Associated Students of Willamette University
26 Sept. 2013 - Montag Den - 7pm
Senate Agenda
1.0
Call to Order
1.1 7:02pm
2.0
Roll Call
2.1 Proxy: Vermilion
3.0
Approval of the Agenda
3.1 Ekstrom moves to approve, approved.
4.0
External Program Reports
4.1
Collegian
4.1.1 Miles Sari: Administration and alumni have been giving great feedback.
Changes are: employment contracts for every employee, re-working in the budget for pay
increases and decreases. Current circulation is 1,200, considering another decrease. Newcomb:
continuing Senate recap in the Collegian. Smyth: considering a Senate reporter to attend Senate
meetings when necessary.
4.2
WEB
4.2.1 Max Peterson: Held an ASP water balloon fight in July. First open mic night
was a huge success in August 413 people attended. Countdown to kickoff event had to be
changed because of the rain. The Downtown event went well, went to the Saturday market. The
Quadfest event is coming up. Hosting an indie-rock band soon. Jay Freeman coming on October
2nd for a sex positive sexual health and awareness event. Looking at bringing a TED Talks
speaker to campus. Working on a club collaboration contract for when WEB collaborates with
other student organizations.
5.0
Officer Reports
5.1 P Greenblatt: working on the late night food project and things are looking great.
Working on a student forum for this project. Finishing up nominations.
5.2 T Hanson: Finishing up club allocations. Exploring changes to the finance process.
5.3 VP Chand: Working on Senate elections and retreat. Prepping a Robert’s Rules of
Order session. President pro-temp applications.
6.0
Senator Reports
6.1 Oswill: sent emails to Residence Life about card swipe access project. Planning on
attending the office in person to follow up.
6.2 Pate: Working on a safe sex initiative. STD testing session as well as condom
program. Planning a sextival and working on safe sex packets.
6.3 Newcomb: looking at the Green Initiative fund and the ways that that money will be
spent. Working on a campaign to make sure the fee students are paying is voted on by the
students. The fee amount has been discussed, as well as making it an “opt out” fee. It will be part
of student fees and not tuition.
6.4 Normand: working with the justices to update some of the bylaws. Working on
forming a committee to review and update them.
7.0
Old Business
7.1
Judicial Nomination
7.1.1 P Greenblatt: Renominates Nick Borriello. Senior, has served on finance
board. Pate: moves to approve, approved.
7.2
Appointment of Chief Justice (dependent on confirmation of final Justice)
7.2.1 Chief Justice is required to attend every meeting and serves as the
Parliamentarian. Oswill: moves to ask justices to express if they are interested and why they
think they would be good at the Job. Van Baalen expresses interest. Ekstrom: Moves to approve
Van Baalen as the Chief Justice, does not pass. Smyth: moves for a round of discussion,
approved. Newcomb: moves to end discussion, approved. Howard: Moves to approve Justice
Van Baalen for Chief Justice, approved.
8.0
New Business
8.1
Campus Committee Rep Confirmations - Academic Council
7.1.1 P Greenblatt: Nominates Spencer Clawson and Jason Pagis to serve on
Academic Council. Smyth: moves to approve both candidates, approved.
8.2
New Club Approvals
8.3 Fall Budget Allocation
8.3.1 T Hanson: on Sunday Finance Board and Senate both asked some
clubs to come today to clarify some of their requests. After the club presentations- Smyth: moves
to approve under the condition that every item is examined once more for typos, approved.
8.3.1 Club Presentations
8.3.1.1 BOOM
8.3.1.1.1 BOOM goes to the Salem Salvation Army and serves
breakfast to the residents who are currently living there. They drive their own cars. Dozens on
the listserv, 8 people at a time attend these trips. Brownlee: moves to approve for full funding,
approved.
8.3.1.2 Chinese Club
8.3.1.2.1 Will be having 5 more events this year. Requesting
money for authentic Chinese food. Requesting reimbursement money for the Moon Festival, also
requesting calligraphy supplies. Newcomb: moves to approve funding for the Chinese Club,
approved.
8.3.1.3 Mortar Board
7.3.1.3.1 Will not be attending today and will be requesting the
disputed item at a later date.
8.3.1.4 Taiko Club
8.3.1.4.1 Pate: asks how important the specific mirrors that they
requested were, if there was a way to cut costs on those mirrors- smaller size, less, different
brand? Taiko: These mirrors are very safe, if they fall they will not shatter. Would love to
collaborate with other clubs, but they store their gear in the Kaneko auditorium and it may be
unfeasible to transport them. Smyth: moves to end questioning, approved. Ekstrom: moves to
close discussion, approved. Newcomb: moves to approve the Taiko club budget, approved.
8.3.1.5 ECOS
8.3.1.5.1 They have removed the request for money for the
Riverfront Restoration project. They specify what all the money they need for the children’s fair
project is. They specify their camping fees. They clarified the goal of the art project. Smyth:
moves to end questioning, approved. Normand: moves to approve, approved.
9.4 Pro-Temp Nomination
9.4.1 Chand: nominates Senator Pate. Normand: moves to approve, approved.
9.5
Bylaw Revision Proposal
9.5.1 Normand: moves to change the bylaws from allowing bylaw changes only at
the first meeting to allowing changes to be made at all meetings.
10.0 For the Good of the Order
11.0 Adjournment
11.1 8:20pm