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ASG Regular Meeting Minutes
February 24, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:08 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras
Hinch
Gutierrez
Hopp
Velasquez
Mayorga
Wildschut
Advisors:
Titus (Tardy 1:10)
Kretchman
Delegates: Nagtalon
Aguilar
ii. Absent:
Delegates:
Noriega
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Wildshut
2. ORAL COMMUNICATIONS
a. Trevor Myrus is working on a new Club for students with disabilities.
Last time Campus had one was fifteen years ago.
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday February 17th, 2016
Without objection postponed until next week by President Spence.
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current. Senator
Hopp will be helping Senator Hinch in related to social media.
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February 24, 2016
b. Campus statistics and opinions: President Spence considers taking
this off the agenda at the time, and focus much more on DC.
c. ASG 2016-2017 Budget: Senator Gutierrez shares four proposal
budgets. When required money was deducted from ASG events, rather
than ICC. A reading of all four budgets is carried collectively.
Advisor Kretchman proposes having the first budget as the official
one, and the other three as contingency budgets.
Motion: Move to approve ASG 2016-2017 budget.
(Caldwell/Contreras/C/U)
Motion: Move to approve the contingency ASG 2016-2017 budgets.
(Hopp/Hinch/C/U)
Advisor Titus suggests typing in information to clarify contingency
budgets.
5. NEW BUSINESS
a. Presentation-High Tech= Higher Pay Event at SDSU
President Spence explains that the event coordinator fell ill, reason for
which they had to cancel the event.
b. ASG Committee Vacancies
Elections committee members must not be looking to transfer or
planning to run for an executive officer. Currently Prefontaine and
Gutierrez are the two members, there is another member required.
As a board member, they should not be endorsing an individual
candidate.
President Spence appoints Senator Hinch for Election Committee.
Zach Gutierrez is eth Chairperson designated for the elections
committee.
PPER requires a new member. Senator Caldwell enrolls himself in it.
CWA members Senators Wildschut, Gutierrez, Hinch and Caldwell.
c. Diversity Day Event Update
Chairperson Senator Hinch shares that the food for the day of the
event has already been ordered.
During the day attendance counts as office hours.
d. Business Cards
Senator Gutierrez has already got the information to order them.
e. ASG Polos
President Spence states that he has been unable to find a shirt on any
website. Senators who have extra polos should bring them in.
Advisor Titus states there are some contacts if interested.
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February 24, 2016
f. Monetary Request - $50 for ASG nametags from ASG reserve
President Spence explains that monetary request is in order to have
name badges to use fro conferences and on Campus. Each nametag is
about $3. They are magnetic so they do not tear the clothes.
Motion: Move to approve Monetary Request - $50 for ASG nametags
from ASG reserve.
(Gutierrez/Hopp/C/U)
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position - None
b. Interview for Delegate Position - None
c. Shared Governance Councils and Committees –
i. Shared Governance Rundown
Next meeting to take place on March 17, from 3:30 to 5:30
Attending councils is the higher priority.
President Spence states that people must be attending their
meetings.
Advisor Titus reminds that people should be attending
meetings and reporting back at the ASG
President Spence appoints Senator Velasquez to the Faculty
Senate and Senator Mayorga to SSPC.
ii. Student Success and Equity
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have six (6) Senate seats available.
b. Delegates: We currently have four (4) positions for delegates.
8. ABSENCES AND DISCIPLINARY ACTION
Senator Wilson has not sent any type of explanation. This is his
third consecutive absence, he will contacted.
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
Looked over Minutes in order to establish moment when
people were elected.
August 26, 2015: Senator Caldwell, Vice president Prefontaine,
Senator Hinch, Senator Gutierrez, Senator Contreras.
August 29, 2015: President Spence, Delegate Nagtalon.
January 20, 2016: Senator Hopp
February 3: Senator Velasquez, Delegate Aguilar.
February 10: Delegate Noriega, Senator Mayorga, Senator
Wildschut.
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February 24, 2016
March in March has been cancelled.
Overview Region X Facebook page.
Reminds Senators to turn in SS rep reports by Friday.
