Advising Strategic Plan
University of Cincinnati
October 2015
Importance of Advising
to UC Students
Student Satisfaction Inventory (SSI) 2014
Academic Advising
Campus Climate
Campus Life
Campus Support Services
Concern for the Individual
Instructional Effectiveness
Recruitment and Financial Aid
Registration Effectiveness
Safety and Security
Service Excellence
Student Centeredness
5.5
5.7
5.9
6.1
6.3
6.5
UC Advising Mission & Vision
Academic Advisors – College-Based
UC Advising Community
College academic advisors provide the
primary advising support to students.
Some college advisors also have a
specialized advising role.
Academic Advisors - Specialized
• Pathways Advising
•
•
•
•
•
College
Academic Advisors
(professional and faculty)
Exploratory
Pre-professional
Transfer/transition
Dual enrollment
Non-matriculated
• Targeted Program Advising
Specialized
Academic Advisors
(Pathways Advising or
Targeted Programs)
•
•
•
•
•
Athletics
Honors
Nat’l. Competitive Awards
Veterans
Others
Related Academic/Career Support
Related
Academic/Career
Supports
Though the core of the
UC Advising Community is
academic advisors, it is also
inclusive of those who provide
other academic or careerrelated support.
• Advising & Academic Services
• Professional Practice & Experiential
Learning
• Career Development
• First Year Experience & Learning
Communities
• Academic Excellence & Support
Services
•
•
•
Tutoring
Coaching
Supplemental Instruction
• Additional student service & student
affairs programs
•
•
•
•
•
•
•
One Stop
Registrar
International
Gen One
Cincinnati Pride
Residence Educ. & Development
Others
Task Force
Name
Dr. Krista Maddox
Ethan Fletcher
Danny O'Connor
Rachel Motley
Jason Autry
Debbie Brawn
Dr. Thembi Carr-Dobbs
Ron Cushing
Mychael Dicks
Doug Kennedy
Dr. Joe Luckey
Mark Miller
Linda Moeller
Dr. Dennis O'Neill
Kevin Ploeger
Dr. Carney Sotto
Dr. Brodie Theis
Lauren Thomas
Dr. Scott Tremain
Alison Wright
Role and Representation
Co-chair, Academic Health Center
Co-chair, CECH Advisor
Student Representative
Student Representative
UC Undergraduate Advising Association
University Honors Program
Student Affairs, Residence Education
UC International
DAAP Advisor
Center for Exploratory Studies Advisor
Athletics, Student Academic Support
UC Blue Ash & Advising Assessment
Engineering & Applied Sciences Advisor
Arts & Sciences Faculty Advisor
Arts & Sciences Advisor
Allied Health Science Faculty/FYE Director
Professional Practice & Exper. Learning
Institutional Research
UC Blue Ash Faculty Advisor
Lindner College of Business Advisor
Developing an
Advising Strategic Plan
Strategic Plan Goals
Goal 1
Advising Practice
Model exemplary advising practices for all UC students across the advising community
Goal 2
Specialized Advising
Model exemplary practices for specialized student advising needs
Goal 3
Coordination
Maximize the impact of advising resources for all students through coordination and
assimilation of efforts throughout the advising community
Goal 4
Quality
Invest in quality student advising through advisor recruitment, hiring, retention,
training, and development
Goal 5
Assessment
Become an industry leader in assessment of student advising practices
Goal 1 – Advising Practice
Strategy 1: Technology-Facilitated Success Network
Strategy 2: Advising Continuity for Students
Strategy 3: Advising Syllabus
Strategy 4: Faculty Mentorship
Strategy 5: Peer Advisor/Mentor Training
Goal 2 – Specialized Advising
Strategy 1: Reinforce Specialized Advising
Strategy 2: Partnership and Connection
Strategy 3: Integrated Orientation
Goal 3 - Coordination
Strategy 1: Assigned Advisors and Coordination
Strategy 2: Standardized Outcomes
Strategy 3: Common Advising Terminology
Strategy 4: Relationship & Communication
Strategy 5: Technology for Accessibility
Strategy 6: Early Alert
Strategy 7: Career Advising
Goal 4 - Quality
Strategy 1: Student-Advisor Ratios
Strategy 2: Diversity and Inclusion
Strategy 3: Advisor Training & Orientation
Strategy 4: Leadership Development
Strategy 5: Career Path
Strategy 6: Advising Website & Manual
Strategy 7: Accessibility of Professional Development
Goal 5 - Assessment
Strategy 1: Data Tracking
Strategy 2: Assessing Outcomes
Strategy 3: Advisor Effectiveness
Advising Scan
UC Undergraduate Academic Advising Scan 2015-16
10/6/2015
Enrollment
Supported by
Advising Center
Professional
(15FS Census Minus Advisor Avg.
