College of Liberal Arts and
Sciences Student Council
Financial Training
7/1/2016
Organizations
•
•
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•
•
Register with CSAI
Register with CLASSC
Officers must have at least a 2.5 GPA
Training with SG
Training with CLASSC
7/1/2016
SARs
• Student Acquisition Request Forms
• Docutraq
o
o
Submit SARs
Training Links
• 3 weeks for submission (21 Business
Days)
7/1/2016
SARs
• Must Include
Organization name (Title Bar)
o Example: HPF
o Specific Title of Event (Title Bar)
o Line Item #
o
7/1/2016
Filling Out a SAR
• Vendors
– See if the store you are buying your items from
is there. If it is not then create a new vendor
under your name. You can do so by clicking on
“Add a new vendor”
• You can NEVER have too much
information!! It is better to give more
information then not enough and have it
denied
7/1/2016
Line Items
• Money Categories
• Include:
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7/1/2016
02 Programs
04 Printing
05 Supplies
06 Advertising
08 Technical
10 Travel
16 Awards
43 Off Campus Facilities
57 Copies
66 Food
Line Item Descriptions
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7/1/2016
02 Programs
04 Printing
05 Supplies
06 Advertising
08 Technical
10 Travel
16 Awards
43 Off Campus Facilities
57 Copies
66 Food
Limitations on Spending
-
Off-Campus Rentals - $500 maximum limit
DJ services - $200 maximum
Awards - $30 per award maximum
Can NOT fund alcohol or clothing
Can NOT fund groups charging dues
• Events being held with Student Government money must
be free and open to all University of Florida students.
7/1/2016
Line Item Transfers
• $1,500 per yr
• Requires Written Requests to CLASSC
• Prohibited request
7/1/2016
Outside Revenue
• Fundraising
• Funds received from sources other than
Student Government
o
o Department
o Non-Profit
We do not give money for fundraisers
7/1/2016
Travel
• Reimbursement basis only
• Pick up the form in SG Finance Group Travel
• Turn in original receipts within 30 days after
returning from the trip
7/1/2016
Travel SAR submission
• Before leaving on a trip, you must submit travel SAR
online.
– 3 weeks
• The sooner you submit the paperwork the more likely it will be approved before
you leave.
• Any items paid for before the SAR is approved, will NOT
be reimbursed.
– Ex. advance hotel reservations, airline tickets, etc.
• Make sure ALL information is filled out on the form
– including UF ID number and SSN
7/1/2016
Travel Receipts
• Submit original receipts to SG
– 30 days
• On the Receipts
– How it was paid
– If this information does not appear on the receipt
• A credit card statement
• Bank statement
•
For hotels, the check-out receipt is preferred.
7/1/2016
Contact Me
• ufclassctreasurer@gmail.com
• Please allot me a 48 hour turn-around due
to student activities and classes.
• Remember to have all SARs submitted
3wks prior to the event you are requesting
fund for.
7/1/2016