Site Minutes - Example
ABCDEFG SECONDARY COLLEGE
(Dxyzabc Campus)
Minutes of Site Meeting No. 13
held
1.00 pm - Thursday 18 July, 1996
Present:
Bob Williams
George Thomson
John Smith
Robert Jones
Tim Small
Tom Hathway
Rod Hendy
Keith Sutherland
Abcdefg Secondary College (ABC)
George Builders (GB)
George Builders (GB)
Jones Architects (JA)
DSE
DSE
Hendy Engineers (HE)
Hendy Engineers (HE)
Apologies:
Simon Bonn
Dale Tunyin
George Builders (GB)
Abcdefg Secondary College (ABC)
No.
Item
Action
Contractual Items
1.1
Commencement/Completion Dates:
P.O.S. - 30 January 1996
Completion Date - 27 November 1996
1.5
List of majority of sub contractors has been provided. To be
finalised as trades required.
Painter - TH Bodgy
Belmont
ph: (052) 12 3456
fax: (052) 34 5678
Joiner -
ph: (052) 98 7654
fax: (052) 76 5432
FG Dino
Grovedale
Plasterer -GN Fiddo
Newtown
5.1
Note
GB
ph: (052) 12 2222
fax: (052) 23 3333
Progress Status
Overall project is approximately 55% complete.
Excavation 99% complete.
Drainage/Sewer 99% complete.
Structural Concretor 99% complete.
Bricklaying 65% complete.
Landscaping 55% complete.
Site Improvements 50% complete.
Structural Steel 90% complete including fabrication.
Carpentry - Structural 95% complete.
Pre Plaster 50% complete.
Note
Electrical Rough In 70% complete.
Roofing 75% complete.
Plumbing 45% complete.
Windows installation 70% complete.
Fire Services 99% complete.
Gas Services 99% complete.
Mechanical 50% complete.
Plasterer 35% complete.
Carpenter fixing 25% complete.
Production on site over past two weeks has only been 50%
due to inclement weather.
5.2
Extension of Time
Inclement Weather
Total claims for loss of 13 days has been received and
approved to date. Only leaves 7 days in delay clause.
Note
GB/JA
Another 5.5 days lost during July.
Other
Claim (13 days) received for time lost due to preparing steel
shop drawings. Following original rejection GB has submitted
additional information to substitute claim. Main reason for
claim is lack of detail on Architectural drawings and some
changes to steel structure as a result.
This is being
considered.
JA
Business Arising
1.10
10.1
SITE SERVICES
Electrical
Power Supply If later than this could cause delay.
The cost associated with providing revised electrical site
reticulation works is $7,073. Reason being to cater for
Stages 2 and 3. Approved at site meeting to proceed
subject to HE confirming price is reasonable. Funds to be
allocated against Stage 2.
Electrical
Car Park Lights - GB to provide price on providing car
lighting plus a sensor light to Administration relocatable.
Price provided $10,524. College to advise.
HE
URGENT
GB
Sewer
Nil
Water Mains
Nil
Communications
Nil
BUILDING SERVICES
Technical data and samples as specified in
documents are being provided to HE for approval.
6.2
tender
Electrical
Number of power Bollards required being investigated. Will
be resolved during construction (cost savings). Need to be
resolved over next two weeks.
GB/HE
HE/JA
11.3
Sweep Fans
Mechanical is responsible for wiring sweep fans back to
HE
controls. This may incur additional costs as it is not
included in documents. Site instruction issued.
4.7
Switchboard
Final Electrical Drawing - HE have provided comments
on revised shop drawings. Revised shop drawings provided
to HE. Awaiting approval.
9.2
10.2
9.2
Module Wall Ducts, GPO’s, etc.
1. Light fitting samples supplied. Approved by HE. HE to
confirm in writing.
2. Location of power droppers to be determined by JA as
construction proceeds.
Security Light
Security light above new external door in GPC. Price
provided $169 approved. Also require exit emergency light
- $249.
Mechanical
Mechanical Shop drawings being prepared by contractor.
