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DELETE ALL RED INSTRUCTIONS BEFORE SUBMISSION.
The following information is complementary to the UF T&P Guidelines and is meant to assist you in
preparation of this packet. It is NOT intended to replace the UF T&P 2011-2012 Guidelines, which
provide more detailed information: http://www.aa.ufl.edu/tenure/2011-12/TP_Guidelines_201112.pdf.
If a category does not apply, please put “N/A” by that heading; if there is nothing to report, but in
principle there could be activity in this area, use “None.”
2.
BRIEF DESCRIPTION OF JOB DUTIES
This is a brief description of the assigned duties and responsibilities.
3.
AREAS OF SPECIALIZATION
Briefly describe areas of specialization.
4.
ASSIGNED ACTIVITY SINCE LAST PROMOTION (NOT TO EXCEED TEN YEARS), OR SINCE UF
EMPLOYMENT, whichever is more recent.
Note: If necessary, change the years to accommodate your packet. Delete the columns that
are not applicable.
Activity
2010-2011
2009-2010
2008-2009
2007-2008
2006-2007
Teaching
Research
Service
Total
Activity
Teaching
Research
Service
Total
2005-2006
2004-2005
2003-2004
2002-2003
2001-2002
Administrative duties are to be listed under service. Advisement duties should be listed under
teaching. Please indicate with * leave of absence. Do not create additional categories. Please
indicate 0 where there is nothing to report. Use whole percentages only. The combined total
for each year should be 100%.
5. EDUCATIONAL BACKGROUND
List all degrees awarded to you in reverse chronological order.
Institution
Field of Study
Degree
Year
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6. EMPLOYMENT
Please list employment in reverse chronological order. For employment history within UF,
please provide breakdown of ranks and/or administrative positions and dates. Indicate if the
position held was tenured, tenure accruing or non tenure if position was with an institution of
higher education. Include postdoctoral information in this section.
Institution
Position
Dates
University of Florida
7.
YEAR TENURE/PERMANENT STATUS WAS AWARDED BY UNIVERSITY OF FLORIDA
Year or N/A
8.
TENURE & PROMOTION CRITERIA
Department Criteria: To be entered by the Department Administrator. Include a copy of the
department’s specific clarifications of the University and College criteria.
College Criteria:
Tenure and Promotion to Associate Professor and Promotion to Full Professor are based on
distinguished professional activities in the areas of teaching, research, and service. Candidates
must exhibit “distinction” in two of these areas, and normally these are research and
teaching. “Distinction” is defined in the College of Liberal Arts and Sciences as an excellent
and sustained record as demonstrated by well-known evaluative measures in the disciplines
and areas of the College. The distinction of a candidate is based on complex information that
includes productivity, innovation and creativity, and positive impact on students, the
community, and the academic discipline of the candidate. These criteria are evident in the
evaluation of teaching through student class evaluations, contributions to Department and
University curriculum, peer evaluations, and recognition of teaching. Distinction in research
and scholarship is especially evident through the documentation of productivity included in
the packet and the evaluation of that record by internal and external reviewers in light of
expectations of productivity at major research universities.
TEACHING - There should be evidence of a sustained commitment to excellence in teaching by
the candidate as reflected in student teaching evaluations, faculty/departmental peer
evaluations, and instructional materials. Peer evaluations are expected for promotion and
tenure to Associate Professor as well as promotion to Full Professor. If student or peer
evaluations are not present in the packet, their lack must be explained by the candidate
and/or chair/director.
RESEARCH - There should be evidence of a body of work of sufficient quality and quantity that
has produced at least the beginning of a national reputation for significant and creative
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contributions to the candidate's field of research for the promotion to Associate Professor
with tenure. In addition, there should be evidence of the promise of continued intellectual
growth and productivity. For promotion to Professor, an established national and/or
international reputation is expected, as well as the indication of sustained high quality work.