Permanent point of privilege granted to Delegate Aguilar at 2:21
ii. Vice President Prefontaine
Trevor Myrus shared information on a new Club idea for
Disabled students. He is looking forward to it. It is well
planned.
There are many community colleges having Senators
specifically assigned to various departments of the College. It
would be interesting to overview that idea.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric CaldwellCurrently updating Committees information.
Vice President Prefontaine has sent office hours that used to be
Senator’s Baugh. Due to his resignation they have to be filled in.
Temporary point of privilege Vice President Prefontaine 2:25
ii.
iii.
iv.
v.
vi.
vii.
Still looking for people interested in attending the Sun God
Festival which is on April 30th.
Armando ContrerasAttended last week the FRC Committee. They did a request for
a memorial tree in honor of the part time employee which
passed out last December.
Landscaping on the CHDV is being considered.
They are still working on the gender neutral restrooms.
Distinction for faculty and staff is being worked on.
Thomas HinchNothing to report
Zach GutierrezAccreditation Committee will meet on February 26th from
11:00 to 12:00, room AA140.
Chris Hopp
Is working with Senator Hinch helping out with Social Media.
Nedy Velasquez –
Points out that banners for the Blood donation campaign were
very effective.
Cesar Mayorga –
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February 24, 2016
Was appointed today to the SSPC Committee. In two weeks he
will come back with the report.
Is unclear when the SSE gets together. Senator Caldwel:00 to
11:00.
viii. Laura Wildschut – Trying to find information regarding the
time and day when regulation Committee meets. There was no
update information.
Vice President Prefontaine joins the meeting at 2:32
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalon- Budget Committee was cancelled. Is
currently considering on how to make Technology as a mean of
doing things better at Campus.
ii. David Aguilar – Absent at the time of the report
iii. Eric Noriega – Absent at the time of the report
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay Kretchmana. Next Thursday from 12:30 to 2:00 is the Comet Leadership
Series from 12:30 to 2:00. It is at the Library 104 or 109.
b. ASG Meeting is coming up in Escondido on March 9th .
c. ASG Comet Hour on Monday. Students asked if they could
receive more information regarding Tobacco policy. Up to
the date nothing has been sent to students.
Senator Caldwell reminds that the actual Smoking policy is
not updated in the website.
Advisor Titus reminds people that all policies should be
found at the Governing Board Webpage, so when they are
not updated, it is important to inform.
d. Currently working with a new Committee. Dreamers
Workshop. The DI group is trying to get a Club.
ii. Sherry Titus- reminds attendants about the following:
a. Bring any items and she will try to facilitate to get some
resolution.
For instance ASG has not taken a position on gender neutral
bathrooms, it is important that Senator Contreras brings
information the ASG to be discussed, so when reading is done
at the Committee, he may share what the ASG considers
about such topic. Same happens with Smoking fines.
b. There is more willingness on the ASG members to take part
in the different Committees.
c. Retreat was well done.
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February 24, 2016
d. Informs attendants to DC, that they have granted
permission to enter the White House.
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICC- Parking and drawing took place, the winner was Emmi
Bissel from GWS.
Sandwich board regulations were considered. The proposal of
having two extra Sandwich Board available to the Club having
and event was considered. This will be brought in a next
meeting.
They are currently hiring students for part tiem positions as
Student Ambassadors.
ii. PPER- Meeting was done with Senator Hopp, Senator Gutierrez
and Vice President Prefontaine.
They are dividing articles in three separate groups, trying to
get things clear and words defined when necessary.
iii. LEAC- Agenda was sent to President Spence. The idea is to
work on March 4 from 12:00 to 2:00. President Spence,
Senator Gutierrez and Delegate Aguilar are to come in and give
presentations.
iv. CWA- Still unable to show paid ordered for the flash drives
requested by ASG. Company keeps calling and requesting
them.
v. Elections – New chair has been elected. He will begin work on
it. They will have the first Candidate meeting today. They are to
establish the next dates, and how to get everyone on the
committee to be there. Have considered some publicity
strategies through posters, The Telescope, Social Media. They
are considering as well Classroom presentations.
10. REQUESTS FOR REPORTS
a. This item has not been used before. For the time there is none.
11. ADJOURNMENT : 2:58 p.m.