University College Dublin
Hourly Paid Casual Work Claim Form
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An Hourly Paid Set-up Authorisation Form (www.ucd.ie/hr/forms) must be submitted with your first claim for
this particular piece of work.
If you are already set up and the end date of your original set-up has expired, a new authorisation form must be
completed. Claims will not be processed without a valid set-up form.
All claims covering period greater than 12 weeks will be processed on the monthly payroll.
Claims for work carried out on a Sunday should be completed on the Sunday Premium (Hourly Paid Form).
www.ucd.ie/hr/forms. The premium is Time and a Quarter and applies to rates of pay which do not have a full
time equivalent.
Please note that Payment will be withheld if a PPS number has not been supplied.
The Organisation of Working Time Act 1997 limits the maximum average working week to 48 hours. Weekly
working time can be averaged out over a 4-month reference period.
Heads of School or Unit should ensure that all approved forms are returned to the Compensation and Benefits
Section by the following deadlines: Weekly Claims: Wednesday @ 5pm for payment the following week. Monthly
Claims: 3rd of the month. If the 3rd falls on a weekend day, claims received first post Monday will be processed.
(Exceptions December and February: Deadline is the 1st).
Claims must be made within one month of the date on which work was performed.
Payment will not be made on incomplete or photocopied forms. These will be returned.
To be completed by the Employee
Personnel Number:
School / Unit:
P
Forename(s):
Surname:
Work Performed (please tick)
Code
Position
Casual Work:
103

Temporary Exec. Assistant
103

Pay Frequency:
3039_X
4001_X
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
3039XI
4001XI
Point 1  Point 2
 7921
 7922
Weekly  Monthly 
Other (please specify rate & description of work):
Hours Worked: Please enter hours per week – Week ending Friday when the work has been completed.
Legislation requires an employee to take a paid break of 15 minutes after a 4.5 hour work period. If working more than 6
hours, an unpaid break of 30 minutes should be taken.
Please note that hours claimed must reflect actual hours worked (excluding breaks).
Code
(see above)
Hours Worked
Week Ending Friday
Rate
(see overleaf)
Pension Related Deduction
Are you a member of a Public Service Pension Scheme, entitled to a benefit under a public service pension scheme or
receive a payment or allowance in lieu of membership of a public service pension scheme (other than a UCD Pension
Scheme)? Please tick as appropriate.
Yes 
No 
If Yes, please complete the Pension Related Deduction Declaration Form available for download
http://www.ucd.ie/hr/forms/. If Declaration Form already submitted, please sign claim form and return for payment.
Employee signature: ______________________
Date: ____/______/_______
on
To be completed by Head of School / Unit
Cost Centre / Grant Code
Authorised for Payment (Head of School / Unit):
Authoriser (BLOCK CAPITALS)
Date:
Contact Phone Number for queries
______________________________________________
To be completed by UCD Human Resources
Authorised for
Processing:
Details Checked
Date:
CORE Input
Grade
____/____/____
Data Check
PRSI Weeks Override
Position
Code
Point
Rate (€)
2010 Rates
Casual Work
Casual Work
Temp Exec Assistant_20101
3039_X
3039_X
4001_X
1
2
1
€9.40
€11.72
€12.78*
2011 Rates
Casual Work
Casual Work
Temp Exec Assistant_20112
3039XI
3039XI
4001XI
1
2
1
€8.65
€10.55
€11.50*
2013 Rates (Claimants commencing work for the first time)
Temp Exec Assistant_20103
7921
1
Temp Exec Assistant_20114
7922
1
€12.09
€10.88
* As per the Haddington Road Agreement, the final phase of increased working hours for
administrative staff was implemented on July 1 2015. Hours increased from 34.75 to 35. Since the
Temp Executive Assistant 2010 hourly rate is linked to the 1st point of the Pre 95 Executive
Assistant scale, the hourly rate must be decreased as follows
1
Rate linked to Executive Assistant_2010 Scale. Calculation is done by reference to hours for that
grade. As per changes laid down in the Haddington Road Agreement, hours increased from 34.75 to 35
effective 1st July 2015.
Rate calculates as follows: €23,348 / 52.18 = €447.45 / 35 = €12.78 per hour*
2
Temp Exec Assistant_2011 rate is 10% less than the above rate of €12.78 calculated as follows:
€12.78 x 10% = €1.28, €12.88 - €1.28 = €11.50 per hour*
3
Rate linked to Executive Assistant_2010 Scale. Calculation is done by reference to hours for that
grade. As per changes laid down in the Haddington Road Agreement, new hires from 1 st July 2013 will
be employed based on a 37 hour week. Therefore the hourly rate will be decreased accordingly.
Rate calculates as follows: €23,348 / 52.18 = €447.45 / 37 = €12.09 per hour
4
The Temp Exec Assistant_2011 rate for new hires after 1st July 2013 is 10% less than the above rate
of €12.09 calculated as follows:
€12.09 x 10% = €1.21, €12.09 - €1.21 = €10.88 per hour