Facilities Management
Post Hurricane Building Assessment
and Recovery
June 28, 2007
Facilities Management Departments
• Facilities Operations
• Facilities Planning
• Facilities Design & Construction
• Office of Chief Building Official
Responsibilities of
Facilities Maintenance
Operations
• Repairs to Existing Facilities
• Maintenance of Equipment
• Building Systems Operations
• Initial Emergency Response
Responsibilities of
Facilities Planning
• College Wide Inventory Control
• State required reporting
• Capital Improvement Planning
• Project Tracking
• Funding Requirement Request and
Tracking
Responsibilities Of Facilities Design
& Construction
• Project Programming
• Project Design
• Project Award
• Project Construction
• Project Completion and close out
Responsibilities of Office of Chief
Building Official
• Building Code Compliance
• Permitting
• Construction Inspections
• IAQ Protocol
Facilities Management Role in
Aftermath of a storm
Condition Status Updates
• Facilities Operations
–
–
–
–
–
Make Facilities Safe
Initial Assessment
Initial Recovery
College Start-up
Initial Repairs
• Facilities Design &
Construction
–
–
–
–
In Depth Assessment
Documentation
Programming Recovery
Project Initiation
through Completion
Things to Keep in Mind During a
Storm – Site Teams
• Stay together as a team
• Move from your secure location only as a
last resort
• Move as a team
• Do not venture outside
Things to keep in Mind After the
Storm – Site team
• Allow Facilities Operations to make buildings,
•
•
•
parking lots, and other areas safe
Work as a team to arrive at a consensus of
Campus Operational Status
Prepare facilities for arrival of recovery staff and
contractors
Communicate, Communicate, Communicate!
Why is it so Important to
Communicate?
• Information is needed to assign resources
• Need to inform essential staff
• Information is needed for College President to
announce College opening
• College President needs to communicate to
other government entities
To Whom do you Communicate?
• Deans
• Supervisor
• VPs, AVPs, Directors
Ultimately, the intent is to inform the College
President and Provost (via the Vice Provost of
Facilities Management) with the information
needed to make College opening decisions.
Problems:
• How do you communicate?
• How do you accurately portray the
condition of your campus to someone that
is not able to see what you are seeing?
• What do you need to report in order to
have someone fully informed?
How Do You Communicate?
• Any Way Possible
–
–
–
–
–
–
–
–
Land Line
Regular Numbers
Cell Phones
Faxes
Email
Satellite Telephones
Messenger
Text Message
How Do You Portray the Condition
of Your Campus?
• With an agreed upon, pre-established
condition status
• With an agreed upon, pre-established list
of details to report
Blue
• No serious damage to building structures.
• Hurricane damage limited to unanchored trailers, shrubbery, and
•
•
•
•
•
•
•
trees.
Some damage to signs.
Minimum flooding
Some damage to electrical service lines
Hurricane vegetative debris in parking lots and entrance roads
Campus can be operational within 24 to 48 hours
Custodial, trades and ground services needed to restore Campus.
Surrounding community has access to our facility
Green
•
•
•
•
•
•
•
•
•
Some roofing, door, or window damage to buildings. (Minor Water
damage)
Some trees blown down.
Considerable damage to trailers and signs
Flooding is limited to parking lots
No electrical service to the campus. FPL working on the
problem(s)
Hurricane debris and some trees down in parking lots and
entrance roads
Campus can be operational within 48 to 72 hours pending FPL
Custodial, trades and ground services needed to restore Campus.
Surrounding community has access to our facility but serious
caution must be taken due to inoperable traffic lights and debris
on roads
Yellow
•
•
•
•
•
•
•
•
•
–
Some structural damage and some building envelop failures.
Some rooms are not usable until repaired because of damage
Large trees are blown down.
Trailers and signs are destroyed.
All general areas are flooded, including some buildings.
No electrical service to the campus. FPL will restore without
commitment
Hurricane debris and major trees down in parking lots and
entrance roads
Campus can be operational within a week pending FPL
Custodial, trades and ground services needed to restore Campus.
Surrounding community has limited access to our facility but
serious caution must be taken due to inoperable traffic lights,
flooding and debris on roads.
Orange
•
•
•
•
•
•
•
•
•
•
Some complete roof structure failures to buildings and extensive damage
to doors and windows
Shrubs, trees, are blown down
Complete destruction of trailers and signs
The Campus is flooded and it is very difficult to move around
No electrical service to the campus. FPL has not responded.
Hurricane debris and major trees down in parking lots and entrance
roads. It will take two days to clear the entrances to the campus.
Campus operation not expected to be sooner than 6 to 8 weeks.
Contractors, custodial, trades and ground services needed to restore
Campus
Major damage to the surrounding community restricts access to roads.
Authorities have cordoned off major portions of the community, curfew in
effect.
Red
•
•
•
•
•
•
•
•
•
•
Some complete building failures with small utility buildings blown away.
–
Complete Facilities Devastation (CFD)
Shrubs, trees, are blown down
Complete destruction of trailers and signs
The Campus is flooded and it is very difficult to move around
No electrical service to the campus. FPL has not responded.
Hurricane debris and major trees down in parking lots and entrance
roads.
No estimate for re-opening is possible
Governmental aid needed to restore campus
Residences and commercial buildings in surrounding areas are destroyed
Authorities have cordoned off major portions of the community, curfew in
effect
Sample Reporting Form with an agreed
upon, pre-established
Campus Operational Status
and Detail List.
• Campus Operational Status:
•
•
•
•
•
•
•
•
•
Street Access:
Parking Lot Access:
Elevators Working:
Electrical Power:
Is the Air Conditioning Working:
Flooding
Is it safe to access Campus?:
Is water on?
Are phones working?
Blue
Green
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yellow
Orange
No
No
No
No
No
No
No
No
No
Red
Questions?