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Center for Student Development
Student Union, Room 134
Phone (940) 898-3626
Risk Management: the process of
advising organizations of the
potential and perceived risks involved
in their activities
Advisors should challenge
students to incorporate risk
assessment into all aspects of the
student organization, especially
during event and travel planning.

Physical – injury, emergencies, death, hazing, sexual assault, alcohol

Emotional – hazing, sexual assault, accessibility, discrimination

Financial – money handling, fundraising, budgets

Reputational –individual students, the organization, and TWU

Facilities – fire safety, crowd control, driving, safety & security

Other potential harm –violating the law or University policy
Alcohol & Illegal Drugs
 Hazing
 Sexual Misconduct
Behavior: on and off campus
 Fire & Safety Issues
Accessibility & Nondiscrimination
 Student Travel
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
The use of illegal drugs is prohibited on
Texas Woman’s University property.
Such use is subject to penalties
including suspension from attendance
or enrollment at TWU.
911 Lifeline Legislation
In Texas, a person under 21 won't be charged by the
police for possessing or consuming alcohol if the
person calls 911 because someone might have
alcohol poisoning.
Applies only if you:
 Are the first person to call for medical assistance
 Remain on the scene until medical assistance arrives
 Cooperate with EMS and law enforcement
Chartered Student
Organizations shall not serve,
sell, or consume alcoholic
beverages at any organization
meeting or function on or off
campus.
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Hazing: any activity expected of
someone joining a group that
humiliates, degrades or risks
emotional and/or physical harm,
regardless of the persons
willingness to participate
A person commits a hazing offense if they:
• engage in hazing
• solicit, encourage, direct, aid, or attempt to aid in hazing
• recklessly permit hazing to occur
• know of the planning of a hazing incident and fail to report
• know that a hazing incident occurred and fail to report
Ask yourself:
1. Is the activity going to contribute to our moral
development?
2.
Can I defend this activity in a court of law?
3.
Would you want staff, parents, or media to view the
event?
4.
Does the activity require illegal or immoral acts?
5.
Is the act mentally, emotionally, or physically
threatening?
6.
Would you film the activity and show it to an employer?
How to Report Hazing:
Contact the Greek Life Coordinator
Caisha Jones
Office of Greek Life
Texas Woman’s University
CJones52@mail.twu.edu
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 Sexual
harassment: unwelcome, sexual or
gender-based verbal, written or physical
conduct
 Sexual
exploitation: a person takes nonconsensual or abusive sexual advantage of
another
 Non-consensual
contact or intercourse
TWU Sexual Misconduct Policy
 Sexual
Assault is a felony under Texas criminal
laws and will not be tolerated at TWU
 Sexual
harassment and sexual assault may be
subject to prosecution and/or disciplinary
action
 Be
a positive bystander. Seek help!
 Plan
events and activities that create an
environment of respect to reduce the risk of
sexual misconduct
 Know
your resources. As an advisor or student
leader, students may seek support from you
Department of Public Safety
Hubbard Hall, Lower Level
940-898-2911
Denton County
Friends of the Family
Outreach: 940-387-5131
24hr Hotline: 800-572-4031
Student Health Services
Hubbard Hall, Lower Level
940-898-3826
TWU Counseling Center
West Jones Hall
940-898-3801
Students may choose to report
anonymously by visiting the Silent
Witness form on the TWU’s DPS website.
 Reveal
 Do
your identity or remain anonymous
not use this to report crimes in progress or to
request immediate emergency services
Resources & Reporting
 Students
may report sex offenses to TWU DPS
regardless of where the incident occurred
 The
university provides options for students
needing to change academic and/or living
situations after an alleged sexual assault
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Remind students
that they always
represent:
o Themselves
o Their organization
o Texas Woman’s
University
 Be
fully acquainted with TWU regulations
 Respect
the rights and property of others in the
community
 Know
that their conduct reflects not only upon
themselves but also upon their advisor, the
university and community members
 Help
maintain a safe environment by reporting
suspicious/inappropriate/dangerous behavior
When planning student
organization events or travel, take
precautions against potentially
damaging behavior.
Have clear expectations of org members written and
signed before travel.
Students often wear Greek letters, student org t-shirts, or
TWU insignias. Remember that their behavior (good or
bad) is directly linked back to the org and university.
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Texas law and TWU Policy
prohibit the possession or use of
firearms, illegal knife, dangerous
weapons, explosives, and/or
dangerous chemicals on campus

