Workshop on
Enhanced Self-Evaluation Platform (SEP)
on Information Technology in Education
LIU, Man Lee & HO, Chung Hong
Centre of Excellence
Teachers of STFA Yung Yau College
Content of Presentation

Milestones of SEP Development

Basic Operations of SEP

Enhanced Features of SEP

Questions and Answers
Enhanced Features of SEP –
Phase I & II
Phase I
 User Integration with other system

Managing survey
 Re-construct attribute(s)
 Assign and remove attribute(s) of multiple survey items
 Manage published survey
 Import and export questionnaire(s)

Questionnaire for PDA

Enhanced multi-selection survey item

Result export (raw data / report)
Phase II

Data Sharing (DS)

Knowledge Management (KM)
Basic Operation of SEP

Installation


or
or
No Apache or MySQL installed;
Download the SEP package from
SEP Website
http://www.emb.gov.hk/sep/eng
http://www.emb.gov.hk/sep/chi
ESDA Website
http://svais.emb.gov.hk/kpmweb/eng
http://svais.emb.gov.hk/kpmweb/chi
System Login


username: esda
password:+-*/
System Login
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username: admin
password: admin
System Parameters Setting
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
[System Tools] > System Parameters Setting
Define
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School Year Setting
Password Management
Domain Name / IP Setting
Other Links Setting
Folder Setting
System Registration
User Management

Import User List
Extract Student Accounts from WebSAMS
1. Logon to WebSAMS, select “Data
Management” > “Query Maintenance”
2. Click “Add Advance” button
3. Input the “Query Name” and “Query
Description”
Extract Student Accounts from WebSAMS

In the “SQL Statement” field, input the script
as below-
Group Management

Set privilege of different group
Create Survey from
Survey Item Bank (SIB)


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“Survey Generator” > “Create Survey”
Click “Add Questionnaire”
Select “From SIB”
Select a questionnaire
Create Survey from
Survey Item Bank (SIB)
Create Survey from
Survey Item Bank (SIB)


Click “Publish” button;
Select the language and click “OK” button.
Report Generation
[Report Generator] > [Report Generator]
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Cross-Group Comparison
Cross-Item Comparison
Cross-Timeframe Report
Cross-Group Comparison for Questionnaire
(See Section 7.3.3 of Operation Manual for details)
1. Mouse over to [Report Generator] and then click
[Report Generator].
2. In the “Survey Search” table, click [Search] to find
the questionnaire.
3. Go into either the “All-in-one Report” or “Click-toview” report of the questionnaire.
4. Click [Cross Group Comparison].
5. Select the groups to compare the data and then
click [Next Step].
Cross-Item Comparison for Questionnaire
(See Section 7.3.4 of Operation Manual for details)
1. Mouse over to [Report Generator] and then click
[Report Generator].
2. In the “Survey Search” table, click [Search] to find
the questionnaire.
3. Click [Click-to-view] of the questionnaire.
4. Click [Cross Item Comparison] of a particular survey
item.
5. The “Cross Item Comparison” template will be
displayed.
Cross-Item Comparison for Questionnaire
(See Section 7.3.4 of Operation Manual for details)
6.
7.
8.
9.
Click [Select Questionnaire] to select another
questionnaire which you want to compare with the
current questionnaire.
At “Questionnaire Search”
i) Click [Search] to find the questionnaire.
ii) Select the questionnaire and then click [Select].
At the “Cross Item Comparison” interface, select “No.
of Item(s)” you want to compare between the two
selected questionnaires.
Select the survey item(s) to be compared in
respective questionnaires, and then click [Next Step].
Cross-Timeframe Report for Questionnaire
(See Section 7.3.5 of Operation Manual for details)
1. Mouse over to [Report Generator] and
then click [Report Generator].
2. In the “Survey Search” table, click
[Search] to find the questionnaire.
3. Click [Cross Time Frame].
Enhanced Features of SEP - Phase I


User Integration with other system
Managing survey







Re-construct attribute(s)
Assign and remove attribute(s) of multiple survey
items
Manage published survey
Import and export questionnaire(s)
Questionnaire for PDA
Enhanced multi-selection survey item
Result export (raw data / report)
User Account Integration (UAI)
with other system


mapping SEP user account with various
system
To do this
1.Prepare a PHP script called “SEPAuthorization.php”
located in “[SEP]/userscript/”
2.Add a variable “$EnableOtherAuthorization” to
“[SEP]/conf/profile.php” with value “true”
(See Section 3.6 and Appendix F of Administrator Manual for details)
Re-construction of Attribute List
(See Section 4.3.6 of Operation Manual for the details)

Mouse over to [Survey Item Bank] and then click
[Attribute List].

