Wesleyan University
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ANNUAL MAJOR MAINTENANCE FY 16
SECTION 00100 - NOTICE OF INVITATION FOR BID
MAJOR MAINTENANCE FY16
CLARK HALL COMMON AREA CARPET REPLACEMENT
ISSUING OFFICE:
Wesleyan University
170 Long Lane, Middletown, CT 06459
Project Manager: Roseann Sillasen
Ph. 860-685-3476
MANDATORY PRE-BID CONFERENCES
April 16, 2015: 1:30 pm (TODAY)
Location: Clark Hall Residential Dormitory – Ground Floor Entrance – 268 Church Street
PROJECT DESCRIPTIONS / LOCATIONS:
Reference the major maintenance FY16 website for descriptions of all projects included in the bid
packages http://www.wesleyan.edu/construction/majormaint/FY_16/FY_16.html
BID DUE DATE / BIDDER SELECTION / CONSTRUCTION SCHEDULE:
Bid / Construction Schedule
Bids due: April 29, 2015 @ 1:00PM
Selection of successful bidders: May 1, 2015
Construction Start Date:
Completion Date:
Phase 1:
May 26, 2015
June 19, 2015
Phase 2:
June 29, 2015
July 4, 2015
Phase 3:
July 12, 2015
July 18, 2015
Housing Opens/Students Arrive on campus: August 13, 2015
BID DOCUMENTS:
Scopes, drawings and photos for all Bid Packages are currently posted on the major maintenance website via a
hyperlink from the project of interest and are available at:
http://www.wesleyan.edu/construction/majormaint/FY_16/FY_16.html

Contractors are required to bring a copy of the bid documents with them to the pre-bid conference.
Documents will not be provided at the pre-bid.

Contractors are required to bring a flash drive or CD if they would like copies of available AutoCAD
drawings.
GENERAL INFORMATION:
The mandatory pre-bid conference will be conducted with all bidders and subcontractors on the dates, times and
locations noted above. An additional site visit shall be arranged through the Construction Services office the week
of April 20, 2015. Bidders are required to become fully aware of existing conditions. Bidders that do not attend the
Wesleyan University
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ANNUAL MAJOR MAINTENANCE FY 16
SECTION 00100 - NOTICE OF INVITATION FOR BID
pre-bid conference will be disqualified from bidding.
BID SUBMISSION/CONTRACTOR AWARD:
SEALED bids will be accepted at the facilities office, 170 Long Lane, Middletown, CT 06457 on the date noted
above, at which time they will be opened privately. All bids must be forwarded to the attention of Roseann
Sillasen. Bids submitted after this date and time may be rejected at the sole discretion of the University.
The successful bidders will be notified in writing and will be required to attend a scope review and pre-award
conference at which time the bidder’s bid will be reviewed. The University may conduct a scope review with other
responsive bidders.
The University reserves the right to reject any or all bids, in whole or in part, to award any item, group of items, or
total bid, and to waive any informality or technical defects, if it is deemed to be in the best interests of Wesleyan
University.
BID QUESTIONS:
All VALID bid questions must be submitted by email or in writing to Roseann Sillasen, rsillasen@wesleyan.edu at
the facilities office, fax (860) 685–3201.
Bid questions will not be accepted beyond 12:00 PM on April 26, 2015. All bid questions and responses will be
distributed to all bidders.
SPECIAL NOTICE TO BIDDERS:
1. Bidders shall promptly notify the University of any ambiguity, inconsistency, or error, which they may
discover upon examination of these Contract Documents. Additionally, any ambiguity, inconsistency, or
error, which may be discovered upon examination of these Contract Documents, shall not be cause for claim.
2. Clark Hall will be occupied at various times throughout the summer.
3. Residences and buildings surrounding the project areas will be occupied.
4. Various residential properties will be occupied.
5. Academic and Administrative buildings will be occupied.
6. All contractors must submit verification of RRP with their bid.
7. Completion dates vary and must be strictly adhered to.
Wesleyan University
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ANNUAL MAJOR MAINTENANCE FY 16
SECTION 00100 - NOTICE OF INVITATION FOR BID
INTENT TO BID VERIFICATION / CONTRACTOR INFORMATION
Please complete this form no later than April 16, 20155 @ 12:00 PM
Email to rsillasen@wesleyan.edu or fax to 860-685-3201
I Will Attend the Pre-Bid walkthrough
Yes □
Contractor Name:
No □
______________________________________________________
Contractor Address: ______________________________________________________
Contact Person Name:______________________________________________________
Office Phone #:
________________________ Cell # ____________________________
Fax #:
______________________________________________________
Email Address:
______________________________________________________
If applicable, please check appropriate box:
CSBE
MBE
DBE
END OF SECTION
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hWBE