Make sure the venue can handle expected attendance

Keep all entrances and exits unobstructed

Do not obstruct/tamper with smoke detectors or sprinkler
systems

Do not overload electrical circuits…always use surge
protectors

Never ignore a fire alarm, even if you think it is “just a drill”

If you suspect anyone may have any illegal weapons on
campus, report it immediately to DPS or call 911
Always plan out security
needs in advance.
Consider the following:
• Number of attendees
• Potential controversy
(political, religious, etc.)
• Prominence of
speakers/entertainers
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Student organizations are open to
all TWU students regardless of
race, creed, disability, sexual
orientation, age, and/or sex
(National sororities and fraternities are exempt from gender discrimination)

Use locations where people with disabilities can
participate without assistance, or with minimal help

Evaluate bathrooms, parking options, and signs

Offer materials in alternative formats (Braille, closed
caption, online, large print)

Ask about format or interpretation needs in event
registration

Make modifications to physical environments as
needed, such as rearranging furniture
https://www.health.ny.gov/publications/0956/
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Student Travel: any
off-campus travel
planned or sponsored
by student
organizations or its
members as part of
the organization’s
activities
An authorized university
representative (or advisor) is
required to be present at any
activity involving travel or large
events (involving 100+ people)
The following forms are available as a travel resource under
the CSD’s Risk Management tab to be utilized as necessary:
o Student Commitment Contract
o Student Travel Checklist
o Liability Contract
o Student General Travel Contract
o Student Conference Travel Contract
o Advisor Travel Exemption Form
The forms should be kept and filed by the student
organization’s advisor.

Student Travel Checklist - assists with the planning process
and keeps all required information in one place. This is the
best tool to communicate all of the travel information
between advisors and students.

Student Commitment Contract - for use at the beginning of
your travel planning process to ensure that all students are
aware of their commitment to travel
All forms are under the CSD’s Risk Management tab

Liability Contract - used for any off-campus trip/activity in
conjunction with all other applicable forms
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Emergency Contact Form – Filled out prior to travel
departure by all participating students. It is suggested that
you keep a copy of the Emergency Contact Form both with
the traveling group and a university representative on
campus.
All forms are under the CSD’s Risk Management tab

Student General Travel Contract - behavior contract for
general travel (Helping Hands, service events, special
speakers, etc.)

Student Conference Travel Contract - behavior contract for
conferences. Includes stipulation to attend all aspects of
the conference, including pre-conference, on-site, and post
conference meetings, as well as any post conference
evaluations
All forms are under the CSD’s Risk Management tab

Advisor Travel Exemption Form - petition form for students
wishing to travel without their advisor, especially when
driving University vans. Primarily used for university funded
events and travel.
All forms are under the CSD’s Risk Management tab
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If you are a Student Organization Advisor,
you are to confirm your completion of the
online risk management training. Please
complete and submit the Advisor Risk
Management Completion form.
The form is available online through the Risk
Management page on the Center for Student
Development website.
Thank you for your completion of the online
risk management training!
Each advisor is required to complete the
Online Risk Management Training annually.
Any questions? Please contact:
Caisha Jones
Coordinator of Greek Life
cjones52@twu.edu
Garrett Isom
Coordinator of Leadership Development
gisom@twu.edu
Partially adapted from PaperClip Communications: Risk Management for Student Organizations and University of Texas, University of Texas
Arlington, and University of Texas Dallas risk management presentations