Fiscal Officer Meeting
Thursday, May 29,2008
Your thoughts on a summer
meeting
• System folks
– Controller’s Office
– Budget
– E-procurement
• Hold in MSC?
• Invite your boss?
• Full day? Half day?
PeopleSoft 9.0 Upgrade
• Actual upgrade from 8.8 to 9.0 tentatively
scheduled during Thanksgiving break
• May request assistance with testing prior
to upgrade
• To determine training needs
• Delete old queries no longer used
Unrelated Business Income
• Income generated from UM activities
conducted on a regular basis that are not
related to exempt mission
• John Creamer (ext. 5088) assisting
• Survey to be sent to divisions
• Complete by July 11, 2008
Certification
• Required of ALL fiscal officers on list
• Dennis Miller recently sent email
• Hope to reduce formal certification to once
a year
• Complete current certification by June 30
• Accounting will mail some reports monthly
for required monthly review
• Direct questions to E Cornford or R Vogan
TRIP
• Contract with Infor terminated due to
several unresolved issues
• Implementation team recently visited FSU
to view PeopleSoft Travel and Expense
module
Year-end
• Closing Schedule
– Review for key dates
• June 20 – Last day to enter and approve FY08
Requisitions
• June 24 – Last day to receive on FY08 PO (less
than $1,000 paid without receiving)
• June 27 – Last day to enter FY08 non-PO
vouchers and FY08 AR/BI invoices
• July 16 – Last date to enter FY08 web JE
(between 7/1 and 7/16, change date to 6/30/08)
Year-end
• FY08 (Old Year) Expense Accruals
– 1st accrual at DeptID level on July 10 for
vouchers entered between July 1 and July 9
– 2nd accrual at Fund level on August 13 for
vouchers entered between July 10 and Aug 8
– Above two accruals rely on entering
invoice dates before July 1, as appropriate
– 3rd accrual in August for higher $ vouchers
entered in FY09 with FY09 invoice dates
Year-end
• Prepaid Expenses
– FY09 (New Year) expenses paid in FY08
(e.g., conference registration fees)
– If expense can wait, enter voucher in FY09.
Otherwise, Accounting will prepare JE to
transfer expense to FY09 if > $5,000 or at
department’s request.
Budget Update
• Change in staff benefit flat rate
• Non-mandatory transfers
• Quarterly Variance Report