Processing Major Repair
Application from DSS School
REO’s Perspective
1
Underlying Principles


Provision for minor repairs costing $2M
or below is included in the existing DSS
subsidy.
To ensure students and staff’s safety,
schools should take prompt action to
carry out minor repairs.
2
Don’ts in MR Application



Not to include the non-school portion / F&E
items in the application such as boarding
annex, curtains of special rooms, etc.
Not to include repair / alteration items for
above standard facilities built by the school
using own fund such as auditorium
Not to include the duplicated items of the
previously approved projects
3
Don’ts in MR Application


Not to apply for above-standard repair /
alteration items such as CCTV system,
air-conditioning system/units in assembly
hall, etc.
Not to include routine maintenance work
to existing slopes such as clearing of
slope’s surface, channel and tree
management.
4
Checklist for Application



Up-dated drawings for each application
item attached
Cost breakdown of the estimated costs
of the proposed work with full justification
and description
Warranty of re-roofing to the premises is
required if works involve re-roofing to the
premises
5
Checklist for Application


Prior approval / approval in principle
from relevant departments is required for
works involving structural alterations
Inspection, load and insulation test
report is required for works involving
complete rewiring works
6
Justifications / Information
to be provided by schools



External-redecoration (including painting work to
external wall, replacement work of external wall
tiles) – to provide the year of last approval and the
conditions involving safety, material of wall paint to
be used, etc.
Replacement of air-conditioners – to provide
supporting documents that the air-conditioners have
been provided by EDB, e.g. under noise abatement
programme.
The school’s representative attending the site
inspection conducted by ASD & EDB should be
familiar with the details of application items and be
able to answer the queries raised in the site
inspection.
7
School’s Actions after Approval
for MR Application


Prepare tender documents for appointing
architectural / QS consultants
Submit the tenderer list and draft tender
documents to EDB with copy to ASD for
comments / advice
8
School’s Actions after Approval
for MR Application


Incorporate the comments from ASD on
the tenderer list / draft tender documents
and issue tenders to those tenderers
who have expressed interest
Propose appointment of architectural /
QS consultants with recommended fees
to EDB for approval
9
School / AP’s Actions on
Appointment of Contractor




Prepare tender documents
Submit the tenderer list and draft tender
documents to EDB with copy to ASD for
comments / advice
Incorporate the comments from ASD in the
tender
Propose the contractor with recommended
fees to school / EDB / ASD for comments /
approval
10
School’s Roles after Approval



Closely monitor the work progress of AP
/ contractor to ensure prompt completion
of approved works
Inform EDB of the cashflow requirement
for the approved MR work in subsequent
financial years
Provide justifications for the unspent
cashflow of the financial year(s) where
necessary
11
Reimbursement of Claims

Subsidy approved will be reimbursed
upon school’s submission of claims with
receipts / presentation of school’s
certificate / AP’s certificate
12