Click [Move Attribute].

Select a “Target Attribute” on the left-hand side
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Select a “Destination Attribute” on the right-hand side
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Click [Move Attribute].
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A “confirmed moving” dialogue box will be displayed.
Click “Confirm” to complete the operation.
Assign and Remove Attribute(s) of
Multiple Survey Items
(See Section 4.4.7 for the details)



Mouse over to [Survey Item Bank] and then
click [Survey Item].
Search the survey item by clicking the
[Search].
In the interface, select the checkbox(es) next
to the target survey item(s) and then click
[Assign/Remove Attribute(s)].
Assign and Remove Attribute(s) of
Multiple Survey Items
(See Section 4.4.7 for the details)

To assign or remove attribute(s) from
selected survey item(s), take the following
actions and then click [Save].
i)
ii)
To assign attribute(s), select attribute(s) and
then click [Add].
To remove attribute(s), select checkbox(es) next
to the attribute(s) in “Common Attribute(s)” or
“Other Attribute(s)” and then click [Delete].
Manage Published Survey


Able to change the Start/End Date of
published surveys.
[Survey Generator] > [Modify Published
Survey]
Import and Export Questionnaire(s)
Export Procedures –

Mouse over to [Survey Item Bank] and then click
[Item Bank].

At the folder tree of “Survey Item Bank”, click the
“School” folder or its subfolders.

Select the appropriate questionnaire(s) and then click
[Export Questionnaire(s)]

Save the questionnaire data file.
Import and Export Questionnaire(s)
Import Procedures –

Mouse over to [Survey Item Bank] and then click [Item Bank].

At the folder tree of “Survey Item Bank”, click the “School” folder
or its subfolders.

Click [Import Questionnaire(s)].

Browse a questionnaire data file and click [Import].

The page showing details of the selected folder / subfolder in
Step 2 will be shown with the imported questionnaires displayed
under the selected folder / subfolder.
Questionnaire for PDA
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Mouse over to [Survey Item Bank] and then click
[Item Bank].
Select “Survey Item Bank” from the folder tree.
Click “Check PDA Questionnaire”.
Click “OK” in the dialog.
Enhanced Multi-Selection Survey Item
Result Export (Raw Data)
Raw Data Export Procedure
 Mouse over to [Report Generator] and then click
[Report Generator].
 In the “Survey Search” table, click [Search] to find
the log sheet.
 Go to either the “All-in-one” report or “Click-to-view”
report of the questionnaire.
 Click [Export Report] to export statistical data in
Excel format.
 In the download dialogue box, click [Save] to save
the statistical data in your workstation.
Result Export (Report)
Export Reports with Chart Procedures
 Go to either the “All-in-one” report or “Click-to-view”
(For “Click-to-view, click “View Overall Report”) report
of the questionnaire.
 Click [Export Report with Chart(s)] to export both
statistical data and chart(s) in Excel format.
 In the download dialogue box, click [Save] to save
the zip file in your workstation.
 Extract the files inside the zip file to the same
directory.
 Open the file “report.xls” to view the statistical data
and chart(s).
SEP Enhancement – Phase II (1)

Data Sharing (DS)
(P. 107 – 114 of Operation Manual)
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provides functions for EMB and schools
respectively to generate and disseminate
questionnaire survey set(s) online to target
respondents / a group of schools and gather
survey results into a centralized system
cross-group or cross-school comparison reports
can be generated from the collected responses
SEP Enhancement – Phase II (2)

