UCUAADA
Meeting Minutes
Monday, October 23, 2006
Officers:
Sherry Spokas, Convener
Amanda Jones, Secretary
Anne Hoehn, Program Chair
Lisa Violand, Member at Large
Denise Gabrelski, Web Master
Aaron Price, Awards & Recognition Chair
Next meeting: Monday, November 13, 2006, 12:00pm-1:30pm, 400B TUC
I.
Announcements
A. The Executive Board is looking for topic suggestions to be covered in
future UCUAADA meetings. If you have a suggestion please forward to
Amanda Jones, UCUAADA Secretary. Suggestions turned in at the
meeting:
1. I really liked the “majors update” meeting we had in Spring 2005—
could we do that again? Very valuable!
2. Transfer/Transition Students
3. Evening Students
4. College advising best practices “How do they do advising in…?”
5. Using instant messaging and email
6. UCUAADA bake-off
7. Pot-luck
8. How to promote advising “To a New Level” at UC
9. Emotional Intelligence
10. Admissions processing (what’s new? how does it work?)
11. Current and future changes in Human Resources/Employees
university wide
12. Transitioning between UC colleges (deadlines, requirements, etc.)
13. Connections with the Career Development Center
B. The next UCUAADA meeting will be held on Monday, November 13. The
December meeting will be the annual Holiday Luncheon which has been
tentatively scheduled for December 11. More details will follow in the
November meeting.
C. The dates for future UCUAADA meetings are as follows:
January 8
February 12
March 12
April 9
May 14
D. President Zimpher was unable to attend the meeting due to a family
emergency, but we will attempt to reschedule for a future meeting.
II.
Presentations
A. Exemplary Practice Nominations, Ned Donnelly
NACADA has called for submissions/nominations for a Monograph series
that will highlight best practices in working with specialized student
III.
populations. Multiple submissions from a single institution are welcome
and the deadline for submissions is October 30.
B. Advisor Toolbox Meeting, Ned Donnelly
An Advisor Toolbox Meeting was held in 400B TUC following UCUAADA
on October 23. Thought in the development stages, 10 UniverSIS
functions have been identified for transition to a web-based
environment. Both Faculty and professional advisors are invited to join
the conversation.
C. NACADA Conference Experience, Tara Stopfel
The Center for Exploratory Studies presented on “Comprehensive
Exploratory Advising to Increase Student Satisfaction”. Student using
CES over the last two years were retained at 84% compared to 70% in
the college of Arts & Sciences. Quality of instruction and academic
advising top student concerns as CES rates a 91% approval in overall
student satisfaction last year. National trends in student advising
include a push toward requiring major declaration either during or just
after year one, which has been reinforced with state legislation. Of the
33,000 students at UC there were 20,000 changes in academic area
processed, bearing in mind that several of these changes will have been
Pre-Nursing to Nursing and other similar programmatic progressions. As
of 06S there were 75 undeclared or exploratory Juniors at UC and 65
Seniors. At 90 credit hours students are blocked from registration if
they are still undeclared or exploratory and must meet with a CES
advisor to have the block lifted. Tara encouraged UCUAADA members to
start thinking now about programs for presentation at next year’s
Baltimore conference. Attendance at this year’s conference was
between 2,000 and 3,000 with over 200 sessions to choose from.
College Updates & Considerations
A. Wendy Lambing
Degree Progress Audits are leaving the Registrar’s office and moving to
Linda Arnest in the Office of Admissions. Student Records will now
begin investigating document imaging in an effort to reduce paper
clutter. The project will be done with an Enrollment Management focus
and is still in the very early planning stages.
B. Gail Fredensborg
First Year students must be approved by an advisor for registration in
the Student Term screen on UniverSIS before they can register for
classes in those colleges with mandatory first-year advising. If a
student attempts to register without this approval they will receive a
message on OneStop referring them to their college office.
C. Gail Stocker
Students needing to schedule appointments for the Math and Foreign
Language Placement tests should call Virginia Barnett after 1:00pm at
556-9791. A maximum of four students can be scheduled at any one
time.
D. Ned Donnelly
UC has a license to use the ACT AIM database which provides users with
some of the statistical data provided by students when taking their ACT.
Additionally, “AdvisorTrac” has not been forgotten and a team is looking
into ways in which the online advising appointment scheduling can be
interfaced with Outlook.
E. Jean Gary
CECH Student Services department has moved to Edwards I and the rest
of the college is scheduled to move by late December. Only the Criminal
Justice and Health Promotions departments will remain in Dyer Hall.
The Teacher’s College renovation project is expected to last four years.
F. Mike Rosenberg
CAHS is tweaking several of their curricula. Students interested in CAHS
program can request an advising appointment via the web. Additionally,
the Assistant Director position in CAHS has been posted and is moving
forward.
G. Kim McGinnis-Hemphill
Students interested in the College of Business should meet with Kim
McGinnis-Hemphill or Allison Harmon to discuss the curriculum. The
Business minor has been reinstated and any interested students should
contact Yogi Snow.