OUTLOOK 2010
Improving Communications in
Anglia Ruskin University
The Formal Bit!
 Anglia Ruskin University – Email Policy
http://web.anglia.ac.uk/anet/isms/standards/email/index.phtml
Please be aware that Email Archiving will be increased from 2 months to 6 months
in the very near future
 Anglia Ruskin University – Best Practice Tips & Guidelines
http://web.anglia.ac.uk/anet/isms/staff/needhelp/email/
Course Resources: www.anglia.ac.uk/exchange2010
Please make sure you have read and understood both documents
If you are unsure about anything, please speak with your Direct Line Manager
What’s NEW
The Highlights

Ribbon – designed to help you quickly find the commands that you need to
complete a task.

More room to manage your account.

See more of your messages.

Process and file your messages faster.

Reduce the Noise in your Inbox.

Work smarter and more efficiently with messages.

The Big Picture – Calendar Functionality.

Work with all your Outlook Accounts.

Stay on top of your Tasks.
What does it look like?
Home Tab
Ribbon
Calendar
Navigation Panel
Appointments
Reading Panel
To Do Bar
Folders
It looks so DIFFERENT!
The Ribbon
Home Tab
 The Ribbon is designed to help you quickly find the commands that you need to
complete required tasks.
 The Quick Steps menu has been created to replace some of the basic Macro
commands. You are also able to create your own quick steps for functions which you
regularly use, e.g. email your manager all the time, set up a quick step. One click and it
will open a new email message with your manager’s email address already entered.
How much time will this save you on a daily basis?
What does it look like?
File Tab
 Many settings which are not directly related to creating and managing Outlook
items, such as print commands and account management, are now available in the
Outlook Backstage View.
 Click FILE to manage your accounts, set up rules, create automatic replies and
other ‘behind the scenes’ options.
What does it look like?
Folder Tab
Evault and Archiving
Work Smarter
Mail Tips
 Automatic tips
 Helps you avoid common
but potentially costly or
embarrassing mistakes
 Alerts are triggered by
actions including Reply
All to large recipients
lists, sending sensitive
information to external
email address and
sending message to
someone who is out of
the office
What am I looking at?
 You are now able to insert more items into the
body of an email. Screenshot functionality is
NEW and a great tool to copy exactly what you
are looking at.
 Did you forget to type in the subject bar?
 It is now easier to delete contacts from
the Auto-Complete List. An X appears,
simply click it and the address is
removed from your auto listing.
Let’s try some practical
activities
to experience some of the
New Features and
Benefits
Please delete any emails, calendar
appointments, filters etc you have
produced during the session. Thank you
Any Questions?