The expectations of research productivity vary by the major areas of Liberal Arts and Sciences
(Humanities, Social Sciences, and Natural/Mathematical sciences as well as by each discipline
within these broad areas. Each department has published guidelines that detail these
expectations. In general, candidates for promotion to Associate Professor/tenure in the
humanities are normally expected to have a book-length scholarly manuscript completed and
accepted for publication by a press recognized in the field. Candidates for promotion to
Professor in the humanities are normally expected to have two scholarly books in published
form available for departmental/college review. The expectations in some fields may,
however, be closer to those in natural and social science disciplines. The natural and
laboratory sciences are focused primarily on a substantial record of refereed articles in visible
journals and evidence of the viability of a research program, often reflected in successful
external funding. The mathematical and natural sciences regard refereed articles in important
journals appropriate to the field as primary publication outlets. Social science fields vary
according to discipline and even sub-field within them. A scholarly record of research resulting
in several peer-reviewed articles published each probationary year is expected, and in some
cases, a scholarly book on that research is deemed appropriate for promotion to Associate
Professor with tenure. Candidates for promotion to Professor in the social sciences are
generally expected to have a second book, when appropriate, or a similar record of articles
with recognized impact on the field or profession.
SERVICE - For promotion to Associate Professor/tenure, there should be evidence of a positive
contribution to the life of the department, college, and university. For promotion to full
Professor, a candidate is expected to make a positive contribution to the department through
service on key committees as well as participation in university and professional service. A
candidate's service record may also include service to the state and the nation.
These three areas of activity should conform to the annual assignment of duties, and the
tenure and promotion evaluation should be a reflection of these annual assignments. For this
reason, annual letters of evaluation of the faculty should make note of any exceptional
assignments in teaching, research, or service and the resulting productivity in any area that
goes beyond that of other faculty members in the unit.
University Criteria:
The university’s criteria for granting tenure, promotion, or permanent status shall be relevant
to the performance of the work that the faculty member has been employed to do and to
his/her performance of the duties and responsibilities expected of a member of the university
community. These criteria recognize three broad categories of academic engagement:
(A)
Teaching
–
Instruction,
including
regular
classroom
teaching
and
distance/executive/continuing education, direction of theses and dissertations, academic
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advisement, extension education programs, and all preparation for this work, including study
to keep abreast of one’s field.
(B) Research – Research or other creative activity including, peer-reviewed publications.
(C) Service – Public and professional.
All tenure track faculty will have some portion of their time assigned to research unless
alternative assignments are approved in advance by the appropriate dean and senior vice
president. Each faculty member shall be given assignments that provide equitable
opportunities, in relation to other faculty members in the same department, to meet the
required criteria for promotion, tenure, and permanent status. Extension contributions in
academic service may be inclusive of the three broad categories described above. Refer to
Regulation 6C1-7.010(2)(b) for a detailed description of these activities specifically designed
for extension faculty.
Changes in evaluation criteria shall not become effective until one year following adoption of
the changes.
9.
TEACHING, ADVISING AND INSTRUCTIONAL ACCOMPLISHMENTS
In no more than 750 words, describe your teaching, advising, and/or instructional
accomplishments, including as appropriate curriculum and course development, service as
graduate/undergraduate coordinator, supervised research through credit courses, and the
development of new courses, CD ROM’s, educational software and multimedia materials.
Candidate’s Statement of Teaching should be included in this section. Please use section 13
for research narrative.
10.
TEACHING EVALUATIONS
Please copy and paste the table below as necessary. Please include evaluations since last promotion
(not to exceed 10 years) or from UF employment for tenure nominees. List in reverse chronological
order. You must list your scores using two decimals (i.e. 4.50 BUT NOT 4.5).
Please list the course title under course name – i.e. CHM 1025: Intro to Chemistry – Section #
If the course was team-taught, show percent level of responsibility.
Do not include copies of printouts giving the actual evaluation results in the packet.
Peer Evaluations or the results thereof should be included in this section, after the Student
Evaluations.
Please make sure that the entire evaluation falls in one page.
A. UF Teaching Evaluations
COURSE NAME & SECTION #
Term
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Required Course – Indicate Yes or No
Number Enrolled Responses – If the number of responses is higher than number enrolled, please provide explanation.
