StudentsACT
Meeting Minutes
Meeting Date: Wed, Feb 26, 2014
Time: 7:00pm – 8:20pm
Type of Meeting: General
Meeting Advisor: Heather Davis
Facilitator: Philip Kwong
Note Taker: Sharon Sunny
Location: ACT 801
Attendees:
Name
Heather Davis
Philip Kwong
Sharon Sunny
Jasmine Brock
Adel Castillo
Tanya Island
Matthew Delashaw
Petina Powers
Mitchel Shows
Yvette Pawnell
Title
Advisor
Chair
Secretary
Member
Member
Member
Member
Member
Member
Member
Location
Denton Campus
Denton Campus
Denton Campus
Denton Campus
Dallas Campus
Houston via Phone
Denton
Denton
Denton
Houston
Present
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Minutes
The meeting was called to order at 7:00pm by Philip. Introductions were made by the
members present. The minutes from the previous meeting on 01/30/2014 were reviewed and
approved [see Wiggio doc].
Agenda Item: Chair Report
Discussion: Addressed the appointment of the Secretary. Stipends are paid to all members of
the committee. They should be received on March 3rd. Mitchel should receive his on the 10th.
Agenda Item: Sub-committees Reports
Discussion:
Research: Heather addressed the arguments on the survey’s Likert scale. Committee
proceeded to take survey to see the issues a couple of members had. The survey had looped
the responses. Heather will correct the looping issue.
Domain name suggestions? –students or pioneers without the “s.”
Tanya: tech.twu.edu.
Philip: denton.twu.edu or dallas.twu.edu.
Access to applications on the survey question 14: “How important are each….?” Put in an “ie.”
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StudentsACT
Meeting Date: 02/26/2014
Specify student email storage space.
Specify the difference between exchange and outlook in regards to storage.
Appendix A in Research Folder[see Wiggio] : Google is cheaper if we upgrade. Support for
AutoCad and PhotoShop. Microsoft does not support these. Security is a hot button topic we
want to address. Research was requested on security from government requests for
information. Concerns were brought up about the Portal password being the same as the
email. Ability to send emails from different Gmail accounts is one of the pros of switching to
Gmail.
Heather will follow up on all the concerns and questions.
Marketing and Design:
Getting a Table at the Housing fair calls for getting cheap marketing items such as stickers
buttons magnets and pens. Some of the suggestions for marketing items were: Mints, Hand
Sanitizers, sunglasses, slap bracelets & heavy duty magnets.
Voted on Salad Shakers (4) Flash drives (4)
Should these items be more about the committee than the campaign?
Discussed further logo ideas and how to make it clear that we are asking for their opinions
Hashtag suggestions: #TWUACT #studentsACT
Looked at an old blogspot from TWU Tech
Operations: Committee has not met.
Strategic Communications: Will be meeting with Student Government
Press release: Lasso is working on the release of the article about SACT.
Agenda Item: Other Business




We’ll wait until press release goes out. We should be collecting information from the
students about the email changing.
When people ask when this will go into effect, answer with around Fall 2015
Representative survey should have a good representation of every demographic.
How long will the survey run? Looking at being taken down at the end of March. Will be
up for about 21 days
Post Meeting Action Items:


Keep an eye out for the hashtag
Think on the kind of information can we divulge to the public?
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StudentsACT
Meeting Date: 02/26/2014
Research: Develop concise comparison table; finalize survey
Marketing & Design: add design to comparison table; edit google site
Operations: book rooms and make other arrangements for events
Strategic Communications: finalized press release; when and how to release survey next
week; develop flyers & emails
Volunteer(s): monitor Facebook & Twitter and #twuinput (Mitchel & Philip)
Next Meeting: Thu, Mar 27, 2014
Time: 7:00p - 8:00p
Location: ACT 801
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