Knowledge Management (KM)
(P. 114 – 121 of Operation Manual)

provides a simple means for EMB / schools to
monitor ITEd progress

schools may administer KM survey(s) at any time
and review the results by means of the KM reports

schools may on request administer the KM survey
and return the data to EMB
DS - Overview
1.
DS Questionnaire
EMB
or
DS Host
DS Client
4. Responses
5. Responses
from
DS Client
Cross-school, Cross-group
Comparison Reports
3.
Responses
2. Published
Questionnaire
Local Target User(s)
DS – Properties
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any SEP server can act as a host (DS HOST) to prepare
a survey and collect data
other SEP servers may act as clients (DS CLIENT) to
administer a survey
DS survey consists of ONE questionnaire only
the questionnaire is prepared by DS Host and should be
distributed to DS clients
DS Clients should administer the survey and return the
survey results back to the DS Host ONLY
some survey groups can be pre-defined for the
questionnaire to facilitate subsequent data analysis
DS Clients are responsible for assigning users to the predefined groups properly
DS – Data Submission
Online Submission
EMB
DS Host
Response Data File
(e.g. Email)
Response Data File
(e.g. Email)
DS Client
DS Client
DS – DS Host & DS Client
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DS Host can disseminate the DS
Questionnaire File to DS client(s)
via different means

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Email
FTP
URL
Zip and encrypt the file, if necessary
DS – DS Client
ESDA
1
Registration Key
2 DS / KM
Registration Key
School
Registration
1. Enable DS Client Feature
2. Define School Sector
3. Confirm School Identity
for Data Submission
DS - Demonstration

DS Host
1.
Prepare a DS
questionnaire
2. Select target class
levels
3. Prepare a target school
list
4. Export a DS
questionnaire file
9. Import a DS response
file
10. View reports

DS Client
5. Import a DS
questionnaire file
6. Publish a DS
questionnaire
7. Do a published
questionnaire
8. Export responses to a
DS response file
Knowledge Management (KM)

The objective of school KM feature is to provide a
simple means to schools to monitor ITEd progress
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KM Survey(s) consists of set(s) of questionnaire(s) prepared
by EMB
specific KM reports can be generated based on a pre-set
framework
schools may administer KM survey(s) at any time and review
the results of the KM reports
schools may on request administer the KM survey and
return the data to EMB (via WebSAMS CDS or other means)
KM - Overview
School
KM Reports
1.
KM Questionnaire Set
with specific reports
EMB
2. Data Collection
Responses
School
Requirement File
6. Responses
5. Responses
from
Schools
Cross-school, Cross-group
Comparison Reports
4.
Responses
3. Published
Questionnaire
Local Target User(s)
KM - Properties
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a set of questionnaires is prepared by EMB in EMB
SEP and exported as a KM questionnaire file
schools can download the questionnaire file and
import it into School SEP and are free to publish
the questionnaires within the KM questionnaire set
the questionnaires are designed with a pre-set
framework and a set of special reports can be
generated in the report generator
a data collection requirement file is decided for KM
data collection
KM - Dissemination of related files

KM questionnaire set and data
collection requirement file can be
disseminated to schools through :


SEP Homepage
* Email
* WebSAMS CDS
* Target for specific schools
KM – Import KM Questionnaire Set
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Import KM Questionnaire Set
The KM file is available at "School SEP
Package Download" of SEP homepage.
Publish KM Questionnaire(s)
KM – Import Data Collection
Requirement File
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Import Data Collection Requirement File
The requirement file may be made
available at "School SEP Package
Download" of SEP homepage.
Publish KM Questionnaire(s) based on
the requirement file
KM – Export Responses
Export Responses based on the
requirement file
-To export response data file, all
questionnaires defined in the
requirement file must be
published.
-Only questionnaire data that
fall within specific date range /
class level(s) as stored in the
data collection requirement file
will be extracted to a response
file.
KM – Data Submission
WebSAMS CDS
EMB
KM Engine
Response Data File
(e.g. Email)
School
KM – Reports
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Results Summary
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Self-Evaluation Rubric
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Stakeholders’ Questionnaire
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Attributed Questionnaire Item