Scale used: High = 5; Low = 1
Instructor Department College
1. Description of course objectives and assignments
2. Communication of ideas and information
3. Expression of expectations for performance in the class
4. Availability to assist students in or out of class
5. Respect and concern for students
6. Stimulation of interest in course
7. Facilitation of learning
8. Enthusiasm for the subject
9. Encouragement of independent, creative, critical thinking
10. Overall, I rate this instructor as:
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COURSE NAME & SECTION # i.e. CHM 1025: Intro to Chemistry – Section #
Term
Required Course – Indicate Yes or No
Number Enrolled Responses – If the number of responses is higher than number enrolled, please provide explanation.
Scale used: High = 5; Low = 1
Instructor
Department
College
1. Description of course objectives and assignments
2. Communication of ideas and information
3. Expression of expectations for performance in the class
4. Availability to assist students in or out of class
5. Respect and concern for students
6. Stimulation of interest in course
7. Facilitation of learning
8. Enthusiasm for the subject
9. Encouragement of independent, creative, critical thinking
10. Overall, I rate this instructor as:
COURSE NAME & SECTION #
Term
Required Course – Indicate Yes or No
Number Enrolled Responses – If the number of responses is higher than number enrolled, please provide explanation.
Scale used: High = 5; Low = 1
Instructor
1. Description of course objectives and assignments
2. Communication of ideas and information
3. Expression of expectations for performance in the class
4. Availability to assist students in or out of class
5. Respect and concern for students
6. Stimulation of interest in course
7. Facilitation of learning
8. Enthusiasm for the subject
9. Encouragement of independent, creative, critical thinking
10. Overall, I rate this instructor as:
B. Peer Assessment Place Peer Evaluations here after all student evaluations.
Start New Page with section 11.
Department
College
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11.
GRADUATE FACULTY STATUS
Yes and the year granted or No
12.
GRADUATE COMMITTEE ACTIVITIES
Include this table if applicable otherwise state none. List since last promotion (not to exceed
ten years) or from UF employment for tenure nominees. If student has not completed the
degree, then indicate expected completion year. List items in reverse chronological order.
Please delete the categories that are not applicable. If you are a co-chair, please indicate the
percentage of your responsibility. If you wish to do so, you may list in Section 33 students
from other institutions that you have worked with during the ten-year period.
Please visit this website to confirm if you have been officially registered on the student’s
committee - https://gradschool.ufl.edu/GIMS/gatorlink/PreSiteEntry.asp
Applicant’s Role
Student
Home Dept.
Chair, X Ph.D. Committees
Student 1
Mathematics
Complete
Date
Anticipated 2010
Student 2
Mathematics
2002
Student 3
Mathematics
2002
Student 4
Mathematics
2000
Student 5
Statistics
Anticipated 2010
Student 6
Statistics
2003
Student 7
Statistics
2003
Student 8
Statistics
2003
Student 9
Statistics
2004
Student 10
Statistics
2004
Chair, X Masters
Committees
Member,
X Ph.D.
Committees
Member, X Masters
Committees
13.
CONTRIBUTION TO DISCIPLINE/RESEARCH NARRATIVE
In no more than 750 words explain your research contribution to your discipline. Describe
briefly the overall area within which your research program falls and how your publications,
creative work, research projects, grants, fellowships, extension work, etc. reflect your
research/creative program and your achievements. There is no need to cite specific works and
grants listed elsewhere in the packet. Simply reference work published, exhibited during
certain time periods, or supported by various sources. Please address the quality of the
journals in which you publish and the impact of your research/creative program.
14.
CREATIVE WORKS OR ACTIVITIES
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If you have creative works, they should be listed in reverse chronological order otherwise
indicate None in this section. Create a subheading for PowerPoint presentations, if applicable.
Refer to instructional and informational presentations that may be delivered numerous times
as “Instructional Multimedia Presentations” rather than “PowerPoint Presentations.” Do not
list individually, but summarize for each year. Create a subheading for publications developed
in support of web based communication and teaching, such as Webinars, if applicable.
15.
PATENTS AND COPYRIGHTS
If you have patents and/or copyrights, they should be listed in reverse chronological order
otherwise indicate None. Please include date(s) with each item and give an indication of the
significance of its (their) contribution to the profession/discipline.
