Minutes
Information Technology Policy Committee
September 29, 2006
Present:
David Yee, Mamie How, Joe Jah, Adam Clay, Peter Goldstein, Bill Beaver, Tim
Ryan, , Denton Crews, Pam Mery, Richard Middaugh, Don Griffin, Ophelia
Clark, Shawn Yee
Call to Order – David Yee 11:30
1.
Minutes April 12th, 2006 Minutes – unanimously approved
Old Business
2. Wide Distribution Email – follow up and put notification in City Currents as to
procedure for posting wide distribution emails. Requests for wide distribution can
be made to Deans on the OPS list.
3. Meeting time—to accommodate schedules meeting time is being shifted
half and hour to start at Noon instead of 11:30 a.m.
4. Laptop and Portable Storage Device Security Policy -- extensive
discussion on wording of policy. Unanimously endorsed sending out email
to campus including the information –
Laptop and Portable Storage Device Security
The placement of personal information pertaining to CCSF Faculty, Staff and
Students on portable storage or portable computing devices is prohibited.
Personal information as defined by California Senate Bill 1386 consists of an
individual’s first name or first intial and last name in combination with any
one or more of the following data elements:
(1) Social security number.
(2) Driver’s license number or California Identification Card number.
(3) Account number, credit card or debit card number, in combination with
any required security code, access code, or password that would permit
access to an individual’s financial account.
Additional information will soon be forthcoming from ITPC; Laptop and Portable
Storage Device Security policy will be on the October 27th agenda.
5. Banner 7.3 Conversion Update – Friday Oct. 6- 9th will be down and
back up at 1:00 p.m. – the timeline will allow for restoration from backup
if needed.
6. Data Drive Disposal Policy- unanimously approved
Data Drive Disposal Policy
All data storage drives contained in electronic waste will be physically removed
or reformatted in such a way as to remove all information including files, folders
and applications. The removed drives will be re-used within CCSF if possible or
destroyed in accordance with industry standards.
7. Offsite Data Storage – selection has been made of organization called
Iron Mountain for off site backup data storage. This operation will store
backups but not host operations should there be a catastrophic event.
Peter brought up that we may want to consider a storage location more
remote than north Sacramento, perhaps Nevada.
8. Banner and Web4 Report from Technology Survey- Pam Mery
summarized the findings as follows.
 People feel a need for more information on upcoming upgrades; ITS is
putting together additional information on upcoming banner 7.3
conversion by district wide email and information in City Currents.
 We need to do more in terms of training users, are also interested in
knowing what is possible with banner.
 Suggested that the Technology Survey- banner portion might done
more often than every 4 years.
9. CCSF Website Redesign – Denton reported that an analysis by
Montgomery Professional Consultants has indicated a need to re-design
the website to increase the navigability of and unify the content/design.
10. Area Reports
a) Director- Tim Ryan acting-- overall no significant problems since last
meeting.
 There was a Web4 slowdown, which was resolved by restarting
server.

EPOS, the vendor that handles credit card payments there was
a problem with posting credit card transactions this caused
student to be unable to post credit card transactions for 3 days.
Fix was put into production over the weekend with Franks
Morales help.

Student Health Center opened. ITS setup phones, computers,
and electronic door card key to maintain privacy and security of
confidential records. There was discussion on whether card key
could be expanded campus wide in the future.

No significant update from ITS regarding Wellness Center slated
to be opened fall 07

JAD – ITS is assisting the relocation to De Avila school in
regards to networking, phones and desktop moves.
b) Education Technology Office – Mamie How reported
 Online class recruitment for courses next spring to be offered in
Fall 07—enrollment and course offerings are expanding.



New, more friendly WebCT version 6 is coming – we need to
purchase new hardware and install in early Spring 07. We will
start transitioning to the new version 6 in late spring 07.
Looking at open source software – Moodle as an altenative to
WebCT, there are concerns with lack of vendor support. A few
Tech enhanced courses are piloting Moodle.
Mamie reported that there is a lot of interest in LCD projectors.
There was a lot of discussion over lack of support for projectors.
David Yee brought up a problem with an LCD projector
mounted on a high ceiling. Peter suggested that projectors be
located or relocated to accessible areas. Mamie will help
identify support from either a maintenance vendor or college
personnel who will need training. This will be calendared for the
October 27th agenda.
c) Networking —Tim Ryan
 An RFP has gone out for proposals to replace the Ethernet
switching structure - the switches are approaching 7 years age.
Industry standard is 5 – 6 years. It is anticipated the switch
rollout will take 4 months.

Cell phone support is ongoing

Currently Wi-Fi access is available at DTN, Evans, Southeast,
and Ocean, exact information is available at
www.ccsf.edu/wlan. Some student support is being provided.
The AS student rep., Adam Clay, suggested AS might be
interested in piloting a student help desk project.
Meeting adjourned 1:22 p.m.
Next Meeting:
Oct 27
Noon
Future Meetings:
Nov 17
Dec 1