Agenda
Meeting of the Faculty Council
February 15, 2013, 10:30 a.m., Dean’s Conference Room, 3rd Floor Pafford
APPROVAL OF MINUTES
1. Minutes of the meeting of January 18, 2013 (see FC web site)
ANNOUNCEMENTS
1. Update on 2013 summer teaching and budgeting
2. Need to schedule a special meeting with Dean McCandless to discuss summer teaching policy and 3rd year
review policy
3. Other items taken from the floor
NEW BUSINESS
1. ACADEMIC AFFAIRS COMMITTEE (Dillon, Hunt, Marden)
a. Proposal: to approve course and program modifications (see FC web site) (Associate Dean Mbaye)
b. Report on feedback from departments regarding proposal to amend the current grading scale
(plus/minus system)
c. Proposal: to develop COSS policy to promote the advancement of students with special needs
2. FACULTY DEVELOPMENT COMMITTEE (Hunter, Moon)
a. Update on proposal to establish procedures for awarding of Faculty Research Grants (Recent chairs
meeting suggests funds for this initiative may be extinct)
b. Report on feedback from departments on proposal to formulate policy regarding non-tenure track
faculty
i. Bylaws language serves as a guide (Appendix A)
ii. Consult Faculty Handbook
c. Proposal: to codify changes in the Policies and Procedures regarding:
i. Promotion & Tenure Committee
ii. Workload for supersized courses
iii. Periodic evaluation of department chairs (Appendix A)
iv. Periodic evaluation of dean
d. Proposal: to draft a 3rd Year Review policy for inclusion in the COSS Policies and Procedures
e. Proposal: to formulate standards for online instruction training
3. PLANNING COMMITTEE (Johnson, Yates)
a. Faculty Council elections for spring (Appendix B)
b. COSS Strategic Plan (needs to be vetted and shared with faculty for feedback)
c. Proposal: to encourage ITS to provide support of third-party hosts/servers (e.g., WordPress, Muse, etc.)
for classroom instruction and extra-curricular endeavors (e.g., student organizations, COSS experiential
learning labs, etc.) (inconsistent messages are being sent via ITS representatives regarding what is
supported and what is not)
4. OTHER ANNOUNCEMENTS
Appendix A
ARTICLE II. THE ADMINISTRATIVE ORGANIZATION OF THE COLLEGE
B. The Department Chairs
3. Evaluation
a. The performance of each department chair shall be reviewed annually by the Dean. Each department
chair shall submit an annual report to the Dean. The Dean shall meet with each chair to review
her/his performance. The Dean will provide a written evaluation, signed by the chair and the Dean,
for inclusion in the chair's file.
b. The performance of each department chair shall be reviewed at intervals not to exceed four years by
the members of the chair’s department, a report of which will be submitted to the Dean.
ARTICLE III. THE COMPOSITION AND ROLE OF THE FACULTY
A. The Membership of the Faculty
The membership of the faculty of the College shall consist of all members of the General Faculty whose primary
assignment is to the College and the administrative officers, as defined by the Policy Manual of the Board of Regents of
the University System of Georgia, section 3.2.1, and as further codified by the Statutes of the University of West Georgia,
Article I, Section 2,C. For purposes of defining faculty who may cast ballots in College-wide voting, serve on appropriate
College-wide committees, and for the determination of any College allocation based on proportional numbers, only
those faculty who are full-time shall be eligible. This criterion of eligibility shall include all those who are full-time
tenured and tenure-track, full-time limited term appointments, and full-time lecturers, regardless of whether or not they
are on professional or medical leave, or have a reduced load or reassigned time. It shall not include those who are
visiting professors, emeritus faculty, or faculty with part-time appointments. This distinction shall apply only to Collegewide issues, and shall not necessarily determine the options of departments within the College to otherwise determine
their own criteria for strictly departmental issues. For example, eligibility to vote in departmental elections for the
departmental representative to the Faculty Council shall be determined by each department.
