AFSCME Unit 7 Technical Employee – Fail Probation Sample Letter
Purpose of a Fail Probation Letter for an AFSCME Unit 7 Technical Employee
To inform the affected AFSCME Unit 7 employee in writing, that they have failed probation.
When complete, print this letter on letterhead. Include all required enclosures.
[Type date]
[Type Name], [Type Empl ID]
[Type Address]
Dear [Type Name]:
This letter is to confirm our conversation on [Type date] that you failed probation as of
[Type date] due to [Type reason].
Employees who have not passed probation are eligible per Article 7 of the Agreement
with AFSCME Bargaining Unit 7 to:


Exercise bumping rights; or
Place name on the University layoff list.
According to our records, you have no bumping rights. To have your name placed on the
University Layoff List you will need to provide:



A copy of this letter to the Layoff List Coordinator
Submit an updated application online
Provide a written request to the Layoff List Coordinator requesting your name be
placed on the Layoff List. You may complete the attached form and fax it to 7267505, mail it to:
UMD Layoff List Coordinator
Department of Human Resources & Equal Opportunity
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812

Or send an e-mail request to dherstad@d.umn.edu
Your name will remain on the layoff list for a period not to exceed two (2) years or three
(3) years outside of the seven (7) county metropolitan areas, from the effective date of
your layoff. If you decide not to exercise your option to bump, there may be implications
to your eligibility for unemployment insurance benefits. Call your local WorkForce
Center if you have questions (see attached Important Resource Information).
You should be aware of some guidelines during your notice period:
 Once you have provided all the relevant documentation, the Layoff List
Coordinator will attempt to contact you with appropriate vacancies. It is in your
best interest to have your name placed on the layoff list as soon as possible, as
while you are in your notification period you have priority over layoff list
candidates who have already been laid off.

You should also look for vacancies on the UMD Job website at
http://www1.umn.edu/ohr/employment/ for which you do not have rights, but for
which you might be qualified and for which you may have an interest.
You also may call Mary L. Cameron at 726-7912, if you have questions about the layoff
process and bumping rights.
I wish to thank you for your contributions to [Type department name] and I wish you
success in your future endeavors.
Sincerely,
[Type your name]
[Type your title]
cc:
Supervisor, Department Head &/or Director, if needed
Employee Benefits
UMD HR&EO (Director, Layoff List Coordinator, Personnel File), 255 DAdB
AFSCME, 106 KSC
IMPORTANT RESOURCE INFORMATION
Employee Assistance Program
The Sand Creek Group, Ltd.
612-625-2820
888-243-5744
eap@umn.edu
www.sandcreekeap.com
To help assess financial matters, career change strategies and emotional or stress-related
difficulties
University of Minnesota Employee Benefits
1-800-756-2363 or 612-624-8647
To discuss continuation of your health benefits and the Layoff Severance Program
UMD Human Resources & Equal Opportunity
Mary L. Cameron, 726-7912
Dislocated Worker Program - is available at Minnesota WorkForce Centers.
Minneapolis, 1200 Plymouth Ave N
Minneapolis, 777 E. Lake Street
612-520-3553
612-821-4008
Duluth WorkForce Center, 402 West 1st Street, Duluth, MN 55802-1516
Telephone and Email: 218-302-8400 or duluth.wfc@state.mn.us
Services include job seeking skills workshops, job referrals, disability services and
unemployment beneifts. For a complete list of offices, visit this website:
http://www.mnworkforcecenter.org
University of Minnesota Layoff List - To be placed on the University of Minnesota Layoff List:
(1) fill out an online application form http://www1.umn.edu/ohr/employment/ , and (2) submit a
written “Request to be placed on the University of Minnesota Layoff List”
Layoff List Coordinator
University of Minnesota Duluth
Department of Human Resources & Equal Opportunity
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812
Request to be placed on the University of Minnesota Layoff List
In order to be placed on the University of Minnesota Layoff List, you must have received
a written notice of layoff (stating your layoff rights and last day of work), have an
updated application submitted online, and request in writing to be placed on the layoff
list.
Completion of this form shall be considered a request to be placed on the University of
Minnesota Layoff List.
SEND the completed form to:
UMD Layoff List Coordinator
Department of Human Resources & Equal Opportunity
255 Darland Administration Building
1049 University Drive
Duluth, MN 55812
OR you may fax the completed form to 218-726-7505
ALTERNATIVELY, you may use e-mail to request placement on the Layoff List
(dherstad@d.umn.edu).
Name (please print) ____________________________________________________
Social Security # ____________________________Empl ID ___________________
Department ___________________________________________________________
Classification _________________________________________________________
Layoff Date __________________________________________________________
Please check which of the following apply:
____Updated application submitted online
____Layoff Notice attached
_____________________
Signature
_____________________
Today’s Date
_____________________
Phone #