Personnel and Budget Coordinator
Christina Hogan
Academic Coordinator
Susan Holland
Senior Secretary
Jonette Larrew
Director of Undergraduate Studies
Rebecca Harrison
Student Assistants
Candace, Jennifer, Timothy
Administrative
Serve as principle point of administrative
contact and liaison with internal and external
entities
Scheduling
Make recommendations to chair with course
scheduling
Create faculty workload report
Represent chair to Registrar’s office on all
schedule changes
Represent chair to Dean’s office on room
assignments for all classes
Schedule TLC 1204 and 2237
Conduct class sign-ups for fall and spring
semesters with 1st-Year Writing Faculty
Manage Front Office
Answer telephone, greet visitors
Maintain and order office supplies
Collect syllabi, office hours, class rolls, and final
grades to keep on file
Manage copier
Process copying and faxing requests
Record class cancellations and report them to staff
and chair; make sure signs are put up at classrooms
of cancelled classes; send monthly leave report to
Personnel and Budget Coordinator
Maintain departmental calendar, send out reminders
to listserv
Distribute mail and fill out mail authorization forms
Submit work orders to WIC for faculty
Maintain supply of department forms
Keys: distribute, collect, order
Maintain department bulletin boards
Maintain storage room
Maintain film database
Schedule conference room
Process major/minor paperwork
Assign students to advisor
Maintain student database and listserv
Create and manage department listservs
Maintain job candidate materials
Handle affirmative action forms
Supervise Course Evaluation Process
Supervise Personnel and Budget
Coordinator
Advise chair with budget and fiscal
management, and purchasing
recommendations
Serve as Dept. liaison to administrative
offices as needed
Manage curriculum change process
3/4000-level student complaints
Review Dept. outcomes/guidelines for
SACs
Supervise major advising
Coordinate 2 year schedule rotation for
3/4000-level classes
Check copy and work requests, perform
work requested
Sort mail
Answer phone in SA office, cover front
office for short periods
Check water cooler, replace water as
needed
Send FAXes
Check on paper and printing supplies in
Pafford and Humanities on a regular basis
Complete projects for faculty members
(may include grading simple,
straightforward quizzes)
Check on status of supplies in storage
room
Running general errands
Keep bulletin boards updated
Keep counter in mailroom organized and
wiped clean
Clean microwave every afternoon
Clean refrigerator once a week
Make coffee and keep coffeepot clean
Budget
Allocate department resources in
consultation with Director of Undergrad
Studies
Maintain financial records
Reconcile expense accounts
Approve/authorize and monitor expenditures
Manage accounts payable
Prepare budget forms and reports
Approve travel authorizations, expense
statements, and purchase orders
Coordinate payment of invoices
Represent chair to Budget and Services
Personnel
Coordinate payroll and personnel functions
for current and new faculty, staff, graduate
assistants, and student assistants
Verify all time sheets for accuracy
Develop and maintain database of
confidential records
Represent chair to Human Resources
Faculty Recruitment
Create databases and reports with
candidates’ pertinent information
Maintain materials for all candidate pools
Coordinate correspondence to candidates
Process affirmative action forms
Serve as a resource to department search
committees with the recruiting and hiring
procedures
Implement Board of Regents record keeping
requirements for candidate files
Banner
Manage cap overrides, registration permits,
and remove Banner holds
Advisement
Serve as primary advisor to freshmen and
sophomores
Student Records
Maintain student files
Retain processed student forms on file
(substitution of course, honors credit,
independent study, credit by exam, transient
permission)
Maintain plagiarism files
Publications
Assist as editorial/production consultant
Page design and layout for in-house journals,
senior seminar anthologies, Eclectic, The
Lantern, brochures, fliers, posters, and
programs for department events
Editor of Footnotes
Collect and Format Snappy Profiles
Represent department to Publications and
Printing
Prepare certificates for WAC graduates
Update visitation display
Maintain Department Website
Room Reservations
Reserve rooms for meetings, classroom changes, and
events.
Supervise Student Workers
Coordinate day-to-day duties
Prioritize faculty work requests
Book Orders
Receive and process faculty textbook orders
Request desk copies for faculty
Serve as liaison with University Bookstore and
Braves Bookstore
English Exemptions
Proctor exemption exams, prepare exam lists
Prepare credit-by-examination forms
Plan Departmental Events, Meetings, Visits
Assist Directors of FYW, WAC, and Grad Studies
Updated April 04, 2008