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ASG Regular Meeting Minutes
January 20, 2016
ASSOCIATED STUDENT GOVERNMENT
REGULAR MEETING MINUTES
1. CALL TO ORDER
a. Meeting called to order at 1:03 pm
b. Roll Call
i. Present:
Chair:
President Spence
Vice Chair: Vice President Prefontaine
Senators:
Caldwell
Contreras
Hinch
Aguilar (Tardy1:07)
Gutierrez
Baugh
Advisors:
ii. Absent:
Senator:
Delegates:
Kretchman
Titus
Osterlund
Nagtalon
c. President Spence welcomed all in attendance to the first meeting of
the semester and year.
d. Pledge of Allegiance led by Senator Baugh
2. ORAL COMMUNICATIONS
a. None
Temporary point of privilege granted to Senator Baugh at 1:07
3. APPROVAL OF MINUTES
a. Regular ASG Meeting Wednesday December 9th, 2015
Motion: To approve Minutes from ASG Meeting Wednesday December
9th, 2015 with corrections.
(Contreras/Caldwell/C/U)
President Spence explains that Senator Aguilar is no longer eligible to
be a Senator, for he does not meet the established criteria according to
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January 20, 2016
the bylaws. He has requested delegate position for which a point in the
coming agenda will be considered.
4. UNFINISHED BUSINESS
a. Updating of ASG Electronic Media: Will be continuously worked on
to ensure that information presented is accurate and current.
5. NEW BUSINESS
a. ASG Monetary Allocation – Discover Palomar event for 2016
Spring Semester. Not to exceed $1000.
No action to take notice for the event has already taken place.
b. ASG 2016 – 2017 Budget
Senator Gutierrez will be talking about the budget in the coming
meeting.
Advisor Titus reminds about the importance of considering how
previous budget has worked in order to determine which items need
to remain or be removed in the coming budget.
c. Campus Statistics and Opinions for GA
Item requested by senator Baugh. Postponed until he returns to the
meeting.
d. Donuts with Deans (update)
President Spence and Senator Aguilar went around the Campus in
order to determine who would be interested in taking part of such
event, there is a lot of interest.
It is an event of students engaging with Deans, not necessarily from
ASG.
Advisor Titus reminds that some of the Deans’ positions have been
filled with temporary or interns, in order to get in contact with them
as well.
6. BOARD APPOINTMENTS AND NOMINATIONS
a. Interview For Senate Position
i. Chris Hopp
Introduces himself to the group. His major is Engineering and
Physics. Explains that he desires to be a Senator in order to get
the most out of his college experience while helping students
to get the most out of their college experience.
Senators present share their experience as an ASG Senator,
explaining that it is an interesting and motivating opportunity
that does require time and commitment.
Chris Hopp explains that he scheduled his time in order to be
capable of attending to ASG requirements and events.
Senator Baugh joins the meeting at 1:31 p.m.
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January 20, 2016
Chris Hopp states his commitment towards becoming an ASG
Senator, assuming all the responsibilities and duties of such
position.
Motion: To approve Chris Hopp as an ASG Senator
(Baugh/Gutierrez/C/U)
President Spence takes the oath to Chris Hopp as an ASG
Senator.
Advisor Titus reminds him of the importance of asking
questions whenever needed.
Temporary point of privilege granted to Senator Contreras at 1:36
5. NEW BUSINESS
c. Campus Statistics and Opinions for GA
When attending previous GA meetings, people were requesting rather
than sharing ideas from the students. The aim is to go with the ideas
from the students, learn what they are saying and sharing such
information.
Senator Contreras joins the meeting at 1:40 p.m.
In order to collect information from the students they are considering
a method through which students may take questionnaires and give
their opinion on a variety of topics such as Smoking Policy.
Advisor Titus considers that they could use technology for such
purpose, for instance they could create a survey using Survey monkey
and have students complete it in the IPads. She considers that the ASG
could consider purchasing IPads for such purpose, for this links with
one of the setup Goals.
President Spence mentions that this will be an item for the coming
agenda.
6. BOARDS APPOINTMENTS AND NOMINATIONS
b. Shared Governance Councils and Committees
i. SSPC
President Spence shares that he will not be able to attend to
such meetings during this semester. Therefore a new Senator
must be designated to attend. Meetings are held the 2nd and 4th
Wednesday of each month from 9:30 to 11:00 a.m.
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January 20, 2016
Advisor Titus considers that it would important to consider all
shared governance councils and committees again, taking into
account schedules changes on behalf of current attendants.
Senator Baugh requests members to email schedules in order
to set up such responsibilities.
Senator Caldwell reminds of the shared drive link that works
for such purpose.
Vice Chair Prefontaine explains that according to the Bylaws
each Senator must attend two Shared Governance Councils and
one ASG committee.
President Spence mentions that this will be an item for the
coming agenda.
7. VACANCIES/RESIGNATIONS
a. Senate: We currently have seven (7) Senate seats available.
b. Delegates: We currently have six (6) positions for delegates.
8. ABSENCES AND DISCIPLINARY ACTION
a. None
9. OFFICIAL REPORTS
a. Executive Reports- Four (4) Minutes Each
i. President Spence
Welcomes attendants to the spring semester 2016.
