UNIVERSITY SAFETY OFFICE
SUBJECT
New Employee and Student Training Requirements
I. PURPOSE
The purpose of this policy is to provide guidance to supervisors on what safety topic
shall be reviewed with a new employee.
II. SCOPE
This policy covers all full-time and part time faculty, staff and student employees and
volunteers
III. RESPONSIBILITIES
A. THE UNIVERSITY SAFETY OFFICE DEPARTMENT
The University Safety Coordinator has the responsibility to develop, update and
maintain this policy.
B. SUPERVISORS
Supervisors are responsible for ensuring the employees they oversee are adequately
trained to deal with the hazards that are present in their work place
and what they should do in the event of an emergency.
C. EMPLOYEES
Employees are responsible for own personal safety including:
1.
2.
3.
4.
5.
Following safety rules
Knowing what hazards are present in their workplace
The location of MSDS’
How to properly use personal protective equipment
What to do in the event of an emergency
VI. REQUIREMENTS
1. Have the employee review the Texas Hazard Communication Act (THCA):
http://www.shsu.edu/safety/documents/SHSU_Haz_Com.pdf
Upon completion of the review the employee shall be able to describe these
employee rights under the THCA:
Policy: New Employee and Student Training Requirement
Issue Date 4/21/08
Revision: 0
a)
b)
c)
d)
e)
f)
g)
h)
Purpose and applicability of the THCA
Location, use and interpretation of Material Safety Data Sheets (MSDS)
Use and interpretation of chemical container labels
Location, health effects, and safe handling of hazardous chemicals
present in their work area.
Proper use of appropriate protective equipment.
First aid treatment with respect to hazardous chemicals
General safety instructions on handling, cleanup, and disposal of
hazardous chemicals
Develop a list of all department employees (to include student employees)
that need to be trained.
2. Develop appropriate level of training for different job classifications based on:
a) Type of work to be performed, i.e. clerical, shop, driver, material handing,
lab, etc.
b) Use of hazardous materials
c) Use of tools or equipment
3. Training shall include:
a) What hazard are present in the workplace
b) Location of MSDS’
c) Proper use of personal protective equipment
d) What to do in the event of an emergency (see number 7 & 8 below)
4. Designate a person responsible for conducting training.
5. Describe format of the programs to be used (videos, lecture, review of policies
and procedures)
6. Describe procedures for providing periodic refresher training.
a) A new hazard introduced into the work environment, i.e. new chemical or
new piece of equipment
b) An employee is assigned to a new job, i.e. transfer from office setting to
warehouse
c) A change in work practices, i.e. a hazard is identified that was not
previously recognized.
d) A mishap occurs, i.e. accident of close call
7. Review Emergency Procedures Quick Reference guide with employee:
http://www.shsu.edu/safety/documents/epquickreference08final_000.pdf
8. Review Emergency Evacuation procedure with employee:
http://www.shsu.edu/safety/documents/Fire_Drill_Protocol.pdf
9. Maintain a record (for five years) of all training sessions, to include:
a) Dates training was conducted
b) List of employees attending
c) Topics covered.
d) Name of instructor(s)
Policy: New Employee and Student Training Requirement
Issue Date 4/21/08
Revision: 0