Job Aid
Reconciler
Step
Action
1.
Click the Main Menu
2.
Click Purchasing folder.
3.
Click the Procurement Cards menu.
4.
Click the Reconcile menu.
5.
Click the Reconcile Statement menu.
6.
Click the Role Name list.
7.
Click to select the Accounts Payable-Procard Recon list item.
8.
Click the Look Up button.
9.
Click the Harker, Jon link.
10.
Click the Card Issuer list.
11.
Click the CITIBANK MC - UTEP1 list item.
12.
Click the Search button.
13.
Click the Show all columns button.
14.
Click the Comments button.
15.
Click in the Comments field.
16.
Enter a valid value e.g. "This item was needed for training purposes".
17.
Click the OK button.
Date Created: 2/18/2014 10:34:00 AM
Page 1
Job Aid
Step
Action
18.
Click the Account Distribution button.
19.
Click the Look up button.
20.
Click the CAMPUS POLICE AND SECURITY link.
21.
Click the Show all columns button.
22.
Click the Horizontal Scrollbar.
23.
Click the Add rows button to add additional rows.
24.
Enter a number to indicate the additional rows. In this example, enter a valid
value e.g. "1".
25.
Click the OK button.
26.
Click in the Percent field.
27.
Change the Percent field. Enter a valid value e.g. "50.00".
28.
Click in the Percent field.
29.
Enter a valid value e.g. "50.00" in the line 2 as well.
30.
Click the Refresh button.
31.
Click the Look up button.
32.
Click in the Account field.
33.
Enter search criteria in the Account field. Enter a valid value e.g. "63003".
34.
Click the Look Up button.
35.
Click the Office/Computer Supplies link.
36.
Click the Look up button.
37.
Click in the Account field.
Page 2
Date Created: 2/18/2014 10:34:00 AM
Job Aid
Step
Action
38.
Populate the Account field. Enter a valid value e.g. "63003".
39.
Click the Look Up button.
40.
Click the Office/Computer Supplies link.
41.
Click the Look up button.
42.
Click the drop-down menu for Description field.
43.
Click to select the Contains list item.
44.
Click in the Description field.
45.
Enter a valid value e.g. "vpba".
46.
Click the Look Up button.
47.
Click the 14020600 link.
48.
Click the Refresh button.
49.
Click the OK button.
50.
Note: The Cahrtfield Status shows Not Chk'd.
51.
Click the Select All object.
52.
Click the Validate Budget button.
53.
Note: The Chartfield Status changes to Valid.
54.
Click the Select All button.
55.
Click the Verify button.
56.
Click the Scrollbar.
57.
Click the Save button.
Date Created: 2/18/2014 10:34:00 AM
Page 3
Job Aid
Step
58.
Page 4
Action
You have now learned to validate your Pro-card transactions.
End of Procedure.
Date Created: 2/18/2014 10:34:00 AM