Staff Deployment (STD)
Data Capture
Setup

Workload
Threshold
Limit
E-Mail Setup
Staff Leave /
Absence
`
Substitution
Plan


Substitution Criteria
Workload
Substitution
Balance

Period Weight

Staff Availability

Substitution Balance Count

Substitution Balance
To Be Carried Forward

Substitution

Sick Leave Balance

Paternity Leave Information

Outstanding

Completed

Departed Staff

Leave / Absence Record
Substitution
Limit



Staff Substitution sequence
Substitution Criteria
Staff
Substitution
Sequence
Class Teacher
Subject
Teacher
Teacher
Teaching
Same Subject
Set Free Period by Staff
Staff Not Available
Free S6 Teacher
Internal
Substitution
Reassignment
External
Substitution
Reassignment
Substitution
Balance
Adjustment
Sick Leave
Balance
Adjustment


Substitution Comparison
Substitution Summary
Enquiry

Substitution Balance To Be Carried Forward

Sick Leave Balance
Supply Teacher
Report

Data
Communication

Prepare Outgoing Data
 Staff Leave Notification
 Leave Record of Teachers
Confirmed Outgoing Data


The administrator can import finalized result sets of timetable from the Timetabling module / Standalone Timetabling
module (TESS)
The administrator can check result sets captured from the Timetabling module / Standalone Timetabling module (TESS)


The administrator can set up the priority of various selection criteria to be used for the generation of substitution plans
The administrator can easily copy a set of specified selection criteria to other schools with different level / session

The administrator can set the substitution weight for individual periods



Teachers can be assigned to take substitution lessons which are set to be free for teaching
Teachers may be set to be unavailable for taking substitution lessons for specified periods
S6 teachers can be assigned to take substitution lessons after the leave of their pupils

The administrator can select the leave types to be counted for substitution

The administrator can set the percentage of substitution to be carried forward to the next school year as well as the
maximum and minimum substitution balance to be carried forward

The system will send the substitution plan to the absentees and substitution teachers upon generation of substitution
plans

The administrator can send the notification of sick leave balance to teachers concerned

The administrator can create staff leave / absence records

The administrator can create staff paternity leave information


After creating the staff leave / absence records, the administrator can trigger the system to generate the substitution plan
automatically
The administrator can manually modify the generated substitution

The administrator can delete the completed substitution plans for re-generation

The administrator can generate and maintain substitution plans for departed staff before a new teacher is appointed

The administrator can re-assign the substitution periods by using internal teachers

The administrator can re-assign the substitution periods by using supply teachers

If the substitution balance is incorrect, the administrator may not need to trace all the substitution records for data entry into
the system, instead he can adjust the substitution balance direct.


If the number of sick leave is incorrect, the administrator may not need to trace all the sick leave record for data entry into
the system, instead he can adjust the sick leave balance direct.
The system will adjust the date of crediting automatically

Staff can inquire various personal information in relation of staff deployment stored in the system

Detailed information of supply teachers will be kept in the system for easy reference of recruitment of temporary vacancy in
the future

The system contains various templates of reports in respect of staff deployment for printing of retention and submission

The administrator can easily prepare the outgoing message with corresponding data attached for electronic
communication with the Sections concerned
 Data Capture

The flexibility of preparing the timetable is increased since schools can use the Timetabling module of WebSAMS
or the standalone Timetabling module (TESS)

Schools can use various timetables within a school year
 Setup

Schools can use various selection criteria to generate substitution plans

The flexibility of generating substitution plans to satisfy the necessity of individual schools is increased

The flexibility of adjusting substitution balance of teacher is increased

The flexibility of resource allocation is increased
 E-Mail Setup

The school administration will save a lot of time on generating the substitution plans and disseminating
the substitution notifications
 Substitution Plan

The administrator is able to generate the substitution plan automatically within a few seconds

The administrator can manually modify the automatically generated substitution plan with specified
selection criteria
 Sick Leave Balance Adjustment

The administrator can adjust the sick leave balance if the number of sick leave records existed in the system is
found inaccurate

According to the leave records, the system will automatically calculate the sick leave balance and the date of
crediting for all staff under the stipulations currently used

The system will be able to generate the sick leave report as required for submission to the Sections concerned
 Enquiry

The staff is able to check his personal information through the internet such as leave record,
substitution comparison, substitution summary, substitution balance to be carried forward, sick leave
balance.