PROCEDURE FOR THE ALLOCATION OF RELEASE TIME
The normal teaching load is 12 credit hours per term for tenure-track faculty and 15 hours per term
for RNTT faculty. Any deviation from this load for release time must be approved by the Provost in
advance.
A Term Release Time Request Form will be submitted by the Department to the Provost for each
term. The dead line will be four weeks before the dead line for completion of entry of the term
schedule into Banner. The Provost will return the completed form within two weeks. For needs that
arise outside the normal request time frame a supplemental request will be filed.
Release time that is awarded to the same individual for the same reason for multiple terms, for
example chairperson, is designated Continuing release. Release time where either the individual
changes periodically for example the Chairperson of the Faculty Senate or the position is timelimited such as a research project, course redesign activity, or grant is designated Term release.
Requests for release for special projects or research must include an explanation of the expectations,
for example revision of a course, application for a grant, publication of a paper, or participation in a
grant funded project, relevant to the work to be accomplished as a result of the release time.
The College Dean will review and endorse the request and forward it to the Provost.
The Provost will designate each request as University Sanctioned, Non University Sanctioned or
denied. The number of full time FTE used to calculate the Student Credit Hour Ratio (SCHR) will
be reduced by the amount of University Sanctioned release approved. For example if there are 16
faculty members in the department who have a total of 3.5 hours of University Sanctioned release
the FTE used to calculate the SCHR would be 12.5. The number of full time FTE used to calculate
the SCHR is not reduced by the amount of Non University Sanctioned release approved.
The Provost will return the completed forms for the college to the College Dean who will distribute
them to the departments.
The release time will be entered by the department into Banner SIAASGN.
For the first year paper forms will be used. Eventually there will be an on-line form with pull down
menus.
OFFICE OF THE PROVOST-CLF
401287683
7/1/2016
RELEASE TIME REQUEST FORM
TERM_____
DEPARTMENT ______________
DATE_______
DEAN ___________
CONTINUING
LAST NAME
FIRST NAME TYPE (MENU A)
PROVOST’S SIGNATURE_______________________
MENU A EXAMPLES
Chairperson
Associate Dean
Writing Center
Provosts Office
CSTL
Writing Outcomes
International Programs
Center for Innovation and Entrepreneurship
Economic & Business Research
COE - Accreditation
Radiation Safety Officer
OFFICE OF THE PROVOST-CLF
401287683
7/1/2016
CREDIT
HOURS
UNIVERSITY
SANCTIONED DENIED
YES
NO
DATE_________________
TERM
LAST
NAME
FIRST
NAME
TYPE
CREDIT
(MENU B) HOURS
EXPECTATIONS
PROVOST’S SIGNATURE_______________________
MENU B EXAMPLES
Faculty Athletics Rep
Sabbatical
President Faculty Senate
VP Faculty Senate
HES Clinical
Director
Grant Release
Research
Accreditation Required
Course Redesign
Other - (provide title)
OFFICE OF THE PROVOST-CLF
401287683
7/1/2016
UNIVERSITY
SANCTIONED
YES
NO
DATE_________________
DENIED