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ASG Regular Meeting Minutes
February 3, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:02 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras
Hinch
Gutierrez
Baugh (Tardy 1:27)
Hopp
Advisors:
Delegates:
Visitor:
ii. Absent:
Senator:
Titus
Kretchman
Nagtalon
David Aguilar
Osterlund
Wilson
c. President Spence welcomed all in attendance
d. Pledge of Allegiance led by Senator Hopp
2. ORAL COMMUNICATIONS
a. None
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday January 27th, 2016
Motion: To approve Minutes from ASG Meeting Wednesday January
27th, 2016 with corrections.
(Gutierrez/Hopp/C/U)
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February 3, 2016
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current.
b. Campus statistics and opinions: President Spence explains that
Senator Baugh is in charge of this, it is a continuous item, in order to
check what has been done on such topic. Will be worked in the
coming meeting, for Senator Baugh is not present at the time.
c. ASG 2016-2017 Budget: Senator Gutierrez presents work done to
the ASG 2016-2017 Budget. Proposes changing budget to Comet
Celebration from $2000 to $1500, and using those $500 in a new item
line to benefit Clubs.
Advisor Kretchman explains that getting close to what was set in the
budget for each item is on purpose, for it determines that the activity
took place according to what was established. There is no need to
worry about those events that are close to zero in their budget.
ASG is reminded of the importance of Student Activity Card, for they
help finance many of the activities.
Senator Baugh joins the meeting at 1:27
Senator Baugh proposes a single Diversity Day per year, in order to
have one single big event, rather than two sort events.
Advisor Titus reminds that Diversity Day is held on both semesters for
the population in each semester is very different.
Senator Gutierrez will further on work on such budget, in order to
give a final presentation of it to attendants.
President Spence reminds that the deadline for the budget is
February.
Motion: To change order of the day from item 5a before 4d.
(Contreras/Baugh/C/U)
5. a. Student Union Request – Scholarship Honors Night. Exclusive use from
3:30 p.m. to 8:30 p.m. Request from the Palomar College Foundation
Palomar College Foundation representative requests the exclusive use
of the Student Union to have their Scholarships Honors Night, on
Wednesday May 18th from 3:30 to 8:30 p.m.
This night allows students and families to get in touch with
scholarship donors.
It would be really important as well to have the ASG at the place.
Motion: To approve the exclusive use of the Student union cafeteria
on May 18th from 3:30 to 8:30 p.m. to the Palomar College Foundation.
(Baugh/Gutierrez/C/U)
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4. UNFINISHED BUSINESS
d. Assignment/Reassignment of ASG Committees
PPER: Prefontaine, Hopp, Gutierrez, Baugh and Osterlund.
CWA: Hinch, Baugh, Caldwell
LEAC: Caldwell, Baugh, Prefontaine, Hopp
e. Pursuit of reservation for SSCCC Region X Meeting at Escondido TLC
Conference Room
Advisor Titus reminds that the aim of the event is to show case Palomar
College, so even though Escondido has a nice facility, it would be better
to hold the activity at Sam Marcos Campus.
President Spence considers postponing and reintroducing topic for next
meeting. The intended date is May 13th.
f. SSCCC Region X Meeting at Palomar College (May, June; 2-5 p.m)
Postponed without objection for the next meeting by President Spence.
5. NEW BUSINESS
b.
Alteration of ASG regular meeting date
Requested by Vice Chair Prefontaine. Consider for coming semesters
changing the day of ASG meeting so that it would not be in the middle
of the week, for there are many classes taking place at such time, but
rather on Fridays, day in which there are less number of classes so
more people could attend.
President Spence clarifies that the Constitution states that the ASG
must establish a day for the meetings, but does not state when.
Senator Caldwell, people who do not attend meetings at the time
know the schedule ahead of time. There will also be an argument for
not wanting to come on Fridays.
Senator Baugh, ASG members have taken a time to organize their
schedule according to ASG meetings.
Advisor Kretchman, it is important to consider that such changes must
be done in advance, for a change in the meeting’s schedule impacts the
whole community, not just ASG members.
Senator Hopp, students interested in being an ASG member fit
Wednesday meetings as another class in their schedule. Friday would
have much more implications, mobility, and work.
Advisor Titus, reminds that Fall 16 will be having a compressed
calendar, so many of the classes as they are set up today will change.
Schedules are going to be scattered. Consider having a survey to
region 10 on their ASG schedules, to know what has been or not
successful to them.
President Spence, this item will be worked further on in a next agenda.
Senator Hopp, suggests conducting a survey in order to determine
which times work out the best for ASG meetings.
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6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
i. Mizuki Tanji – inconvenient with classes, may not attend ASG
meetings. Will be moved off the list.
ii. Cameron Quiseng - inconvenient with classes, may not attend
ASG meetings. Will be moved off the list.
iii. Nedy Velasquez –
Has set up her schedule in order to be able to attend ASG
meetings.
