PCBO
August 19, 2009
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Reimbursed Activities (Fund 48501) –
Expenses reimbursed by an auxiliary or
outside entity (ASI, UARSC, University
Corporation, Chancellor’s Office)
Miscellaneous Invoicing (Funds other than
48500 & 48501) - Revenues earned through
services rendered to an auxiliary or outside
entity
Abatements (Fund 48500) - To obtain funds
from other entities that will be budgeted for
future expenses (expense has not been
incurred)
 Type of Activity:
• Any expense that has been incurred but is not
included in department’s budget plan and is being
reimbursed by an auxiliary or outside entity
 Transaction must be charged to:
• Fund – 48501
• Account – 6XXXXX
• Dept ID – 1XXX
• Program - (see Billing Upload training guide for
looking up Program Code to ensure it gets billed to
correct customer ID)
• Class & Project - Optional
 Invoicing
• Put Reimbursed Activity chartfield on Facilities
Work Orders, Requisitions, ProCard Charge,
PAN/ATF
• Pay Direct Pays directly to Reimbursed Activities
chartfield
• Can adjust chartfield to Reimbursed Activities
after expense has been recorded via Salary
Adjustment or Expenditure Transfer Adjustment
if not charged there from the beginning
 Type of Activity:
• Parking, University Events, Extended Learning
Non-Credit Courses, Clark Field House Events,
Pride Newspaper Ads, Financial Aid
Scholarships, Catalog Sales
 Transaction must be charged
• Any fund except 48501 or 48500
• Account – 5XXXXX
• Dept ID 1XXX
• Program – not required
• Class and Project are optional
to:
 Invoicing:
• If available purchase order number from
“customer” is required
• Complete Billing Upload form and forward to
accounting@csusm.edu (see Billing Upload
training guide for looking up Customer ID)
 Type of Activity:
• Campus sponsored workshops, conferences, or
other events
• Revenues received prior to expenses being incurred
• Corresponding budget will be posted to department
 Transactions must be billed
• Fund – 48500
• Account – 580090
• Dept ID – 0000
• Program – not required
• Class & Project are optional
to:
 Invoicing:
• If available purchase order number from
“customer” is required
• Complete Billing Upload form and forward to
accounting@csusm.edu (see Billing Upload
training guide for looking up Customer ID)
RA CF to Customer Map
General Customer Information