16.
PUBLICATIONS
List publications from entire career. Publications should be listed in reverse chronological
order. Start first with accepted publications, then list in press items, then your most recent
publication. Please do not use the term “forthcoming.” Use the term “accepted” or “in press.”
For those publications that are in accepted or in press status, please indicate the approximate
number of published pages. In addition a copy of letter of acceptance is REQUIRED and must
be appropriately labeled and attached in section #33. Do not include submitted publications
or books under contract, which are to be listed following the same format as in section 16, but
in section 33.
The format of the citation is of your choice, but entries should contain the information
requested. The names of all authors must be included as they appear in the publication. The
name(s) of the senior/principal author(s) are to be underlined. Listed below are the required
elements for each publication category. Indicate “None” if there are no entries in any of the
subsections below.
Graduate students, post-docs, fellows and interns listed as authors should be identified. The
preferred way is by means of asterisk with a footnote explaining what the asterisk identifies.
On-line publications - please include URL. IF the publication cannot be accessed via URL,
please provide a letter from the publisher appropriately labeled in section 33.
Publication citations including words in a foreign language should have the English translation
listed in parentheses.
All publications must appear in one of the categories. Do NOT eliminate and/or create any
category. Do NOT include theses and/or dissertations. All subsections (a-k) must be listed. If
an article is longer than one page, give first and last page numbers.
a.
Books, Sole Author
Title, Publisher, Place of Publication, Date, Inclusive Pages
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b.
Books, Co-authored
Co-author(s), Title, Publisher, Place of Publication, Date, Inclusive Pages
c.
Books, Edited
Editor, Co-Editor(s), Title, Publisher, Place of Publication, Date, Inclusive Pages
d.
Books, Contributor of Chapter(s)
Author, Co-Author(s), Title of Book and Chapter, Publisher, Place of Publication, Date,
Inclusive Pages
e.
Monographs
Author, Co-Author(s), Title, Series of Volume, if applicable, Publisher, Place of
Publication, Date, Inclusive Pages
f.
Refereed Publications
Author, Co-Author(s), Title, Name of Journal, Publication, etc., Volume, Date, Inclusive
Pages
A paper is considered to be referred if it appears in a journal whose papers are
published only after review and acceptance by one or more independent professional
expert(s) of national or international standing.
Refereed Proceedings – should be listed as a separate category in this section. The
nominee should provide a brief explanation of the review process for the proceedings.
This may be listed as a footnote to the publication list.
g.
Non-refereed Publications
Author, Co-Author(s), Title, Name of Journal, Bulletin, Circular, etc., Volume, Date,
Inclusive Pages
Materials listed under non-refereed publications should include not only those journal
articles which have not been refereed, but also extension publications delivered in
print or via electronic format, and electronic bulletins.
h.
Bibliographies/Catalogs
Author, Co-Author(s), Title, Publisher, if applicable, Place of Publication, Date, Inclusive
Pages
i.
Abstracts
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Author, Co-Author(s), Title, Name of Journal, Publication, etc., Volume, Date, Inclusive
Pages
j.
Reviews
Author, Co-Author(s), Title and Author of Work Reviewed, Where Review was
Published, Date, Inclusive Pages
Reviews listed here are written by the nominee about someone else’s work.
Reviews of a nominee’s work should be listed in section 33.
k.
Miscellaneous
Author, Co-Author(s), Title, Source of Publication, Date, Inclusive Pages
Media releases are to be included in this section.
17.
LECTURES, SPEECHES, POSTERS PRESENTED AT PROFESSIONAL CONFERENCES
Since last promotion (not to exceed ten years) or from UF employment for tenure nominees.
Listing must be in reverse chronological order under each sub-category below. Please indicate
“None” in every category and subcategory for which you have no entries.
A.
International
B.
National
C.
Regional
D.
State
E.
Local
F.
Other
In determining which sub-category to use, consider the target audience, location of the
presentation, type of conference, etc. The entries must state if the presentation was invited.
Lectures, speeches, or posters presented by postdoctoral associates, graduate students, or
others under the supervision of the nominee should be identified as such. Should there be
nothing to report in this section, please indicate None.
