The Faculty Development Fund
For Academic Excellence
September, 2009
Purpose:
The Faculty Development Fund for Academic Excellence shall provide
the faculty of UT Permian Basin with the means to expand their knowledge, hone their
skills, regain and maintain a fresh perspective of and enliven their enthusiasm for their
respective discipline, innovate, broaden peer recognition and infuse a new zest into their
teaching.
Uses:
Some of the options for the use of the Faculty Development Fund for
Academic Excellence include grants for research, conference fees and travel expenses,
speaker fees and honorariums, equipment, publication of papers, creating instructional
material and exchanges with other institutions, including international institutions.
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Aid in the publication of books and similar works is submitted to the faculty
member’s dean following the publication subvention guidelines recommended
the Faculty Instructional Development Committee which follow;
Grants that for instructional improvement will be submitted to the faculty
member’s dean who forward it and a recommendation to Faculty Instructional
Development Committee;
All other proposals will go the faculty member’s dean who will forward the
proposal and a recommendation directly to the Provost. All other requests will be
made in the form of a short proposal submitted to the applicant’s dean. The
proposal must address:
1.
2.
3.
4.
5.
The amount of the grant requested
Itemized list of planned expenditures with the grant
A description of how the recipient will use the grant to further academic
excellence.
A signed agreement to the conditions of the grant
Subvention requests will provide additional information as outlined in the
subvention guidelines.
The dean will make a recommendation the Faculty Instructional Development
Committee and Provost and Vice President for Academic Affairs on the awarding of a
grant. The dean’s recommendation will include the dean’s assurance that (1) the
proposed grant activities are in keeping with the college/school’s expectations for the
faculty member’s professional activities and (2) the grant will support activities not
normally available through the college or school’s budgets. Subvention and Instructional
Development proposals will be forwarded to the Instructional Development Committee
for its recommendations to the Provost. The Provost and Vice President for Academic
Affairs will make the final decision on the award of the grant based on how well the
proposed activities or purchase meets the purpose of the Faculty Development Fund for
Academic Excellence, University priorities, the potential benefit to the faculty member’s
professional growth and the availability of adequate funding.
In considering awards, the Provost, deans, and Committee will give preference to
proposals that lead to increased external grant funding or which show greatest potential
for expanding enrollment growth or program quality. Recipients of earlier awards from
the Faculty Development Fund for Academic Excellence must have a final report from
that grant on file in the Provost’s Office to receive a new grant in this competition.
Conditions of the Grant:
Each recipient of a Faculty Development Fund for
Academic Excellence grant must agree to:
1.
Submit to the Provost and Vice President for Academic Affairs within
three months after completing the Grant a written report addressed to “the
Donor” with the following information:
a.
b.
c.
d.
The amount of the Grant;
An itemized list of the expenses with the Grant;
A description of how the recipient used the Grant to further
academic excellence; and
A description of how the experience has influenced the quality and
method of the recipient’s research and teaching.
For Full Consideration a Proposal for 2009-2010 Should be Submitted To
Your Dean by October 2, 2009
Publication Subvention
What it is: A fund to defray costs directly associated with the publication of scholarly
works in print already accepted by an editor or publisher. An award of up to $3,000.00
per project may be possible.
What it is not: The fund is not to be used for research, travel, advertising or other
activities that are part of creating the book or article or promotion of the publication. It is
also not for textbooks, optional reprints or translations.
Who is eligible: All teaching personnel, including tenured, non-tenured, lecturers and
adjuncts. Applicants who are not on a tenure-track or are part-time instructors must
have an employment record that shows a continuing association with UTPB in an
instructional capacity. If there are multiple authors, UTPB’s funding will be proportional to
the involvement of the applicant.
Procedure:
1. There will be an application form that must be filled out and accompany
supporting information. The application should be submitted to the faculty
member’s dean who will forward it with a recommendation to the Faculty
Instructional Development Committee.
2. Preference will be given to tenure track faculty first, then tenured faculty and
next, lecturers and adjuncts who have an employment record that shows a
continuing association with UTPB in an instructional capacity.
3. Applicant must have a letter in hand acknowledging receipt of the manuscript and
acceptance for publication, which must be turned in with the application form.
4. Publication should be within applicant’s discipline or academic area of expertise.
5. Application should include a 1-page description of the publication, including the
work’s topic, nature, contribution to the discipline, and length. The description
should be readily comprehensible to the generally educated reader.
6. Application should include a full and specific description of how the grant in aid of
publishing would be used, with a breakdown of prepublication costs as
applicable.
7. Grants should be directed toward meeting some of the author’s out of pocket
expense such as, permissions and reproduction of visual materials.
8. Specifically excluded are: editorial assistance, indexing, manuscript proofing and
translating.
