The Legacy Room Request Form
Texas Woman’s University
Institute of Health Sciences ~ Houston Center
Office of Student Life, Suite 2300; 6700 Fannin St.; Houston, TX 77030
(713) 794-2157 (TEL); (713)794-2169 (FAX); dunruh@twu.edu
Requesting Person/Organization ____________________________________ E-mail_____________________________
Department/Office #______________________________________________ Phone______________________________
Alternate Contact_______________________________E-mail_______________________Phone___________________
Estimated Attendance: ___________ Large Event Form required (for 100 + persons; see Page Two)? ____Yes
Will food be served? _____Yes
_____No
____No
Name of caterer_____________________________________________
Description/Name of Event____________________________________________________________________________
Check Portion of Facility being requested:
___ Dining Space
___ Kitchen
___ Multimedia Entertainment Room
___ All Legacy Room Space
___Conversational Seating Area
Check whether your event is open or closed to the public:
___Open ~ people can come and go from the function
___Closed ~ intended for invited guests only
Check any equipment requested:
___ microphone(s)
___ speakers
___ sound mixer
Internet Access: _____ NOT Applicable
___ VCR/DVD player
___ podium
___ display boards
_____*Applicable (*if checked, please respond below)
a)
Do you know how to log on using the public area wall ports with your provided laptop? ___ Yes ___ No
b)
Will you require sound from your computer to be sent through the room speakers? ___ Yes ___ No
Description of any additional set-up requests, including number of added tables and chairs, as well as placement of
existing furniture in space_____________________________________________________________________________
__________________________________________________________________________________________________
Event Date & Time
Time In (with Set-Up)
Time Out (with Tear-Down)
I have read and understand the Operating Policies for Reservations, located on Page Two of this form, and agree to abide
by their provisions. [*Please see Page Two for guidelines.*]
_____________________________________________
Requesting Person/Date
_____________________________________________
Advisor’s Signature (if applicable)/Date
_____________________________________________
Student Life Approval Signature/Date
(Above date must be at least one week prior to the event.)
*Events are not confirmed until Student Life approves and signs this form.*
Operating Policies for The Legacy Room
The Legacy Room was built with a design to enable students to gather, eat, study, and entertain meetings as
well as events. The space may also meet the needs of special receptions and meetings for faculty and staff
members.
Guidelines
We ask for your cooperation in leaving the facility as you found it. Following your function, make certain that
all areas have been cleared of preparation materials for the event.
Nothing is to be hung/affixed to the walls or ceilings.
When moving articles from floor to floor on carts, please use the freight elevators. They are located near the
public restrooms on each floor.
Multimedia equipment provided in classrooms and laboratories is not permitted to be transferred for use on the
8th floor.
Encourage participants to consume food and beverages served for your function only in The Legacy Room.
The drinks and food items may not be carried down the stairs or elevators to other floors.
In accordance with University expectations, alcohol is not permitted on the TWU ~ Houston campus.
All Legacy Room Request Forms must be submitted to Student Life at least one week prior to event date.
Events are not confirmed until Student Life approves and signs this form.
Additional Tables/Chairs Requested/Moving Existing Furniture
If there are other considerations that need to be included in the request referring to the physical room set-up,
please submit a detailed description/diagram with your original paperwork. Student Life will review, and if
approved, will create a work request, accordingly with Maintenance. NOTE: Please indicate any position
changes for existing furniture in The Legacy Room in your request. Maintenance Staff will move the tables and
chairs in a safe and appropriate manner to preserve the longevity of the furniture.
Signage
Student Life will place information about room use in three areas the day (late afternoon) before your
event/meeting takes place. This signage will inform students of what to expect (name of event, date and time,
area involved, open or closed to the public) and encourage adjustments to be made in their schedule
accordingly. The three areas for students to see this announcement will be in the 8th floor elevator lobby, in the
stairwell landing walking into the 8th floor, and in the open area as you enter into the seated eating area.
Large Event
If the estimated attendance of an event is 100 persons or more, a Large Event Form will be required. This form
may be downloaded at the following web site: http://www.twu.edu/osl/confservices/ConferenceServicesForms.html. Please plan ahead, as a 30 day interval is required for a
selected committee to review and approve all Large Events.
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