18.
CONTRACTS AND GRANTS SINCE THE LAST PROMOTION (NOT TO EXCEED TEN YEARS) OR
FROM UF EMPLOYMENT FOR TENURE NOMINEES, whichever is more recent
List in reverse chronological order. Include all sub-categories. Should there be nothing to
report, please indicate None. In the case of participation as a co-PI , please include percentage
level of responsibility for the entire project.
a.
Funded Externally Should there be no grants to list in this section, please remove the
contents below and indicate None.
Title:
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Funding Agency:
Effective Dates:
Direct Costs:
Indirect Costs:
Total Funding:
Role of Nominee:
The summary should include the information stated above by summarizing each role
and not individually by grants. The summary should represent the total of the
nominee’s share, NOT the amounts of the grants.
Summary of External Grant Funding, YEAR - present
Role
Total
Direct Costs
Indirect Costs
Principal Investigator
Co-PI
Investigator
Sponsor of Student/Jr Faculty
TOTAL
b.
Funded Internally Should there be no grants to list in this section, please remove the
contents below and indicate None.
Title:
Funding Agency:
Effective Dates:
Total Funding:
Role of Nominee:
The summary should include the information stated above by summarizing each role
and not individually by grants. The summary should represent the total of the
nominee’s share, NOT the amounts of the grants.
Summary of Internal Grant Funding, YEAR - present
Role
Total
TOTAL
c.
Submitted - Pending Decision Should there be no proposals to list in this section,
please remove the contents below and indicate None.
Title:
Funding Agency:
Date of Submission:
Total Funding:
Proposed Role of Nominee:
Resubmissions:
If applicable, indicate number of resubmissions
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d.
19.
Submitted - But Not Funded Should there be no proposals to list in this section, please
remove the contents below and indicate None.
Title:
Funding Agency:
Date of Submission:
Total Funding:
Proposed Role of Nominee:
Resubmissions:
If applicable, indicate number of resubmissions
UNIVERSITY GOVERNANCE AND SERVICE
This area should include information regarding the nominee’s service to the university
including membership on university, college, and department/center committees and is to be
listed in reverse chronological order. Please indicate None in every category and sub-category
for which you have no entries.
A. University
B. College
C. Department/Center
20.
CONSULTATIONS OUTSIDE THE UNIVERSITY
Use this area for consultations that are not part of your assigned duties and responsibilities
but are relevant to your scholarly career. List the work performed, the organization/employer,
and the date(s), in reverse chronological order. If you have nothing to report, please indicate
None.
Date
21.
Location
Work Performed
Organization/Employer
EDITOR OF A SCHOLARLY JOURNAL, SERVICE ON AN EDITORIAL ADVISORY BOARDS,
REVIEWER FOR SCHOLARLY JOURNALS
List whether you were an editor, served on an editorial board, or were a reviewer, followed by
the name of the journal or publication, the date(s) of service and the amount of
reviewing/editing you did. Should there be nothing to report in any of the sub-categories,
please indicate None. *Note that service as a reviewer for grant applications should be listed
in Section 26.
A.
Editor
B.
Editorial Advisory Boards
C.
Reviewer for Scholarly Journals
D.
Books Manuscripts Reviewed
22.
INTERNATIONAL ACTIVITIES
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Please describe teaching, research, and service activities in light of their significance for the
nominee’s scholarly career. Should there be nothing to report in this section, please indicate
None.
23.
EXTENSION PROGRAM (for IFAS only) – N/A
24.
CLINICAL SERVICE OR CLINICAL ACTIVITIES – N/A
25.
SERVICE TO SCHOOLS
In 1984, the Legislature determined that service to the public schools (K-12) would be
considered for tenure and/or promotion purposes. Such service should be listed in this section
and it must indicate dates of service, in reverse chronological order. Should there be nothing
to report, please indicate None.
26.
MEMBERSHIP AND ACTIVITIES IN THE PROFESSION
This area is to be used to communicate your contributions to your profession including
memberships in professional societies and organizations, review of grant applications or other
service for such organizations, giving testimony to a congressional committee, etc. When
listing memberships, be sure to include committee memberships and offices held. All listings
must indicate dates of service. Please indicate None in every category and sub-category for
which you have no entries.