4. The Organizational Structure of College Governance: The Faculty Council
The primary organizational structure for the participation of the faculty in the governance of the College shall
be that of a Faculty Council and its committees, established and functioning according to the following
criteria:
a. Composition
i. The Faculty Council shall consist of nine members, one elected by each of the six departments of
the college, and three elected at-large by the faculty of the College.
ii. All members shall serve three year terms.
iii. Only tenure-track faculty are eligible to serve as departmental representatives; only tenured
faculty are eligible to serve as at-large members; and department chairs, deans, associate deans,
and assistant deans are not eligible to serve on Faculty Council.
iv. The terms are staggered such that one at-large member and two departmental members are
elected each year. Departmental elections will take place after the at-large election.
v. Each at-large member will serve during their first year as Chair-Elect of the Faculty Council, during
their second year as Chair, and during their third year as Past-Chair.
vi. No member of Council shall serve more than two full terms consecutively.
vii. In the event a member does not finish their term, their replacement shall be chosen by a special
election of the same body that elected that person (i.e., either department or College).
Appendix C
SPRING 2013 ELECTIONS
FOR THE COLLEGE OF SOCIAL SCIENCES
COLLEGE-WIDE ELECTIONS
I. College governance
COSS will elect its new Chair-Elect of the Faculty Council (who becomes Chair in 2014 and Past-Chair in 2015). Only
those faculty who are already tenured are eligible to serve, and department chairs or higher administrators are not
eligible.
II. University governance
COSS will elect one person to serve on each of the following standing committees of the Faculty Senate. These
positions are each two-year terms, which expire 2015. All full-time faculty members other than Deans are eligible.
These committees are:
Honors Committee
Rules Committee
Student Affairs
Technology Committee
Undergraduate Programs Committee
Note: the remaining Senate committees include a representative from COSS whose membership does not expire until
2014. Also note that the term of the College’s Senator at-large does not expire until 2014.
DEPARTMENTAL ELECTIONS
I. College governance
There are two departmental openings on Faculty Council each year, each of three-year terms. This year, they are:
Anthropology (term expires 2016)
Criminology (term expires 2016)
Note: 1) Only tenure-track faculty are eligible to serve, and department chairs or higher administrators are not
eligible. 2) Anthropology must elect a representative this year in order for the rotation to allow for elections of two
departmental representatives each election. Anthropology’s original representative retired; this year’s representative
was serving out his original term. 3) Terms Psychology and Sociology representatives expire 2014. 4) Terms for Mass
Communications and Political Science expire 2015.
II. University governance
Two of the six departments of COSS will elect a Senator for a three-year term to the Faculty Senate each year. All fulltime faculty members other than Deans are eligible. This year, the following departments must elect Senators:
Anthropology (term expires 2016)
Criminology (term expires 2016)
Note: 1) Terms for Senators from Mass Communications and Political Science expire in 2014. 2) Terms for Senators
from Psychology and Sociology expire in 2015.
E-mail sent from Faculty Senate to Dean McCandless Re: Elections
UWG Faculty Senate:
Call for Senators and Committee Representatives for FY2014
Dean McCandless,
Following is a list of senator and committee member vacancies to be filled for Faculty Senate via the
means that comply with your school procedures.
There are two categories of senators: one senator elected by each of your departments, the remaining
elected at large by the entire school.
Senators serve for three years. Senators may be re-elected; however, no senator shall be eligible for reelection
until at least one (1) year after completion of his or her second consecutive full (three-year) term.
Senator committee assignments will be determined later by the Faculty Senate Executive Committee
and will include consideration of senator and Dean preferences and other factors such as committee
membership rotation.
Committee representatives serve a two-year term and shall serve no more than two full terms
consecutively on the same committee. Each unit has one representative on every committee.
Senators at Large to be replaced by COSS, replacements serving through FY2016:
None
Departmental Senators to be replaced by COSS:
Lisa Gezon, Anthropology
Catherine Jenks, Criminology
Committee Representatives to be replaced by COSS, replacements serving through FY2015:
Jeannette Diaz-Laplante, Student Affairs Committee
Kay Marden, Technology Committee
John Fuller, Rules Committee
Paul Luken, Undergraduate Programs Committee
Lisa Osbeck, Honors Committee
Please let us know if these vacancies differ from your records. We appreciate your efforts to fill the
senator positions prior to April 1 and the representative positions prior to April 15.
Feel free to contact us with any questions.
Thank you,
Jeff Johnson, Chair of Faculty Senate
Dawn McCord, Executive Secretary of the Faculty Senate