FINAL PROJECT RECORDS REVIEW REPORT
Local Government Contracts
PROJECT NO.
CSJ
COUNTY
HIGHWAY NO.
CATEGORY:
1.STATE FUNDED
2.FED-AID EXEM (SO)
3.FED-AID NON-EXEMP
CONTRACT AMT.
CONTRACT TIME
TIME EXTENSIONS
#
DAYS
REVIEW MADE BY:
TIME ELAPSED
%
WORK COMPLETED
%
DATE:
CONTRACTOR:
LG RESPONSIBLE
ENGINEER:
A. FOLLOW-UP FROM PREVIOUS REVIEWS:
B. PRECONSTRUCTION INFORMATION (received & retained by LG)
Previously Verified:
Yes
No
Required Submission
Rec’d
Letter Designating Superintendent
Letter Designating Safety Officer
Required Submission
Copy of EEO Policy (Fed. Only)
Copy of Minutes from Previous EEO Mtg.
(Fed. only)
Letter Outlining Erosion Control
OSHA Preconstruction Safety Checklist
Letter Designating Payroll Supervisor
Letter Designating EEO Officer
(Fed. Only)
Contractor’s Responsible Person for
Barricades
Letter Designating DBE Liaison Officer
NPDES Certification
Enrollment Documentation for Optional
OJT
Electrical Certification Letter
Flagger Training Certificate
Contractor’s Safety Policy
Copy of Minutes from Previous Safety
Mtg.
Non-Hazardous Recyclable Material
Form
Project Schedule (Initial and Updates)
List of Qualified Flaggers
Truck Mounted Attenuator Certification
C. SUB-CONTRACTORS
Approved Sub-Contractors
1.
2.
3.
4.
5.
6.
7.
8.
TOTAL AMOUNT SUBCONTRACTED: $
$
$
$
$
$
$
$
$
%
%
%
%
%
%
%
%
% OF CONTRACT:
Rec’d
Final Project Review
Page 2
a. DBE/HUB Goal:
%
$
b. Amount Sub-Contracted to DBE:
c. Was the DBE goal met?
Yes
No
If not, was a good faith effort determination made and documented?
Yes
No
Remarks:
D. CONTRACT TIME
1. Original contract days allowed:
2. Days charged according to Spec
3. Days added by time extension(s):
4. Are time extensions participating by TxDOT?
Yes
No
List any days deemed non-participating:
5. Has the TxDOT been notified of any non-participating days?
Yes
6. Total allowable days:
7. Total days charged:
8. Liquidated damages charged:
E. PAYROLLS (Federal-Aid Projects Only)
1. Payrolls for Prime and Sub-Contractors submitted with WH 347?
Yes
No
2. Submittals current for both prime and sub-contractors?
Yes
No
Remarks:
3. Number of Payroll Interviews completed:
of
Required
4. For these interviews, were the job classifications and the wage rates paid
checked against the minimum requirements and was this check
documented? Yes
No
Was further action required on any interview?
Yes
No
Remarks:
5. Minimum Wages paid to all contractors’ personnel? Yes
No
Remarks:
F. SW3P
1. NOI Submitted? Yes
No
N/A Date of Submittal:
2. Permit Number Received?
Yes
No Number:
3. “Construction Pollution Prevention Inspection and Maintenance Report”
completed bi-weekly and after ½” rain and placed in file/field office?
Yes
No
Remarks:
No
Final Project Review
Page 3
G. Traffic Control
1. Has the Form 599 been completed according to the instructions?
Yes
No
Remarks:
H. PROJECT DIARIES
1. Do working days charged, additional days granted, and days charged to date
agree with the diaries, change orders, and letters granting additional time?
Yes
No
Remarks:
2. Were the following requirements met?
 First Diary created when time charges began or work began (which
ever occurred first)? Yes
No
 One Diary completed for each day? Yes
No
 Sufficient information provided to determine major/controlling item of
work? Yes
No
 Sufficient information provided to determine prime and subcontractor’s equipment and personnel involved in work?
Yes
No
Remarks:
I. CHANGE ORDERS & TIME EXTENSIONS
Executed Change Orders as of
CO #
TE#
Description
Amount
Resp Eng.
App’d
TxDOT
App’d
Work
Started
1. Have items added by change orders been correctly entered on estimate?
Yes
No
2. Is supporting documentation on file for each change order?
Yes
No
3. Are all time extensions participating by TxDOT?
Yes
No
N/A
Remarks:
J. MATERIAL SOURCING & TESTING
1. Have hot mix and concrete mix designs been submitted to TxDOT prior to
use on projects?
Yes
No
2. Have material tickets been submitted?
Yes
No
3. Have certified mill test reports been submitted?
Yes
No
Remarks:
Final Project Review
Page 4
J. PAY RECORDS (Based on Item History Report run for each item)
List pay items reviewed with discrepancies noted:
PAY ITEM
REMARKS
CORRECTIVE ACTION
K. QUANTITIES
1. List any major item overruns or underruns of 25% or more:
2. Was an adjustment made to the contract per Item 4.2 for each of these
items? Yes
No
Remarks:
L.
MISCELLANEOUS
The following are applicable to all Federal-Aid projects:
1. Has the form, “Monitoring Contractor Performance Construction Surveillance”
been completed monthly? Yes
No
Remarks:
2. Has the contractor elected to participate in the “Optional OJT Program”?
Yes
No
 Has a breakdown on the hours trained for each trainee been provided?
Yes
No
N/A
 Have all trainees received a minimum of 150 hours of training?
Yes
No
N/A
 Is the ratio of journeymen to trainees within the 4 to 1 ratio?
Yes
No
N/A
3. Form PR-1391“Fed-Aid Hwy Const. Contractor Annual EEO Report”
completed?
(Due in August) Yes
No
N/A
4. Have any maintenance activities been performed as part of this contract
(include work added by change order)? Yes
No
If so, was this work non-participating with federal funds? Yes
No
5. Has any material that was paid for in this contract been transferred to TxDOT
stock? Yes
No
If so, was payment for this material non-participating with federal funds?
Yes
No
6. Has the Material Certification been submitted? Yes
No