27.
A.
Memberships
a. International
b. National
c. Regional
d. State
e. Local
f. Other
B.
Activities in the Profession
a. International
b. National
c. Regional
d. State
e. Local
f. Other
HONORS
List honors, fellowships, awards, and prizes received as part of your professional career in
reverse chronological order. Please indicate None in every category and sub-category for
which you have no entries.
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A.
B.
C.
D.
E.
F.
International
National
Regional
State
Local
Other
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28.
CHAIR’S LETTER
Responsibility of Chair. The chair’s letter should be no more than four pages, single-spaced.
29.
DEAN’S LETTER
Responsibility of Dean. Added to dossier after review by CLAS T&P committee and dean.
30.
SAMPLE LETTER TO EVALUATORS
Responsibility of the Department.
SAMPLE SOLICITATION LETTER
Provide a sample solicitation letter. The title “SAMPLE SOLICITIATION LETTER” should be put
at the top of the sample letter. Please note that this letter must include the
Department/Center criteria (these criteria do not need to be reproduced here as they appear
in section 8).
31.
BIO-SKETCHES OF INDIVIDUALS WRITING SOLICITED LETTERS OF EVALUATION and LETTERS
OF EVALUATION
Responsibility of the Department.
A brief, objective narrative summary indicating the credentials/qualifications of each
individual providing a letter of evaluation. The summaries should be in the same order as the
letters of evaluation. Please indicate which outside evaluators came from the candidate’s list
and which from the chair’s list.
Faculty whose assignments have been solely in teaching and service or whose promotion will
be decided based almost solely on their performance in teaching and service may substitute
letters of evaluation from within the university for the outside evaluations.
32.
COPIES OF THE LAST FIVE ANNUAL LETTERS OF EVALUATION
Responsibility of the Department.
Provide the last five annual letters of evaluation with the most recent one appearing first, this
includes any written responses to an evaluation that are on file.
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33.
FURTHER INFORMATION
Do NOT include CV/resumes, publication reprints, “thank you” letters or acknowledgement
letters.
Include letters of acceptance from publishers, a list of submitted publications, information on
forthcoming books, unsolicited letters of recommendation (please indicate that these were
unsolicited), committee reports, as well as any additional information you wish to submit.
Information should be restricted to professional accomplishments.
When including acceptance and in press letters, please make sure to appropriately label them
at the top using the following convention:
In Press Letter – Section 16 (section), # (indicate which citation) – Title of the publication
(i.e.) In Press Letter – Section 16 F, #1 – Title
Should there be nothing to report in this section, please indicate None.
Any updates to publication lists (for example, submitted articles become in press) or funding
(for example, submitted proposals are funded) after submission of the dossier to the college
will appear in this section if they are submitted by the candidate to the CLAS HR office. The
updated information should be formatted the same way as it would appear in the appropriate
section in the dossier.
Sample
Additions and updates submitted by the candidate – ENTER DATE HERE.
Section 16: PUBLICATIONS
f. Refereed Publications
List new listings
Section 17: LECTURES,
CONFERENCES/MEETINGS
SPEECHES
OR
POSTERS
PRESENTED
AT
PROFESSIONAL
National
List new listings
Section 18: CONTRACT AND GRANTS SINCE THE LAST PROMOTION (NOT TO EXCEED TEN
YEARS) OR FROM UF EMPLOYMENT FOR TENURE NOMINEES, whichever is more recent)
c.
Submitted - Pending Decision
Title:
Funding Agency:
Date of Submission:
Total Funding:
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Proposed Role of Nominee:
Resubmissions:
Faculty such as Lecturers whose primary assignment is in teaching and service should include
in this section a sample of materials that document the instructional accomplishments
described in section 9. Select sample materials carefully: quality of the materials is much more
important than quantity.
Instructions for Staff:
Please forward the original packet and ten (10) copies to CLAS HR. All copies of the packet
should be duplexed (two-sided) except the cover page. Please do not staple the packet.
Instead use binder clips.