Training Guide
Managing Funds
Managing Funds
Created on 7/1/2016 8:41:00 AM
Table of Contents
Managing Funds........................................................................... Error! Bookmark not defined.
Checking Budget Balance .......................................................................................................................1
Ledger Inquiry ........................................................................................................................................3
Budget Transfer ......................................................................................................................................4
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Training Guide
Managing Funds
Managing Funds
PeopleSoft Commitment Control is used to check the Budget balances, Transfer budget funds
and do the ledger inquiry.
Upon completion of this lesson, you will be able to:



Check Budget Balances
Transfer Budget
Create and View Ledger Inquiry
Click '+' to expand and view the folders.
Checking Budget Balance
Procedure
In this tutorial, you will learn how to check your Budget Balance.
Step
1.
Action
Click the Main Menu.
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Managing Funds
Step
Action
2.
Click the Sort in Ascending Order button to sort the modules in alphabetical order.
3.
Click the Commitment Control menu.
4.
Click the Review Budget Activities menu.
5.
Click the Budgets Overview menu.
6.
Click the Add a New Value tab.
7.
Enter the appropriate information into the Inquiry Name field. In this example,
Enter "DEPT".
8.
Click the Add button.
9.
Enter the appropriate information into the Description field. Enter "Budget Check".
10.
In the Ledger Group/Set drop down menu, select Ledger Group.
11.
Enter the Ledger Group. Enter "OPE".
12.
You can narrow your search by specifying a value into one of the chartfield.
Press [ENTER] to continue.
13.
Enter the information into one of the Chartfields. Ex., In this example, Dept field.
Enter "720000".
14.
Click the Save button.
15.
Click the Search button.
16.
Click the Show Budget Details icon to view additional budget details.
17.
Click the Drill to Activity Log icon to display amounts for each budget activity.
18.
Click the Drill Down button.
19.
Click the OK button.
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Managing Funds
Step
20.
Action
Click the Drill to Activity Log Inquiry button.
NOTE: This will open a new window.
21.
Click the OK button.
22.
Congratulations! You have now learned how to check your Budget Balances.
End of Procedure.
Ledger Inquiry
Procedure
In this tutorial you will learn how to search for a Ledger Inquiry and view the budget for your
inquiry set.
Step
1.
Action
Click the Main Menu button.
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Managing Funds
Step
Action
2.
Click to sort in ascending order.
3.
Click the Commitment Control menu.
4.
Click the Review Budget Activities.
5.
Click the Budgets Overview.
6.
Under the Find an Existing tab,
click the Search button.
7.
Click the TEST1 link from the list.
8.
Click on Ledger Inquiry Set from the drop down Ledger Group/Set.
9.
Click the Look up Ledger Inquiry Set.
10.
Click on the Ledger Inquiry Set assigned to you. Ex. DEPT2.
11.
Enter the desired information into the Cost Centr field. Enter "14021405".
12.
Click the Save button.
13.
Click the Search button.
14.
Click the Show Budget Details icon.
15.
Click the Drill to Activity Log button.
16.
Click the Drill to Activity Log Inquiry icon.
17.
A new window opens. Click the OK button.
18.
Click on the icon to return to the budget detail page.
19.
End of Procedure.
Budget Transfer
Procedure
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Managing Funds
In this tutorial you will learn how to do a Budget Transfer from one account to the other.
Step
Action
1.
Click the Main Menu button.
2.
Click the Sort in Ascending Order. button.
3.
Click the Commitment Control menu.
4.
Click the Budget Journals menu.
5.
Click the Enter Budget Transfer menu.
6.
Click the Add button.
7.
Enter the appropriate information into the Ledger Group: Required field.
Enter "OPE".
8.
Select Transfer Adjustment in the
Budget Entry Type drop down menu.
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Step
Action
9.
Enter the appropriate information into the Long Description field. Enter "Transfer
from the Biology Department to the Chemistry Department.".
10.
Click the Save button.
11.
Enter the appropriate year into the Budget Period field. Enter "2014".
12.
Enter the appropriate information into the SpeedType field. Enter "14021405".
13.
Notice that several of the fields are automatically populated based on the chosen
SpeedType.
Press [Enter] to continue.
14.
Click the Look up Account button.
15.
Enter the appropriate information into the Account field. In this example, Enter "A".
16.
Click the Look Up button.
17.
In this example, Click the A1000 link.
18.
Click the Insert Lines button.
19.
Click the Look up Account button.
20.
Enter the appropriate information into the Account field. In this example, Enter "A".
21.
Click the Look Up button.
22.
In this example, Click the A1200 link.
23.
Click the scrollbar.
24.
Enter the appropriate amount trasfer into the Amount field. Enter "-350.00".
25.
Enter the appropriate amount trasfer into the Amount field. Enter "350.00".
26.
Click the Process list.
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Managing Funds
Step
27.
Action
Click the Budget Pre-Check list item.
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Step
Action
28.
Click the Process button.
29.
Click the Yes button.
30.
Click the Save button.
31.
Congratulations! You have now learned how to complete a Budget Transfer.
End of Procedure.
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