SAN FRANCISCO COMMUNITY COLLEGE DISTRICT
BOARD POLICY MANUAL
Title:
TRAVEL BY BOARD MEMBERS [1.34]
CONFERENCES AND CONVENTIONS,
PROFESSIONAL MEETINGS, ATTENNDANCE AND
REIMBURSEMENT[3.27]REIMBURSEMENT FOR
TRAVEL EXPENSES[4.04]
Number:
BP 1.34 3.27 4.04 2.19
Legal Authority:
Education Code Section 87032
Page:
1 of 2
Members of the Board of Trustees and employees are authorized to travel to attend
conferences, meetings, and other activities outside the boundaries of the district that are
appropriate to the functions of the District provided such attendance is authorized in
advance. Travel by Board Members, the Chancellor, out of state, and international travel
require advance approval by the Board of Trustees. The Chancellor is delegated the
responsibility to approve travel normally requiring advance Board approval if the
Chancellor determines that the trip is imperative and could not have been anticipated
sufficiently in advance for regular board meeting approval. The Chancellor is delegated
the authority to approve, or delegate the approval, of all other travel. All travel must be
ratified by the Board of Trustees prior to any reimbursement of expenses.
Actual and necessary authorized, documented expenses may be reimbursed, but will not
exceed the per diem rates for lodging, meals, and incidentals established for the current
year by the U.S. General Services Administration for the area visited with the following
exception: The lowest documented discounted conference rate for the hotel(s) selected by
a conference sponsor may be used as the per diem lodging reimbursement rate rather
than the GSA federal rate.
The Chancellor shall establish regulations and administrative procedures regarding travel.
The procedures shall include the documentation of the value of the travel to the district.
Members of the Board of Trustees shall have travel expenses paid by the District whenever
they travel as representatives of the Board and perform services directed by the Board.
Payment of expenses is subject to appropriate expense limitations and reimbursement
requirements. The Chancellor shall adopt administrative regulations concerning Board member
travel which shall include conditions on air travel at verifiable economical rates, rental vehicles
of a size that reflects the actual needs of the travel, and lodging at reasonable room rates. The
regulations shall prohibit reimbursement for tips, entertainment, personal telephone calls, movie
rentals, transportation to or from places of entertainment and similar facilities, conferencearranged leisure tours or personal side trip expenses, the cost of alcoholic beverages,
haircare, shoeshines, and traffic or parking citations. Travel outside the State of California on
District business requires the approval of the Board of Trustees.[1.34]
Approved by District Board of Trustees:
This policy replaces policies 1.34, 3.27 and
4.04
Authenticated
by Chancellor:
Date: 10/25/2012
Date: 10/25/12
Date: 12/20/14
Draft Version C
SAN FRANCISCO COMMUNITY COLLEGE DISTRICT
BOARD POLICY MANUAL
Title:
TRAVEL BY BOARD MEMBERS [1.34]
CONFERENCES AND CONVENTIONS,
PROFESSIONAL MEETINGS, ATTENNDANCE AND
REIMBURSEMENT[3.27]REIMBURSEMENT FOR
TRAVEL EXPENSES[4.04]
Number:
BP 1.34 3.27 4.04 2.19
Legal Authority:
Education Code Section 87032
Page:
2 of 2
Upon the approval of the Chancellor, any employee may be designated to attend conferences,
conventions and/or professional meetings subject to the availability of funds for such activities.
Employees shall be reimbursed according to District travel guidelines established by the District
business office and consistent with applicable laws for actual and necessary expenses incurred.
[3.27]
Refer to Section 3.27. [4.04]
Approved by District Board of Trustees:
This policy replaces policies 1.34, 3.27 and
4.04
Authenticated
by Chancellor:
Date: 10/25/2012
Date: 10/25/12
Date: 12/20/14
Draft Version C