SEP Enhancement – Phase II (1)

Data Sharing (DS)
(P. 107 – 114 of Operation Manual)

provides functions for EMB and schools respectively to
generate and disseminate questionnaire survey set(s)
online to target respondents / a group of schools and
gather survey results into a centralized system

cross-group or cross-school comparison reports can be
generated from the collected responses
SEP Enhancement – Phase II (2)

Knowledge Management (KM)
(P. 114 – 121 of Operation Manual)

provides a simple means for EMB / schools to monitor
ITEd progress

schools may administer KM survey(s) at any time and
review the results by means of the KM reports

schools may on request administer the KM survey and
return the data to EMB
DS - Overview
1.
DS Questionnaire
EMB
or
DS Host
DS Client
4. Responses
5. Responses
from
DS Client
Cross-school, Cross-group
Comparison Reports
3.
Responses
2. Published
Questionnaire
Local Target User(s)
DS – Properties







any SEP server can act as a host (DS HOST) to prepare a
survey and collect data
other SEP servers may act as clients (DS CLIENT) to
administer a survey
DS survey consists of ONE questionnaire only
the questionnaire is prepared by DS Host and should be
distributed to DS clients
DS Clients should administer the survey and return the survey
results back to the DS Host ONLY
some survey groups can be pre-defined for the questionnaire
to facilitate subsequent data analysis
DS Clients are responsible for assigning users to the predefined groups properly
DS – Data Submission
Online Submission
EMB
DS Host
Response Data File
(e.g. Email)
Response Data File
(e.g. Email)
DS Client
DS Client
DS – DS Host (1)
Create questionnaire
from SIB or Scratch
DS – DS Host (2)
Create DS Questionnaire
DS – DS Host (3)
Support 2 types
of target groups:
1. Any Group
2. Special Group
- Form Level
- Others
DS – DS Host (4)
Protect DS Questionnaire
with password
Upload Target School List
1. For submission status checking
2. For cross-school comparison
DS – DS Host (5)
Export DS Questionnaire File
DS – DS Host & DS Client

DS Host can disseminate the DS
Questionnaire File to DS client(s) via
different means
Email
 FTP
 URL
 Zip and encrypt the file, if necessary

DS – DS Client (1)
ESDA
1
Registration Key
2 DS / KM
Registration Key
School
Registration
1. Enable DS Client Feature
2. Define School Sector
3. Confirm School Identity
for Data Submission
DS – DS Client (2)
Import DS Questionnaire File
and enter password
DS – DS Client (3)
Select target user(s)
according to the predefined target group(s)
e.g. P1(Primary) and
P2(Primary)
DS – DS Client (4)
Export Responses
to Response Data File
Online Submission to EMB
DS – DS Host (6)
Select a target school and
upload the data file
DS – DS Host (7)
Overall Report
DS – DS Host (8)
Cross-group /
Cross-school Comparison Report
1. Compare by Target Group
2. Compare by School
DS – DS Host (9)
Cross-group
Comparison Report
DS - Demonstration

DS Host
1. Prepare a DS
questionnaire
2. Select target class levels
3. Prepare a target school list
4. Export a DS questionnaire
file
9. Import a DS response file
10. View reports

DS Client
5. Import a DS
questionnaire file
6. Publish a DS
questionnaire
7. Do a published
questionnaire
8. Export responses to a
DS response file
Knowledge Management (KM)

The objective of school KM feature is to provide a simple
means to schools to monitor ITEd progress




KM Survey(s) consists of set(s) of questionnaire(s) prepared by
EMB
specific KM reports can be generated based on a pre-set
framework
schools may administer KM survey(s) at any time and review the
results of the KM reports
schools may on request administer the KM survey and return the
data to EMB (via WebSAMS CDS or other means)
KM - Overview
School
KM Reports
1.
KM Questionnaire Set
with specific reports
EMB
2. Data Collection
Responses
School
Requirement File
6. Responses
5. Responses
from
Schools
Cross-school, Cross-group
Comparison Reports
4.
Responses
3. Published
Questionnaire
Local Target User(s)
KM - Properties




a set of questionnaires is prepared by EMB in EMB
SEP and exported as a KM questionnaire file
schools can download the questionnaire file and import
it into School SEP and are free to publish the
questionnaires within the KM questionnaire set
the questionnaires are designed with a pre-set
framework and a set of special reports can be generated
in the report generator
a data collection requirement file is decided for KM
data collection
KM - Dissemination of related files

KM questionnaire set and data collection
requirement file are disseminated to schools
through :


SEP Homepage
* Email
* WebSAMS CDS
* Target for specific schools
KM – Import KM Questionnaire Set (1)
Import KM Questionnaire Set
The KM file is available
at “School SEP Package
Download” of SEP homepage.
KM – Import KM Questionnaire Set (2)
Publish KM Questionnaire(s)
KM – Import Data Collection Requirement File (1)
Import Data Collection Requirement File
The requirement file may be made
available at “School SEP Package
Download” of SEP homepage.
KM – Import Data Collection Requirement File (2)
Publish KM Questionnaire(s)
based on the requirement file
KM – Export Responses
Export Responses based on the
requirement file
-To export response data file, all
questionnaires defined in the
requirement file must be
published.
-Only questionnaire data that
fall within specific date range /
class level(s) as stored in the
data collection requirement file
will be extracted to a response
file.
KM – Data Submission
WebSAMS CDS
EMB
KM Engine
Response Data File
(e.g. Email)
School
KM – Reports

Results Summary

Self-Evaluation Rubric

Stakeholders’ Questionnaire

Attributed Questionnaire Item
Results Summary
Self-Evaluation Rubric
Stakeholders’ Questionnaire
Attributed Questionnaire Item