Shared Services Project Update
UMSL Fiscal Officers Meeting
St. Louis, Missouri
May 27, 2010
Lawrence W. Westermeyer
Director, Institutional Research
University of Missouri - St. Louis
© 2008 The Curators of the University of Missouri
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Overview

Background

Purpose

Organization

Project Schedule

Campus-Specific Activities

Questions and Answers
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Background
Discussions started January 2009
RFP issued October 2009
Contract awarded April 2010
Project started April 2010
© 2008 The Curators of the University of Missouri
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Purpose
Consolidate similar activities to:
Reduce inefficiencies
Reduce duplicative costs
Improve customer service
Deal with the new economic reality
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Organization
Executive sponsor
Steering committee
Project manager
Location coordinators
Functional coordinators
Data collectors
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Project Schedule
May 6-10 – training
May 10-June 25 – data collection
July 5-9 – internal data validation
July 12-16 - external data validation
July 19-23 – resolve data discrepancies
July 26 – data declared final
August 20 – presentation to executives
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Campus-Specific Activities
May 25 – Finance functional work session
Working on Human Resources and
Information Technology sessions
June 3 – FTE worksheet completion session
Should functional question completion
sessions be scheduled?
Other suggestions
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Campus-Specific Activities
Please send copies of the FTE worksheets
Functional leads will review allocations
Will initiate dialog if necessary
Trying to minimize last-minute crush
Functional leads will analyze answers to
process questions
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Questions and Answers
Hackett web portal
Access issues
FTE worksheet questions
UM data collectors site
Access issues
Content questions
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Questions and Answers
Project web site:
http://www.umsystem.edu/ums/president/sharedservices/
Project email address:
sharedservices@umsystem.edu
© 2008 The Curators of the University of Missouri
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Shared Services Update
Lawrence W. Westermeyer
Director, Institutional Research
University of Missouri - St. Louis
© 2008 The Curators of the University of Missouri
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