Access panels to Science not required. Shop drawings to
include Saw Dust Extractor and exhaust fans.
HE
URGENT
HE
JA
JA
GB/HE
Hydraulics
Nil
Communications
Nil
General
9.4
Relocatable Admin.
5 mod. relocatable Admin. and two 1 mod. shower rooms
will be relocated to site in late October, 1996. Also may
relocate a 3 mod from Zyxcba campus.
Siting of
relocatables to be confirmed by the end of August 1996.
11.6
Strip Drain
GB has installed additional strip drain to hard court
retaining wall. Additional cost. May also require similar
solution to south wall of VCE courtyard. GB to provide
cost.
11.8
Landscaping Works
External landscaping works deleted form tender to be
reassessed. GB to provide detailed breakdown and priority
of implementation.
11.10
12.4
12.6
Rubbish Bins
ABC have requested alternative price for additional rubbish
bins and different style. Note: 120 litre mobile bins in lieu
of 80 litre nominated.
Oval
Warranty period for oval expires 26 July 1996. Final
inspection to be carried out.
Landscape Architect to
inspect.
Security
GB to provide name of security subcontractor who has to
be an approved DSE subcontractor.
DSE/JA/ GB
JA/GB
URGENT
GB/JA
JA/GB
LA
GB
New Business
13.1
Site Services
Council meeting held last week with Service suppliers.
Additional information requested and is to be provided by 6
August, 1996.
13.2
Telephones
GB to formally apply to Telstra for connection.
GB
ABC is to contact Telstra to obtain phone number(s). ABC
require at least main line(s), fax line and dedicated line to
Principal’s office.
13.3
13.4
Power Poles
Power poles to technology require approval.
brochure provided by GB.
Technical
Light Switches to Science
Light switches to prep store and staff to be on opposite
side of door opening to where shown on drawing.
13.5
GPO’s to Science
GPO’s require to be 300mm above bench.
However,
windows impede this from occurring. Inspection after site
meeting agreed for GPO’s to be mounted on columns with
one additional GPO being provided (cost addition).
13.6
Health Room
Only one set of TV outlets required, not two as specified
(cost deduction).
13.7
13.8
13.9
13.10
13.11
13.12
Skirting Ducts
a. Colour to be Rivergum Bond with white outlets.
b. In Physics provide additional skirting duct on east wall
for future installation.
On south walls of Physics,
Chemistry and General Science delete skirting ducts
where windows start at sill height (cost deduction).
ABC
JA/GB
Note
GB
GB
Fume Cupboards
Double opening fume cupboard windows to be as per
specification.
GB
Computer outlets in GPC (Maths Room)
JA to determine exact location of computer outlets in
computer room.
JA
Door Schedule
a. Doors (D2 & D3) to Home Economics should be as
specified but larger leaf to be 820 and half glaze
smaller leaf.
b. Sliding doors (D14 & D15) between dining and kitchens
to be aluminium glazed doors as specified.
c. Personal Development foyer door (D6) to be aluminium
glazed doors in lieu of timber doors specified.
Operable Walls
Operable walls to open from internal wall to external wall.
Floor Coverings
Confirm carpet and vinyl products. Also check if vinyl is
homogenous because ABC has raised concern if chair
scrape through top layer.
Note
Note
JA
13.13
13.14
13.15
13.16
13.17
Chemical Resistant Bench Tops
JA to confirm availability of chemical resistant bench tops
(indication could be six week delay).
MATV
Scope of works as specified on page 63 of electrical
specification.
Electrical Equipment
Need to resolve electrical equipment to be supplied by ABC
(e.g. TV antenna, satellite dish).
Melbourne satellites are subcontractors for DSE satellite
disks.
Progress Claim No. 6
Progress Claim No. 6 ($383,979) received 5 August, 1996.
Adjustable Cook Tops
GB require details on adjustable cook tops in Home
Economics.
Next Site Meeting
Thursday, 15 August 1996 at 9:15 am.
JA
URGENT
Note
JA
JA
JA
Note