It is her second semester.
Has had prior experience with student governments.
Is seeking for an opportunity to become more involved with
the school.
Motion: To approve Nedy Velasquez as an ASG Senator.
(Hinch/Baugh/C/U)
Temporary point of privilege granted to Senator Caldwell at 2:22p.m.
President Spence takes the oath to Nedy Velasquez as an ASG
Senator.
b. Interview for Delegate Position
i. David Aguilar –
Has previously served as a Senator. Wants to serve the
institution in all levels.
Senator Caldwell joins the meeting at 2:27 p.m.
Is planning to run for President in 2016
Motion: To approve David Aguilar as an ASG Delegate.
(Baugh/Hopp/C/Vote: 7 in favor – 1 opposed Senator
Hinch)
President Spence takes the oath to David Aguilar as an ASG
Delegate.
Permanent point of privilege granted to Delegate Aguilar at 2:32 p.m.
c. Shared Governance Councils and Committees
i. Assignment/Reassignment of Shared Governance Committees
Senator Caldwell explains that information in google drive file is
according to what each committee has in their website as the
official time and meeting days.
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Advisor Titus, requests that those wo have been given a different
time for such meetings, must report to the Chair and inform of
the inconsistency with what is posted in their website.
Permanent point of privilege granted to Senator Baugh at 2:36 p.m.
Senator Caldwell requests an email with their current schedules
in order to update information, as well as confirmation to those
meetings with inconsistencies in their schedule.
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have five (5) Senate seats available.
b. Delegates: We currently have five (5) positions for delegates.
Advisor Titus, remind that the role is to fill in the seats and train them for
the coming semester.
8. ABSENCES AND DISCIPLINARY ACTION
a. Senator Osterlund will be reached for it is her third consecutive
meeting absent.
b. There is no information on Senator Wilson. Advisor Titus points out
that he might not know the procedure when unable to attend a
meeting.
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
Attended Government Board Meeting, which takes place on the
second Tuesday of the month.
Currently working in the retreat with Lindsay, putting together
the agenda. The time is 12:00 to 7:00 p.m.
Next meeting for those going to DC there will be a meeting at
3:00 p.m. with Laurel Gropen, Communication Executive.
ii. Vice President Prefontaine
There are many items to go over in the Senators and Delegates
retreat.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric CaldwellStates his interest and purpose towards guiding the people.
ii. Armando ContrerasWill attend first committee meeting in which he will share the
following:
a. Student requests regarding bathroom access in campus
b. Parking
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c. Recycling program
iii. Thomas HinchCurrently working in the Super Smash Bro Tournament.
Considering regulations. Hopefully the first is to take place at
the end of February.
The event will collect donations for the food bank.
iv. Zach GutierrezHas to contact and verify time for the committee.
v. Matthew Baugh- Not present at the time of the report
vi. Chris Hopp – Nothing to report
vii. Stephanie Osterlund – Not present at the time of the report.
viii. Nathanial Wilson – Not present at the time of the report.
ix. Nedy Velasquez – Nothing to report
c. Delegate Reports- Four (4) Minutes Each
i. Michael Nagtalon- Nothing to report
ii. David Aguilar – Not present at the time of the report
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay KretchmanClub Hub is opening next week.
Specific events to take place:
a. Comet Leadership Series in LL104 – Thursday February 4.
b. Student Leadership meet and greet. SU 204. There will be
food for the first 25 students. It is a social networking
gathering.
c. Monday and Tuesday – Club Rush. Armando Contreras is
the Chairperson of the event. It is a good time for ASG to do
voter registrations, and survey students about their needs.
d. Next Thursday it is a non-instruction day.
ii. Sherry Titus- reminds attendants about the following:
a. Business card order
b. ASG Polos
Consider having a brief video clip of each ASG Senator in the
webpage, as a mean of having students learn more about
them.
Motion: To extend meeting to 3:10
(Caldwell/Gutierrez/C/U)
Consider the information on Scholarships. There are many
opportunities for students.
Consider if interested in working as a student worker in the OSA
office. Check requirements to see which are the qualifications for
such positions.
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February 3, 2016
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICC- First meeting took place. During it the following was
completed:
a. New Vice Chair election of Iman Usman
b. Points of allocation for all Spring events.
c. Club Rush event will have himself as the Chair person.
Permanent point of privilege granted to Senator Armando Contreras at
2:55 p.m.
ii. PPER- Have not set up a meeting yet.
iii. LEAC- They have enough people in order to start functioning
again.
iv. CWA- No report
v. Elections – No report
Unofficial meeting with Advisor Kretchen at 2:00 p.m. to work
on the calendar.
10. REQUESTS FOR REPORTS
a. This item has not been used before. For the time there is none.
11. ADJOURNMENT : 3:03 p.m.