Willamette University Green Initiative Fund
2015-16 Mini-Grant Proposal Form
Instructions for submitting a proposal: www.willamette.edu/go/gif
Complete proposals will include (1) this document with all information
requested below clearly written and neatly formatted in the space/area
provided, and (2) an excel project budget spreadsheet available on the GIF
website. Incomplete proposals may not be considered.
Project Personnel Information
Proposal Author
Date:
Proposals may be developed and submitted by students, staff, and/or faculty. Please
include information for at least one proposal author the GIF committee should
communicate with.
Name:
Title & Department (if employee):
Email address:
Contact Phone Number:
Student ID (if applicable):
WU Graduate student? Y/N:
Designated P-Card Holder
Before submitting a proposal please verify that the individual listed below has a p-card
or can acquire a p-card, that they agree to use their p-card to pay for non-wage project
expenses, and that they understand their responsibility to use their p-card according to
university policy.
Name:
Title & Department (if employee):
Email address:
Contact Phone Number:
Student Employee Supervisor
If your project includes student wages, please identify the university employee who has
agreed to at least hire and approve timesheets for students working on the proposed
project. The student employee supervisor may also be the proposal author and/or the
designated p-card holder.
Name:
Title & Department:
Email address:
Contact Phone Number:
Support from WU Administrative Leadership
Please identify any university administrators who have reviewed this proposal and have
expressed interest and/or support.
Name:
Title & Department:
Non-WU Project Personnel and Stakeholders
Please identify individuals that have been involved in developing this proposal and/or
may have a role in or influence the implementation of the proposed project.
Name:
Organization:
Email address:
Contact Phone Number:
Project Program Statement
Location
Building Name and/or Area of Willamette University (if applicable):
Off-campus location(s) (if applicable):
Project Program Statement
Strong program Statements clearly reflect the goals and values of the GIF program as
indicated in its constitution, bylaws, and web pages, and present a compelling vision for
the future. Please ensure your program statement also answers the following questions:
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Briefly explain your project (include scope and other details relevant to your idea)
Why are you interested in doing this project?
What will change when the project is completed?
What will happen if Willamette doesn't complete this project successfully?
What are the benefits of doing this project for Willamette University, and students
in particular?
● What will the university need to do differently once this project has been
completed?
Special Equipment and/or Hazardous Materials
Does the project contain/involve equipment or hazardous materials that require special
attention? If so please detail and describe.
Are there unusual circumstances or issues that need to be accommodated
to accomplish this project? If so please describe.
Benefit for WU Undergraduate Students
Benefit to undergraduate students is important to the GIF committee because
undergraduate student fees fund the GIF program. Provide an estimated number of
students your project will engage and/or benefit for each “level of student engagement”
on the GIF “how to apply” web page (i.e., administrative leader, coordinator, student
worker, student volunteer, experiential learner).
Project Timeline
Mini-Grant funds are intended to be allocated to timely projects that are completed
during the same academic year funds are awarded. Describe the timeline for your
project including kick-off and completion. Be as specific as possible, and indicate if/how
the timeline is flexible or not.
Project Budget
Total funds requested:
The GIF committee will consider proposals with budgets ranging between $500-$2,000.
Complete mini-grant proposals include a budget correctly using the excel budget
spreadsheet provided on the GIF “How to Apply” web page. Budgets should include
other sources of funding (in-kind and financial) not requested of the GIF Committee but
essential to the project. (Proposals that do not include a budget spreadsheet may not be
considered for funding.)
Additional Comments
In 100 words or less, please provide additional information that you would like the GIF
Committee to consider when reviewing your proposal.