School of Social Sciences
APPLICATION FOR STUDENT TRAVEL FUNDS
DEADLINE: JANUARY 30, 2014
Students, graduate or undergraduate, interested in applying for travel funds from the School of Social
Sciences should fill out the Application for Student Travel Form. The completed form should be submitted
to the appropriate Faculty Sponsor*. Upon review, the Faculty Sponsor should sign the form and submit it
to the School office.
There is a Faculty Travel Committee consisting of three people elected on an annual basis who review
applications to determine who will be awarded travel money. Based on criteria outlined below, the
committee makes its recommendation to the Dean, who makes the final decision on disbursements. Once
the decision has been made, the Dean’s Assistant will contact the awardees outlining their awarded
amounts. Travel fund recipients submit their claims to the Dean’s Assistant to be processed. After the
claim is completed and the required receipts attached, it is signed by the administrative manager, returned
to the dean’s assistant for copying and record keeping, and then sent to Customer Service for the
processing to be completed.
The budget for the travel awards may vary each year and come from a variety of sources.
Application Criterion
I.
You must be a currently matriculating student at Sonoma State University.
II.
Travel must take place between January 13, 2014 and May 9, 2014
III.
Purpose of Funding Request
Applications are evaluated using a point system:
A. Participate in travel or activity as part of SSU course or thesis research. (4 points)
B. Present a formally prepared scholarly paper, invited address or creative work. (4 points)
C. Organize a session or panel, or serve as chairperson or discussant in a symposium. (3 points)
D. Present in a workshop or institute. (3 points)
E. Participate in a workshop or institute for purposes of professional training. (2 points)
F. Serve on an executive committee of a conference organization. (2 points)
G. Attend conference for purposes of staying current in the field. (1 point)
H. Attend an organizational meeting of a professional association as official representative of
SSU. (1 point)
.
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School of Social Sciences
APPLICATION FOR STUDENT TRAVEL FUNDS
DEADLINE: JANUARY 30, 2014
IV.
Allocation of Funds
Funds are limited. The committee shall have the discretion to allocate funds in such a way as to
allow a larger number of candidates to receive some level of funding.
V.
The Travel Committee
A committee consisting of three full time tenured and/or tenure track faculty members from the
School of Social Sciences will review requests for travel money and recommend which candidates
shall receive funds and how much each candidate shall receive.
VI.
Applying for Travel Funds
Application Deadline: January 30, 2014
Requests for travel, with supporting documents, shall be approved by the sponsoring faculty and
submitted to the School Office no later than January 31, 2014.
There is no entitlement to allocated funds if a trip is cancelled. The allocated funds go back to
the School for redistribution.
VII.
Travel Reimbursement Claims
Students must adhere to all University travel policies
http://www.sonoma.edu/seawolfservices/travel/csu-travel-policy.html
1) Travel authorization form must be submitted prior to travel.
http://www.sonoma.edu/seawolfservices/forms/travel_authorization_form_2013.xlsx
2) Travel expenses cannot be reimbursed to individuals prior to the trip--even if hotels, airfare, etc.
have been booked and charged to a credit card.
Questions should be directed to your Faculty Sponsor.
*For purposes of travel funds, the Faculty Sponsor is the member of the faculty most directly associated
with the purpose for which the funds are being requested.
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