Caseload of
Primarily Advised
Elsewhere)
Undergrads
College Advising Centers
Allied Health
Arts & Sciences (declared/non-EXPL)
Business
CCM
CECH
DAAP
Engineering & Applied Science
Medicine
Nursing
Per Student
UC Average
Advisor
Investment
FY'16*
Advisors
Maximum
Needed
Caseloads Based on
for Best
15FS
Practice Enrollment
Advisor
Current &
Staff
Planned FTE Deficit by
Professional
Unit
Advisors for (Rounded to
Undergrads
0.5 FTE)
2031
5232
3514
802
3336
1987
4092
41
1156
406
523
586
802
278
497
455
41
385
$156
$121
$108
$79
$228
$128
$140
$1,547
$165
400
400
400
400
400
400
400
400
400
5.1
13.1
8.8
2.0
8.3
5.0
10.2
0.1
2.9
5
10
6
1
12
4
9
1
3
0.0
3.0
3.0
1.0
0.0
1.0
1.0
0.0
0.0
3565
2324
324
332
$196
$191
300
300
11.9
7.7
11
7
1.0
1.0
91
482
261
n/a
247
220
248
1100
$698
$132
$243
n/a
$257
$288
$256
$58
100
400
250
350
225
225
250
400
5.0
1.2
7.3
3.9
6.0
1.0
3.3
1.4
5.5
1
7
0
5.5
1
3.3
0.5
93
0.0
0.0
0.5
4.0
0.5
0.0
0.0
1.0
17.0
Enrollment Per Advising Center Includes/Excludes
Recently added 6 career advisors also; 125 LHP removed
Plans to add 2 more advisors split b/t China & Uptown
Regionals
UC Blue Ash
UC Clermont
Specialized Advising
Athletics
College Credit Plus
Exploratory Studies
Major-Changing Students
Honors
Nationally Competitive Awards
Pre-Professional
Transfer & Non-Matriculated (est.)
Total Advisors
UC Undergraduate Enrollment 15FS
National Median Student-Advisor Ratio
Est. 1500 UCBA students are advised solely by faculty
Est. 25 % CLER students are advised solely by faculty
Total Students
Supported By
Center/Prog.
500
482
1829
1373
1360
220
818
550
33,218
296
Per NACADA 2011 National Survey of Academic Advising
* Based on UC average advisor cost of $63,433 in FY'16 (salary, fringe & $2100/yr. op. exp.)/student caseload
Note: Enrollment-based advising programs reflect 15FS census. Others (major-changers, NCA, PPAC, TLLC) reflect 2014-15 unique students supported.
Includes all enrolled A&S EXPL
Est. 1373 UC major-changers per sem. supported via CES?
Most of the 1765 transfer students are advised by colleges
Budget – Part I
Advising Strategic Plan Budget - Phase I
Academic Advisors to Meet Maximum Student-Advisor Ratios
Additional Advisors Needed per Enrollment w/Projections to FY'19*
Average UC Advisor Salary based on FY'15 Advisor Salary Data
Fringe
Operating Expense Per Line (es t.)
Per Advisor Average Cost
Total Advisor Cost
New Role - International Advisor
Additional Advisors (2) for Immigration/International Advising (i ncl . fri nge)
FY'15
20
$42,646
$17,101
$2,000
$61,747
$1,234,941
FY'16
17
$43,499
$17,835
$2,100
$63,433
$1,078,369
$126,867
FY'17
FY'18
FY'19
19
22
24
$44,369
$45,256
$46,161
$18,413
$19,008
$19,619
$2,200
$2,300
$2,400
$64,982
$66,564
$68,180
$1,256,102 $1,441,774 $1,636,320
$129,964
* FY'19 projections based on 35,764 target - 33,218 enrolled 15FS = 2546 growth w/avg. 374:1 ratio targets = 7 additional lines
$133,128
$136,360
Budget – Part II
FY'16
Early Alert Costs for Full Implementation
Early Alert Retention Software + Service Hours (w/o $15K mul ti-modul e di s c.)
Technology Project Manager I @ $56,100 base + fringe
Early Alert Program Costs
Advisor Training & Development
Training Lead/Consultant @ $49K base + fringe
Online Advisor Training Video Development, Equipment & Updating
Leadership Development Grants
Professional Development Support for Advisors Across UC
TOTAL BUDGET
FY'18
FY'19
$60,000
$79,101
$2,500
$64,200
$80,683
$2,500
$68,694
$82,297
$2,500
$73,503
$83,943
$2,500
$69,090
$50,000
$70,472
$15,000
$10,000
$50,000
$71,881
$15,000
$10,000
$50,000
$73,319
$15,000
$10,000
$50,000
$20,000
$20,000
$20,000
$59,685
$2,000
$60,879
$2,000
$62,097
$2,000
Diversity & Inclusion - Recruitment
Recruitment strategy to attract underrepresented advisors
Support for Central Program Coordination, Assessment, Etc.
Program Coordinator in Advising & Acad. Svcs. @ $41,500 + fringe
NACADA Assessment Institute for Academic Advising (tea m to a ttend FY'16)
FY'17
$58,515
$8,000
$1,532,442
$1,760,606 $1,958,153 $2,165,041
Questions?