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Tom Boegel <tboegel@ccsf.edu>
Pamela Mery <pmery@ccsf.edu>
7/24/2008 5:08:42 PM
Fwd: Trying to put the SP Data File to bed, but questions remain
Let me try without the embedded graphic...
Begin forwarded message:
> From: Tom Boegel <tboegel@ccsf.edu>
> Date: June 6, 2008 12:55:19 PM PDT
> To: Pamela Mery <pmery@ccsf.edu>
> Cc: Wilbur Wu <wwu@ccsf.edu>, MaryLou Leyba <mleyba@ccsf.edu>,
> Garret Wong <gwong@ccsf.edu>, Quyen Lu <qlu@ccsf.edu>
> Subject: Trying to put the SP Data File to bed, but questions remain
>
> The SP Data File reports information on Student Program Awards -> one line per degree & certificate we award.
>
> From what I can tell, the primary mechanism used in entering the
> data that goes into the SP data file is the SHADGMQ form (see
> attached screenshot), managed by R&R. Here's the scoop:
>
> SP01 is the TOP code for the program award. When an appropriate
> value is selected from the "Field of Study Code" (on the right hand
> side of SHADGMQ), then the appropriate value can be selected from
> the corresponding value in STVMAJR. The "Field of Study Code" is
> matched against STVMAJR_CODE, and the six-digit top code is then
> pulled from STVMAJR_CIPC_CODE. When entering values in STVMAJR, the
> values for CIPC_CODE are checked against STVCIPC. The Office of
> Instruction maintains STVMAJR and (I would assume) STVCIPC.
>
> SP02 is a one-letter code for the type of program. This is from the
> "Degree" box also on the right hand side of SHADGMQ. This field is
> validated against STVDEGC (specifically, STVDEGC_CODE). I think R&R
> maintains at least that part of STVDEGC.
>
> SP03 is the date that the program was awarded. I would assume that
> this is saved automatically when a new entry is made via SHADGMQ.
>
> SP04 is the five-digit unique code for the program. This is
> supposed to be the five-digit code we get back from the state when a
> new credit program is approved (e.g., the Computer Science Major
> has unique code 05453). This is stored in STVMAJR under the helpful
> heading "Voice Response Message Number" (STVMAJR_VR_MSG_NO).
>
> There are some alternate values to be used for programs that don't
> require state approval. In the most recent copy of the SP Excel
> spreadsheet I have, it said the following in the COBOL for this:
>
>> IF STVDEGC_LEVEL_THREE = 'S' OR 'A', MOVE '490100' TO STUDENT-PROG>> IDENTIFIER, and MOVE '10973' TO SP-PROG-CO-UNIQUE-CODE. IF
>> STVDEGC_LEVEL_THREE = 'E' OR 'O’, MOVE '99999' to SP-PROG-CO-UNIQUE>> CODE.IF STVDEGC_LEVEL_THREE = 'G' OR 'H'
OR 'I' OR 'J'
>> OR 'K' OR 'P' OR 'Q' OR 'R', MOVE 'YYYYY' to SP-PROG-CO-UNIQUE-CODE.
>
> While this does handle correctly the alternate values to be stored
> for things like noncredit programs and awards that don't have State
> approval, I'm not ready to vouch for it being complete.
>
> I don't think we're doing a good job with STVMAJR. There are a
> *lot* of entries that don't correspond to programs that we have.
> The values that might be getting pulled for SP04 are, in some cases,
> incorrect. I think we need to take a hard look at it.
>
>
>
>
>
> - Tom
> ----------------------------------> Tom Boegel
> tboegel@ccsf.edu
> Interim Dean, Curriculum, Instruction, Tenure Review, and Faculty
> Evaluation
> 415/239-3360
>
- Tom
----------------------------------Tom Boegel
tboegel@ccsf.edu
Interim Dean, Curriculum, Instruction, Tenure Review, and Faculty
Evaluation
Interim Dean, School of Science and Mathematics
415/239-3360