DSpace Ingest Worksheet: Metadata items needed on manual ingest
pacer.ischool.utexas.edu 2/20/2007
This handout is designed to walk you through the manual ingest process on pacer. This is
the ingest process to use if you are adding only a few things or assisting someone else to
do so. It was designed with the occasional submitter in mind, but it would be a good idea
for you to develop collection standards for the metadata you add here. For examples you
can look at community/subcommunity documentation collections. Two you can look at
are:
School of Information Tutorials Documentation/Tutorial Production
Guidelines/”Tutorial Ingest Workflow.doc”
Cochineal Archiving Project Documentation/”Jennifer’s Project Journal
Continued,” bitstream 3, “Transfer to Dspace.doc”
Also of interest:
School of Information Tutorials Documentation/2006 Archiving Project
Documentation/ has a video tutorial “Ingest video” (QuickTime file)
showing how to do a manual ingest of multiple items constituting a
website
First choose the name of the collection you are going to add to (if you log into My
DSpace and click on Start a New Submission, you choose the collection to submit to):
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Once you have chosen the collection you will be started through the manual ingest
process.
Before you start you need to be prepared to enter the following metadata elements about
your submission:
DESCRIBE 1
1. Does the item have more than one title? (checkbox)
2. Was the item previously published or distributed? (checkbox)
3. Does the item consist of more than one file? (checkbox; note that if you choose this,
you will be offered multiple opportunities to add and describe files)
DESCRIBE 2
4. Author name (text: last, first)
5. Title (text)
6. Additional Title (if you chose #1 above)
7. Date of issue (if you chose #2 above)
8. Publisher or distributor (if you chose #2 above)
9. Citation (if you chose #2 above)
10. Series/Report No. (as locally determined)
11. Identifiers (drop-down box; ISSN, ISBN, etc.)
12. Type/Genre (drop-down box)
13. Language(s) (drop-down box)
DESCRIBE 3
14. Subject keywords (text: keywords and phrases, and you can add a lot)
15. Abstract (text)
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16. Sponsors (text)
17. Description (text; people may add provenance data here)
UPLOAD
Browse for the file you want to upload
Submit uploaded file (note you can have the system display the checksum)
VERIFY
Here you can edit anything you’ve put in so far that’s wrong
LICENSE
First add Creative Commons license if wanted (something going wrong with it now)
Then agree to the site license, which simply says the repository can do anything
necessary to preserve the object according to agreement with the donor
COMPLETE
You can now return to My DSpace and check on your submission
Here’s how these items are added, screen by screen:
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