Credentials
Student
Record
Services
Tutorial
What Are Credentials?
Credentials are reference materials that
are used to support applications for
employment or graduate study.
Establishing a credentials file enables
you to compile all of your resources in
the Career Services Credentials
Library.
Once your file is created, your
credentials can be presented in a
concise, professional format on
Villanova Letterhead.
Who Should Utilize the Student
Record Services:
Although the credentials service is
available to all Villanova University
students and alumni, those who typically
utilize this service are:
 Candidates
for nursing positions
 Candidates for positions in education
 Applicants for graduate or professional
schools
Getting Started:
To establish your credentials file:
Complete this tutorial,
answer the questions and
sign the registration page.
*Please note that according to FERPA privacy
laws, you must establish your credentials file
before we process your documents.
You will utilize two websites to manage and
track your credentials file:
Career Center’s website
to request letters of
recommendation from
professors, clinical
instructors etc.


NOVASIS
to manage your personal
documents
Requesting LOR’s from Clinical
Instructors and Professors

The LETTER OF
RECOMMENDATION form can be
found on the Career Center’s
website under For Ctudents >
Credentials Services>Letter of
Recommendation Form

You can send a link to the
website to the recommender.
Be sure to include information
about yourself to make it easier
for the recommender to
complete the form

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Banner ID
Expected graduation year
Attach your resume
Indicate if the letter should be
open or confidential
Notes About
Letters of Recommendation

We can accept letters of recommendation in a variety of
formats, but all letters should be written on typed on letterhead
and signed.

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Letters submitted outside of the online form can be sent by email to
credentials@villanova.edu or by U.S. mail to the Career Center;
Attn: Credentials Secretary.
Give the recommender plenty of time (at least four weeks) to write
your letter. Also, it is beneficial for you to get reference letters from
professors and clinical instructors while you are still fresh in their minds.
Open vs. Confidential

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If a letter is confidential you can never view it. Most employment
applications require that you upload your letters.
If the letters will be utilized for employment, Open letters carry the same
weight as confidential letters.
Graduate programs may require Confidential letters
Online Form

If your recommender uses the online form it will print on letterhead.
Tracking Your Student Records
File Through NOVASIS
1.
2.
3.
4.
Access NOVASIS through your
MYNOVA account or type
novasis.villanova.edu into your
browser
Enter the secure NOVASIS
area login to view your
personal information.
Select Student and Financial
Aid
Select Display Career Services
Credentials
What Should Be Included in a
Credential File?

Three to five letters of reference from faculty
members, clinical instructors or former employers

Optional Items



Resume
CPR CARD
An unofficial copy of your transcript

If you would like to include an unofficial copy of your
transcript, you must request that it be sent to
credentials@villanova.edu or you can mail a Photocopy
copy of your transcript to: Villanova Career Center Attn:
Credentials
Requesting a Packet of
Credentials

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Now that you have all of your letters in your file, you will
want to retrieve them for use in your job or graduate
school application process.
The easiest way to request your credentials is through
NOVASIS. You can request your letters from the same
place where you renewed your file. Choose the Request
a Packet of Credentials option
When you complete your request, you will receive a
confirmation page. If you do not receive this page, try
changing your browser. If you still are unable to submit
your request, contact the Career Center at 610-519-4060.
The credentials service is free. Printed or mailed requests
are $3.00 per packet. Requests sent by email are FREE
NO SAME DAY REQUESTS PLEASE – allow 2 to 7 days for
processing.
CONTACT INFORMATION
Credentials Secretary
Aimée McStravog
We are here to
help, so please do
not hesitate to
Emial
call if you have
any questions, an credentials@villanova.edu
urgent request or
are need of any
Telephone
assistance!
610-519-4060
COMPLETE
THE CREDENTIALS FILE
REGISTRATION FORM
ON THE CAREER CENTER
WEBSITE HERE