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ASG Regular Meeting Minutes
March 16, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:05 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell (Tardy 1:34)
Contreras
Hinch
Gutierrez
Hopp
Velazquez
Wildschut
Advisors:
Titus (Tardy 2:00)
Kretchman
Delegates: Nagtalon
Noriega
ii. Absent:
Senator:
Delegates:
Mayorga
Aguilar
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Vice President Prefontaine
2. ORAL COMMUNICATIONS
a. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday March 2nd, 2016
b. Regular ASG Meeting Wednesday March 9th, 2016
Postponed without objection by President Spence for next meeting.
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current.
ASG Regular Meeting Minutes
b.
c.
d.
e.
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March 16, 2016
Delegate Nagtalon explains that he is currently working on the ASG
Elections link, he still has to work on such matter.
President Spence explains that he could not get together with Michael
Nagtalon, for he was at DC. This will be considered further on.
ICC Reflection Room: Senator Caldwell has been assigned on this
matter, he will get together with MSU to get more information on what
the plans are. (Not present at the time of the report)
Senator Contreras mentions that he will bring such information to the
ICC Clubs and bring any further information that may be useful.
Workshop ideas for Orientation/WOW at Palomar College
Advisor Kretchman explains this item. Every summer Palomar hosts
an early registration group. It is a 4 hour event during which they help
students enroll.
The aim is to have a workgroup a week before students begin, they
would be welcoming them and offering a variety of workshops.
They are asking ASG some ideas regarding the type of Workshops
students would find useful.
Ideas shared by ASG members for such purpose are:
o Support System – An ASG session
o Club Information
o Internships
o Affordability of health center
o EOPS groups
o Transferability
o Resource fair
o Student email
o E services – blackboard
o Enrolling E-services
o Campus sites – Escondido, etc.
o Sharing with people who have studied and transferred from
Palomar – Success stories
o Work opportunities on campus
Operation Paint the Town (Comet) Red
Will be gathering all materials and information required. The aim is to
disperse information about elections, positions.
Rock the Vote Event
Senator Velazquez explains that she has already spoken to the
musician, who is a student from Campus. There is already a budget for
decorations, food has been confirmed.
Voter registrations have been requested, they will be sending a
limited amount, and the rest will have to be picked up at San Diego.
(3000 voter registration forms).
Any person who may pick up such packages at San Diego. Senator
Contreras states that he may help with this.
Senator Caldwell joins the meeting at 1:34.
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March 16, 2016
Temporary point of privilege granted to Delegate Nagtalon at 1:34.
f. ASG Election Forum
To take place on April 12 at the Quad from 11:00 to 12:00
g. Spring Fest
President Spence will get in touch with Advisor Kretchman to get this
started.
h. ASG Elections
Online voting at the main website palomar.edu. Begins on April 18
and ends on the 21.
President Spence explains that he would like to collect data regarding
voting statistics.
i. Donuts with Deans event
President Spence explains that Delegate Aguilar is the person in
charge of this event, he will get in touch with him about the event.
j. ASG Nametags
Considered on March 2nd.
k. ASG Polos
Senator Mayorga is responsible of this, he is not present at the time of
the report.
5. NEW BUSINESS
a. ASACC Conference Debrief:
President Spence shares his experience at the ASACC Conference, an
interesting way of learning how policies take a politic line.
His experience allowed him to share with other schools and learn
from their experience as well.
b. Smoking Policy
Delegate Aguilar attended the last meeting in which they spoke about
the fines. He is currently organizing the information to bring to all at
the meeting.
c. Palomar ASG Bylaw Concerns:
President Spence explains that he has had the chance to go over them ,
there are many elements to change, clarify or move. He will come back
with a list to submit to PPER and then vote on them.
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position – None
Advisor Kretchman explains that it is important to clarify for those
people who are interested in joining the ASG at the time, taking into
account elections.
President Spence considers that PPER should work on such matter.
b. Interview for Delegate Position – None
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March 16, 2016
c. Shared Governance Councils and Committees –
i. Shared Governance Rundown
Senator Caldwell mentions that he will do an overview for
Senator Wildschut and himself. So that all Committees are
organized.
ii. SSPC – Additional ASG Member
Meetings take place on the 2nd and 4th Wednesday from 9:30 to
11:00. Senator Mayorga has already registered for the meetings.
The idea is to determine if ASG is interested in having a second
ASG member.
Motion: To pursuit an additional ASG member for the SSPC
(Hopp/Contreras/C/U)
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have six (6) Senate seats available.
b. Delegates: We currently have four (4) positions for delegates.
8. ABSENCES AND DISCIPLINARY ACTION
None
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
Most information was shared during debrief.
ii. Vice President Prefontaine
Traditionally a newspaper add is put up for elections, on page
8, in the Telescope. He had the chance to talk to the Director,
who is going to help with that matter.
