Microsoft Office
Communicator
A General Introduction
OCS Components
•
Getting Started
•
Contacts
•
Presence
•
Instant Messaging
•
Further Outlook Integration
•
Video/Audio & Desktop Sharing
•
Web Access
OCS Components
Accessing OCS from the desktop:
•
Login with your standard ARU
credentials
•
Requires OCS ‘client’ installed
•
(Web access addressed later)
OCS Components
Getting Started
Contacts are the core of the OCS
system
All further actions require interaction with
your contacts
OCS Components
Contacts
This screen will be displayed on startup
by default.
OCS Components
Contacts –
Adding & Selecting
You can locate contacts matching
search criteria entered in the
Search Box
Results are displayed below the Search
Box
OCS Components
Contacts - Adding
Select Contact and Add to a
Specific Contact Group
Only add contacts with whom you
will interact regularly
OCS Components
Contacts - Adding
1. Type in (part) name in search
box
2. Highlight contact
3. Right-click on highlighted
contact to choose interaction
form
1
2
3
OCS Components
Contacts - Selecting
Select Individual Contact, Group
Contact or Multiple Contacts
(CTRL key) then initiate contact
action with Right-click.
OCS Components
Contacts - Selecting
The simplest way to Start an
Instant Messaging session is to
select the Contact(s) and ‘Rightclick’ to invoke IM
OCS Components
Instant Messaging
Or start a Meeting and then Invite
Contact(s) to Join
OCS Components
Instant Messaging
And then commence conversation
by typing in the text box
OCS Components
Instant Messaging
Each Response and Respondent
is recorded and time-stamped
OCS Components
Instant Messaging
A log of your IM sessions can be held
within a standard Outlook folder
Conversation History …………….
OCS Components
Instant Messaging
……. and keeps logs
……Requires option setting by User
[There is no systematic message
archiving]
OCS Components
Instant Messaging
……. and keeps logs
Presence is the basis for:
• Successful use of OCS
• Productivity improvement
It lets contacts know the availability and
location of Contacts
OCS presents overview at Startup
OCS Components
Presence
Setting Presence Status notifies your
contacts of your availability
There are a number of ‘Standard’ Status
settings
OCS Components
Presence
Can be set Manually
OCS Components
Presence Status will
also use info. from
Outlook calendar to set
presence status
Hover over a contact to display
additional information
In this case, an Out of Office Message
from Outlook
OCS Components
Presence Status will
display messages from
Outlook
OCS also integrates with Outlook email
In this example, presence information
icon shows
- Author ‘Busy’
- Recipient ‘Available’
OCS Components
Further Integration with
Outlook
Launch the OCS command menu by
selecting (right-click) a contact in an
email message ……
OCS Components
Further Integration with
Outlook
The OCS client is held in a window
within Outlook
All OCS functions are supported
OCS Components
Further Integration with
Outlook
By selecting the webcam during an IM
session, A Videoconference session will
start. All other active OCS sessions (e.g.
IM, Presence Management) will remain
running alongside.
OCS Components
Video Conferencing
Desktop Sharing provides access to the
desktop during an IM session
Leader sets control of the desktop
OCS Components
Note: Other parties will see total desktop
Desktop Sharing
Share your desktop with your contact(s)
by
1. selecting the Desktop Share Button
2. The contact is required to accept the
request
2
1
OCS Components
Desktop Share
You can also give control of your
desktop to a contact
Click on the desktop share control box
drop-down menu
Select the contact
The Contact will now have control of
your desktop !!
OCS Components
Desktop Share
OCS Components
Web Access – ARU
OCS users
If an ARU user has no access to the OCS
client software, but has access to a browser
the OCS system can be accessed
• Using the web browser
navigate to
https://im.anglia.ac.uk/
•https://im.anglia.ac.uk/
OCS Components
A web version of OCS is presented.
But without
Web Access – ARU
OCS users
•Audio/Video
•Telephony
Questions?