Associated Students of Willamette University
Thursday February 19, 2009, Smullin 129
Senate Agenda
1.0
Call to Order
1.1
2.0
7:02 pm
Roll Call
2.1
3.0
Sen. Moore: absent. Sen. Morrison: tardy. Sen. Echeverri: Proxy.
Approval of the Minutes
3.1
4.0
Approved.
Approval of the Agenda
4.1
Move club (COSO) approval before WEB report. Approved
4.2
Move Collegiate Report up to 7.1.1. Approved
4.3
Agenda Approved.
5.0
COSO clubs for approval: Willamette Dance Company and Willamette Scuba Divers
5.1.1
Willamette Dance Company in charge of putting on a dance every
semester. Would like to be an approved club, funding for props and
costumes. Also need a Marley floor for safety and traction. To get
the floor they need a deposit and would like to get that through
ASWU. The money will be refunded when the floor is returned.
5.1.2
Reddy: if the floor does break, who would repay it?
5.1.3
ASWU, but I cant imagine this floor being damaged.
5.1.4
How many people? 6 choreographers, 13 dancers, 1 advisor
5.1.5
Move to approve: Reichert, Second: Tomlinson
5.1.6
Dance Company Club Approved.
5.1.7
Scuba Divers: Rasmussen: move to approve, Adams: Second.
Approved.
5.1.8
Adams: COSO already reports on clubs and they are trustworthy.
5.1.9
Reddy: can we get those reports?
5.1.10
VP Helvie: there should be two senators on COSO, so those
senators should give reports before the club representatives talk.
6.0
WEB Report
6.1
Saxton: Black Tie this Friday. Lecture on Jazz is going on right now. Angela
Davis on Saturday. Willamette’s Got Talent is coming up on March 11th.
Putting on the Ritz is coming up, we have tickets. Movies, etc.
6.2
Rasmussen: I want to submit a poster, can I have an extention?
6.3
Saxton: Contact Megan Lloyd who does publicity. Also, we are hoping on
getting Ben Kweller for Wullapalooza.
6.4
Morrison: there is a web event called last day of classes extravaganza, what is
that?
6.5
Saxton: new WEB tradition, bouncy houses, cotton candy machines, band,
fun.
7.0
Officer Reports
7.1
Pres. Smith: Lisa cannot be here, but she is personally following up with
Bowers about IFC/PHC/MLK week. Honor Code: will be meeting. Working
on project with Gordy and club pres to talk about how we categorize clubs. If
you are interested let me know. Board of Trustees retreat this weekend,
update next week.
7.2
VP Helvie: Set election dates for exec elections. Info meeting first week of
March 2nd and 3rd prob at 5. The elections will be 16th and 17th. Will be
sending out an email to campus. Want to have posters made and put on
campus. If you have ideas, designs let me know.
7.3
VP Waite: Met with finance board and got two clubs. Working with Bryan
Schmidt on storage stuff, more centralized location. If anyone is interested let
me know. Also working on WEB endowment stuff
7.4
VP Rice: looking for someone to take over the shuttle. Select someone by
next meeting. Looking at next meeting being more unorthodox, restructuring
committees. Focusing on our committees.
8.0
Old Business
8.1
ASWU Representative for WEB Hiring Selection
8.1.1
Adams: nominate Sen. Merkel, accepts
8.1.2
Adams: move to vote on Merkel, Second, Approved, one
abstention.
8.2
Noah Zaves: the Collegian is now hiring for all positions for next year. If
anyone is interested, apply and spread the word.
8.3
Collegian Advisory Board Resolution-Senator Reichert
8.3.1
Motion to limit time for discussion to 15 mins. Approved. Senator
Helvie: timer.
8.3.2
The preliminary vote was tabled last week, may happen tonight.
8.3.3
Zaves: there was a misunderstanding and that is why this resolution
was published in the Collegian.
8.3.4
Taylor: I don’t think there should be 4 faculty.
8.3.5
Zaves: the majority of CAB will be students, so 4 staff will still be
much smaller percentage of the board. Having 4 allows for
diversity of perspective.
8.3.6
Taylor: why are they voting members then?
8.3.7
Zaves: we don’t mind them being voting members and they can
officially voice their opinion.
8.3.8
Merkel: Move to change it to 2 instead of 4. Bachran: Second.
Approved, one nay.
8.3.9
VP Helvie: who selects faculty? Do we need to address that?
8.3.10
Zaves: may I propose that the staff be chosen by Professor Moon
and approved by Senate?