Attended Governing Board Meeting on the previous Tuesday.
On January 5th there was a meeting in which they discussed
their interest next hiring committee and what people they
would like to come out that. What they would like to be
reflected on their candidates.
For those transferring it is important to continue studying and
working towards such goal.
The hiring committee is looking for one student representative,
he will talking to President Gonzalez in order to figure out
membership. He is looking for two, in case one drops out on
any circumstance, there is still a representative of the students.
ii. Vice President Prefontaine
Greets and welcomes all attendants. No report to present.
b. Senator Reports- Four (4) Minutes Each
i. Lazzaric CaldwellReceived an email from Ernesto Fernandez an entertainer
requesting an audience to perform. This email was sent to all
members, he will research more on that matter.
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Regarding Shared Governance committees, please send an
email mentioning in which committee they would like to be, as
well as their current schedule in order to organize members
according to their availability.
ii. Armando ContrerasRequests to stay in the same committees for he already knows
what each one does and wants.
iii. Thomas HinchHas three set up goals for this semester: Attend a men´s golf
tournament at twin oaks, a women´s beach volleyball and have
a Super Smash Tournament monthly in the cafeteria.
iv. Zach GutierrezRequests to stay in the same committees for he already knows
what each one does and wants.
Could not find Minutes for the Minutes corresponding to the
first month in the shared drive account.
Asks if he may go through the minutes for monetary requests
done.
v. Matthew BaughThree goals: Committees to outreach student equity, ASG to
show leadership, Karaoke night and take donations for the
Food Bank, and be the best ASG so in order to do so, continue
with the work and interest.
vi. Chris Hopp –
Thanks the opportunity and looks forward to work and
participate.
vii. Stephanie Osterlund – Absent. No report
c. Delegate Reports- Four (4) Minutes Each
i. Michael NagtalonAbsent. No report
d. Advisor Reports- Seven (7) Minutes Each
i. Lindsay KretchmanThanks attendants for their attendance at Discover Palomar.
The ASG office has recently acquired some IPads through SPPF
funding almost two years ago, the purpose is to use them with
a new app which allows to track Students Activity Cards, in
order to determine how they are using the resources on
Campus, if they can update, need more staffing in certain areas.
The idea is to get used to swiping Student Activity card every
time they access to an office. The aim is to export data out, to
see exactly what resource service looks all over Campus. It is
currently a Pilot program, looking forward to expand it all over
Campus.
Motivates members to get Student Activity Card for its multiple
benefits.
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Include in Calendars Friday February 5th there is a student
leadership meeting greet event, as a way to get to know the
Club members and other people willing to get involved with
leadership events in Campus. Event goes from 10:00 to 12:00.
Taking into account that it is an election year, it is important
for the ASG members to host voter registration events, or to
figure out what can be done during events in order to involve
community.
Request an agenda item for all ASG upcoming events for this
semester.
Requests Senator Gutierrez a meeting in order to talk about the
budget before the presentation, in order to go over the
information and give any possible recommendations or
adjustments.
ICC agenda due tomorrow, first meeting next week.
ii. Sherry TitusGreets attendants and recognizes the organization of the group.
American Student Association information is provided to the
ASG Board. Obama has just adopted America’s College promise,
which is one of the topics they are to be talking about at the
Conference. There is a link between what they do at the
Conference and Palomar. It is a way of creating an impact at
Campus. Back at DC, they will be talking about what the
Campus is doing.
Start considering such topics now.
Temporary point of privilege granted to Senator Caldwell 2:15 p.m.
Motivates members towards continuing with their studies, and
complete all the necessary in order to help the ASG move
efficiently.
Senator Baugh requests information regarding the local retreat.
President Spence explains that it has to be scheduled, probably
within the third or the fourth week of February. To be
considered as a coming agenda item.
Vice Chair Prefontaine, considers the possibility of having an on
Campus event, which may be easier for all attendants.
President Spence will consider February 19 -20 or 26 – 27 as
possible dates for the event.
Senator Caldwell joins the meeting at 2:18 p.m.
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January 20, 2016
e. Committee Reports- Four (4) Minutes
Meeting came to an end before considering such reports.
i. ICCInter Club Council.
Will be meeting with Lindsay in order to plan the coming
agenda.
ICC members should be reinstated.
There are no suspensions for the Clubs for they begin from
zero during the spring semester.
ii. PPERPolicies, Procedures and Executives Review.
Go through the Bylaws in order to check the language so that
everything makes sense.
iii. LEACLegislation and External Affairs Committee.
Consider Legislations on and off Campus. Getting to
understand them to bring them back to Senators and Vice
Presidents. They do not actually change anything. They bring
them so that the President may take any action on such matter.
Advisor Titus explains the process by which Policies may be
changed beginning from reports done at such Committee.
iv. CWACampus Wide Activities
Currently the USB Flash drives are available to all students
with a Student Activity Card.
In charge of Twitter promoting the ASG. Current goal 300.
10. REQUESTS FOR REPORTS
a. This item has not been used before. For the time there is none.
11. ADJOURNMENT
a. Meeting adjourned at 2:34 p.m.