9. If the contract with the publisher does not enumerate the eligible expenses for
which a subvention is sought, the applicant must secure a letter from the
publisher requesting support and indicating the specific expenses to be defrayed.
10. Applications will be reviewed by the applicant’s dean who make a
recommendation the Committee and the Provost.
11. Applicants not recommended by the Committee will receive a letter from the
committee with an explanation. Applicants not funded may reapply at the next
review.
12. Author must indicate if he or she is applying for subvention grants from another
source.
13. Recipients should include acknowledgement of publication assistance in the
published work and donate a copy to The University of Texas of the Permian
Basin Conrad Dunagan Library.
This form must be filled out and attached to information required for application of
Subvention Funds for Publication
1.)
NAME___________________________________________________________
_
2.)
RANK___________________________________________________________
_
3.)
DISCIPLINE______________________________________________________
_
4.)
TENURED
YES
NO
5.)
TITLE OF PUBLICATION___________________________________________
______________________________________________________________________
6.)
Attach a copy of the letter acknowledging receipt of your manuscript and
acceptance for publication from the publisher.
7.)
Are you applying for subvention grants from another source(s)? This is
encouraged, especially when UTPB funds will not cover the total costs. If so, please list
them below:
1._________________________________________________
2._________________________________________________
8.)
Attach a one-page description of the publication.
9.)
Attach a full and specific description of how the grant in aid of publishing would
be used, with a breakdown of prepublication costs as applicable.
Faculty Instructional Development Funds
Faculty Instructional Development Funds are specifically targeted toward
interested faculty seeking funding for the following:
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General and specific training in pedagogical techniques;
Individual training/development with provisions for sharing experiences
and insight with other faculty.
The funds are not for travel or presentation of papers at a conference unless the
issue of teaching and learning new ways of presenting material to students is the
topic of the event. It is requested that eight (8) copies of the proposal be
prepared and sent directly to each committee member as listed in the University
Committee Assignments listing which is distributed to all faculty. The following
provides the procedure for evaluation of proposals received by the Faculty
Instructional Development Committee:
1. Proposal is discussed with the discipline Coordinator (if appropriate),
Department Chair, and Dean. This may be informal and prior to written
proposal development.
2. The formal written proposal is submitted through the Department Chair
and Dean (College) or Dean (School) who should consider consistency
with College/School development plans.
3. Written recommendation from the Department Chair and Dean to the
authors should accompany proposal.
4. Proposal is forwarded to the Chair of the Faculty/Instructional
Development Committee. This action should be taken when requested by
the authors regardless of the College or School recommendation, but not
without the written recommendation of the Dean, Department Chair and
Coordinator (if appropriate).
5. Proposal is considered by the Faculty/Instructional Development
Committee. It should be expected that the committee will work on a
rotating review period adjusted to provide timely response even if funding
is delayed by resource constraints. Whenever new funds become
available, the faculty will be notified of new deadlines for consideration for
grants.
6. Committee will check with the Institutional Advancement Office, Student
Affairs, and other offices as may be appropriate to identify funding sources
and avoid duplication.
7. Committee will provide a written recommendation to the Provost and
Academic Vice President, with copies to the Department Chair, Dean, and
proposal authors. The objective is to assure an open process which
allows for modification, negotiations, and shared funding possibilities.
8. Decision by the Provost and Academic Vice President is communicated
with comments to the committee. Coordinators, Department Chairs,
Deans, and authors/sponsors of the proposal will be notified by the
Committee Chair.
At all stages the emphasis should be on encouraging as many good proposals as
possible and seeking alternate/subsequent funding options where possible.
It must be expected that the process will take some time and could be expedited
only in limited ways with the cooperation of individuals. Rarely would an
individual sense of urgency justify circumventing the process and compromising
the collective respect for an effort to be open and fair to all faculty.
Criteria for Proposal Evaluation
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Should contain complete proposal information. Additional information may
be requested at any stage to improve the evaluation process. Should fit
with Department/College or School and University planning for
development.
Should be broad based to benefit multiple constituencies such as
students, faculty, and community.
Should be highly likely that the proposed activities can and will be
completed as described and in a timely fashion.
Should have the potential for extension of the activities to other
individuals, programs, and proposals. Systematic rather than haphazard
development is more desirable.
Alternate Recommendations Out of Committee
Fully fund as quickly as possible. Identified as a top priority activity.
Seek alternate or supplemental funding. Worthy proposal, but second tier
priority.
Proposal should be revised and potentially resubmitted. Recommendation and
comments to be forwarded to authors.
Activity proposed should be directed to another committee or funding source.
Specific appropriate group should be named if possible.
Post-Approval Activities
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Complete activities as proposed.
File report including proposed evaluation measures with committee.