8.3.11
VP Waite: I don’t understand why the advisor would chose the
staff on the board. It may be a conflict of interests.
8.3.12
Rasmussen: I prefer VP of Admin chose the staff
8.3.13
Zaves: Collegian is fine with that, our concern is finding people
willing to participate.
8.3.14
Taylor: is this going to be confirmed by senate if VP admin selects
staff?
8.3.15
Merkel: would it be okay for VP Admin to do this?
8.3.16
VP Helvie: yes. I don’t see it being a problem, they could work
with Lisa. I think it needs to be written differently, but I can’t
suggest a way to write it into the resolution. It may need a different
section.
8.3.17
Taylor: Motion to add new section: faculty and staff will be chosen
by VP Admin and approved by Senate.
8.3.18
Sen. Bachran: Move to vote. Second.
8.3.19
VP Smith: we have to print the exact version that is written in the
Collegian.
8.3.20
Merkel: I’m sure the collegian can take away one of its articles in
order to put this in. Or table it until there is adequate space.
8.3.21
Zaves: Would it be okay to email this, or publish it on the ASWU
website.
8.3.22
Merkel: Move to publish, or table discussion until further notice.
8.3.23
Zaves: we would appreciate the flexibility to print this if we do
have space so I request you do the preliminary vote tonight.
VP Rice: its doesn’t have to be a consecutive vote. The timeline is
8.3.24
not set by weeks.
8
8.3.25
Merkel: change motion to vote on resolution. Second.
8.3.26
8 move to approve. 6 opposed. 4 abstentions.
8.3.27
The resolution passes. It will be published then vote again.
New Business
8.1 Budget Requests-VP Waite
8.1.5
Waite: BSU asked for 450 for the rights to play a movie. WEB paid for
it, this is to pay them back. Classics needed 145 for travel to
conferences and a play.
8.1.6
9
Rasmussen: move to approve, Adams: second. Approved.
Senator Reports
9.1 Caitlin Rathe
9.1.5
Spirt Cat stuff. Talked with Noah about getting an ASWU blurb in
Collegian. Also, we should get more students involved in activities on
campus.
9.2 Tej Reddy
9.2.5
Doing stuff with Building Bridges. Connecting BB with TIUA and
WU.
9.3 David Taylor
9.3.5
Working on thesis, but will be meeting with Registrar.
9.3.6
Clough: talked to someone and they pay 100 for their transcripts.
9.3.7
Taylor: also want to look into getting the clock fixed.
9.4 Annie Tomlinson
9.4.5
Honor Code stuff. Pet project would be increasing awareness of
ASWU on campus.
9.5 Stephen Moore
9.5.5
Absent
9.6 Steven Morrison
9.6.5
Working on Accreditation Committee and trying to come up with a
university wide theme. If you have thoughts, let me know.
10 Committee Reports
10.1 Building Bridges
10.1.5 Reichert: There was an article on Tej in the Collegian.
10.1.6 Reddy: had our first meeting. The new format will be more of an
organization which will include TIUA/WU students together. Host a
lot of events, and involve TIUA students in more planning. Meetings
are Wed. at 8. Hosting events in all dorm, looking at dates right now.
10.2 Food
10.2.5 Barr: we didn’t meet this week. Will meet next week with
Sustainability to talk about waste reduction.
10.2.6 Bachran: we were doing the waste management over the week and it
ended up going up a lot. It increased when TIUA students arrived.
10.3 PubCat
10.3.5 Jones: If you want to help PubCat let us know. Will be meeting this
weekend.
10.3.6 Rasmussen: does Adams not have a committee?
10.3.7 VP Rice: next week we will be restructuring the committees.
10.4 SpiritCat
10.4.5 Rasmussen: Matt Alex came to our meeting and was discouraging, but
we will keep trying.
10.4.6 Reddy: what events does spiritcat have?
10.4.7 Rathe: we are not a programming committee.
10.5 Sustainability
10.5.5 Reddy: will be having a joint meeting with Food Committee next
week.
11 For the Good of the Order
11.1 Pres. Smith: We have been talking as execs about frustrations with ASWU. I really
want to push ASWU to take initiative this year. Hopefully we have people run next
year because they really want these positions. I think it will help to narrow our
focus and have more support. Get the word out about ASWU. Also, I applaud you
for your work all year.
11.2 Reddy: could we move committee reports up with Officer Reports?
11.3 VP Rice: yes
11.4 Taylor: add Senator Jackson to list serve.
11.5 Jones. Move to adjourn, Merkel: second. Approved.
12 Adjournment