Purchasing Services
1601 Maple Street
Carrollton, GA 30118-4230
DATE: March 07, 2013
TO: UWG Community
FROM: Purchasing Services
RE: Contract for Shirt Screen Print & Embroidery
Bid Number# ES-RFQ-55400-272
Purchasing Services is pleased to announce that UWG has successfully awarded a competitive bid for Tee Shirts, Long
Sleeved Tee Shirts, Short Sleeved Polo’s, Long Sleeved Polo’s, 100% Poly/ Dry Fit Polo’s, Twill Button Up Shirts, Oxford
Button Up Shirts, Poplin Button Up Shirts, Cutter & Buck Long & Short Sleeve Shirts, Screen Printing and Embroidery
services.
This contract was effective beginning February 10, 2013 through February 09, 2014, and may be renewed for up to four
(4) additional years.
This bid provides UWG with high quality, economically priced shirts and embroidery services that can be tailored to
specific needs and supplied in a timely manner from a proven local vendor, Ozier’s.
Complete ordering instructions including price list, vendor quote form and UWG restrictions and guidelines may be
accessed on the Purchasing Web page under the Contracts tab at http://www.westga.edu/purchasing/index_14355.php.
Attachments:
1.) Ozier Quote Form
2.) Ozier Price Spreadsheet
Page 1
Purchasing Services
1601 Maple Street
Carrollton, GA 30118-4230
Overview of Award
We would like to thank you in advance for your review of these guidelines and ask that you feel free to contact Lisa Elliott
Little with Purchasing Services (678) 839-6399 should you have any questions regarding this award.
1. Payments for services: Purchasers / Departments / Student Organizations using state funds will need to provide a
Purchase Order to pay for goods, or will be required to provide P-Card to Ozier at time of order. (PCard will not be
charged until order is picked up or delivered). Purchase Order / PCard number must be received by the vendor prior
to processing any order.
2. Please use the attached form for Quote Requests. Quotes must be provided to Purchasing Services with the
submitted Requisition in ePro or with the Credit Card reconciliation paperwork.
3. During the term of the contract, items purchased with state funds or received as samples or in kind promotions
pursuant to this agreement by the University shall be the property of the University, and not any University- paid
individual.
4. Artwork/graphics/embellishment(s) submitted to Ozier or utilized during the term of the contract are the property of
the University of West Georgia and are not to be used for any other purpose than the production of a specific order
placed by the University of West Georgia for University use.
5. Vendor & Person(s) placing order has agreed to review and abide by the University Visual Identity and Licensing
Guidelines (attachment) when creating artwork on behalf of the University as well as when utilizing artwork provided
by the University, therefore your request must comply with those guidelines.
6. When screen printing designs are requested, all set up fees, and design charges are included in the costs quoted on
the attached Price Sheet Attachment.
7. Products or Services ordered via standard delivery or pickup should be complete and received by UWG within 10
business days from date of order or issue of purchase order (if later).
8. Prices listed are fixed for the initial term of the contract, as stated in attached price list, and only be amended in
renewal terms in accordance with the contract.
9.
Bid Prices Attached include ALL Costs associated with this service including: all charges, all shipping (other than rush
overnight delivery), set up fees, and all custom artwork.
10. Custom artwork should be produced within 72 hours of request, and will require approval from University department
ordering shirts as well as University Communications & Marketing. Re-designs, when required, must be completed at
no additional cost. University Communications and Marketing can also provide you with artwork / graphics etc. for
use in conjunction with this award.
Attachments:
1.) Ozier Quote Form
2.) Ozier Price Spreadsheet
Page 2
Purchasing Services
1601 Maple Street
Carrollton, GA 30118-4230
Helpful Information to Include on Purchase Orders for Ozier:
When filling out a purchase order for items to be paid for with state funds, Purchasing Services requests these items be
entered on the PO to minimize the possibility of errors on the order.
This information includes, but is not limited to, the following:
• Department / Student Organization requesting order
• Name and number (phone & fax) of contact person responsible for receiving order and ensuring receipt of items
ordered.
• Agency Contract number #ES-RFQ-55400-272
• Complete Description of items ordered
• Copy of Ozier’s quote
Inclusion of the above mentioned items will help prevent possible misunderstanding of the order and will assist in any
future audit of contract purchases.
Attachments:
1.) Ozier Quote Form
2.) Ozier Price Spreadsheet
Page 3