They have many resources to publish on, such as the magazine
Impact. In the back of it ASH has always done publicity.
Those interested in having the end of the year ASG event off
campus, must tell.
Senator Hinch, states that the event could take place on
campus, and there would be no need to spend such money.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric Caldwell- No report
Temporary point of privilege granted to Vice President Prefontaine at
2:15 p.m.
Vice President Prefontaine joins the meeting at 2:16 p.m.
ii. Armando ContrerasNo business was discussed. Currently talking about the VIP
event.
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March 16, 2016
iii. Thomas Hinch- They are considering to add more water
stations on campus. There are currently three. It is important
to talk to classmates about elections.
Go over the newspaper article regarding Board members, it is
important to be updated on such topics.
iv. Zach GutierrezAccreditation Committee will meet on March 18th. Room
AA140.
v. Chris Hopp
Attended Student Success Equity Council on Friday. They are
working on the funding request.
vi. Nedy Velasquez –
Attended the Dolores Huerta Conference, it was inspiring. Gave
an insight on the importance of voting, and how it impacts
population.
vii. Cesar Mayorga – Absent
viii. Laura Wildschut – Attended the meeting. They are excited
about having a student voting project. Next meeting is on June
4th, she will not be at the time so requests another ASG to
attend such meeting.
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalon- Handed out a “Strategic blueprint for
unifying student mobility”, elaborated by Dublabs, dated March
8, 2016.
Deadline for such information is on May 1st.
ACC-JC: Accreditation school, gives status of the college.
Working on a mobile app to be integrated with e-services.
Shares some symbols presented at the SPC regarding gender
neutral restrooms.
Advisor Titus states that it is important to say at the meetings
that information has not been shared at the FRC. There is a
committee issue.
Advisor Kretchman explains that it should not be brought to a
second reading if it has not been brought to the ASG.
ii. David Aguilar – Absent.
iii. Eric Noriega – Absent.
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchmana. Veteran service, April 22nd. If anybody is interested get in
touch with her on Friday.
b. Red Cross shared some blood drive information at the ICC
meeting, for those interested. They left some flyers with
useful information on the topic.
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March 16, 2016
c. First Service project will be on Friday from 8:00 to 11:00,
they will be painting the Sandwich Boards.
d. Second all college forum will take place from 3:30 to 4:30,
for those who may attend. President Gonzalez highlights
students and programs. Mentioned ASG participation in DC.
e. Currently analyzing what will happen to the Arawark food
contract.
f. About Diversity, it is not easily tracked. They are working
on such matter.
g. Presented as well how ASG meetings will fit into a
compressed calendar. Advisor Titus specifically has
requested to take such schedule into account. There will
probably be a need to make a change in the bylaws
regarding time.
h. Don’t forget to do the student reports.
i. Reminds those who attended DC to follow up on the group
to the offices attended.
j. SAO will be open Monday and Tuesday.
Permanent point of privilege granted to Senator Hopp at 2:40 p.m.
ii. Sherry Titusa. Congratulates Senators Hunch and Gutierrez who have been
accepted in a four year program.
b. Has had the chance to look over at different signs regarding
restrooms, they are using three main signs, Gender neutral,
Family and Disabelled. Questions why can’t the College go for
regular language on such matter.
c. Dolores Huerta gave a great speech in which she stated the
importance of fighting for what you believe in.
d. Motivate people during classes about voting, do
announcements.
e. Congratulates attendant to DC, for their work and
participation.
f. Invites students to attend the All College Forum at 3:30 p.m.
g. Complete and hand in travel reports.
h. There is one more trip. More people submitted requests. It is
important to remember that intent must be returned even if
not going.
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICC- Shared about ASG Elections. March service project update
deadline was set to April 5th.
Assigned Chairperson for Kickback event and earth day.
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March 16, 2016
Permanent point of privilege granted to Senator Contreras at 2:55p.m.
Motion: To extend meeting up to 3:05p.m.
(Caldwell/Gutierrez/C/U)
ii. PPER- No meeting was set this week. He will off Campus on
Thursday and Friday. Schedule for Friday is 10:00 to 11:00,
they will be discussing elections.
iii. LEAC- has been talking to the MSU requesting documentation
about the reflection room. The idea is to make sure it is
unbiased at all times.
It is important to share information about ASG Elections, talk
in classes, to the head of faculties. It would be interesting to
have a day to share through intercom.
iv. CWA- Nothing to report
v. Elections – Next meeting is on Monday 28th, from 8:00 to 9:00
SU 204. Will be talking about the elections forum.
10. REQUESTS FOR REPORTS
a. PPER – Proposed Bylaw Changes following Spring Break
President Spence explains that he has been looking at the bylaws and
will ask to have this item included in PPER agenda for discussion.
b. CWA – Organization of ASG Forum prior to Election forum
11. ADJOURNMENT : 3:02 p.m.