Partners in Campus Business Operations
Business and Financial Services
Wednesday, January 5, 2011
Meeting Highlights!
 Welcome – Mary Hinchman
 New members to the meeting were recognized.
 No changes to the budget at the moment.
 CFS Update – Chris Lambert
 Progress on the implementation of CFS was presented.
 The final acceptance test will be in February and going live in April.
 A brief demonstration of the new data warehouse system which replaces nVision reports was
given.
Contact Chris Lambert x4451 if you have any questions.
 CFS Fiscal Authority Mod Presentation – Chris Lambert
 This mod takes the place of current campus mods Fiscal Authority & Trust Fund Authority under
the San Marcos custom interface/reports menu.
 This mod combines both department & fund authority into a single location.
 There are two ways to search, by name & by chart field.
 Authority is granted as follows:
REQ – Purchase requisitions
TVL – Travel
DP – Direct pay invoices
ET – Expenditure transfers
BT – Budget transfers
PC – ProCard
OTH – Petty Cash
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Live in production on February 1st, 2011.
Contact Chris Lambert x4451 if you have any questions.
 Cost Recovery – Liz Rojas
 Revenue previously received and allocated to departments will now be in funds other than
48500
 543xx funds are for cost recovery from campus self-support departments (Parking, Extended
Learning, Student Union, etc.) and other trust funds
 544xx is cost recovery from external (3rd party) entities (UARSC, ASI)
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
CERF funds are now in 44103 for Open University and 54303 for Special Sessions
54401 is the cost recovery fund replacing the former 48501 Reimbursed Activities fund
Contact the Budget Office x4461 if you have any questions.
 Mid Year Review – Liz Rojas
 Accounting should be closed by January 12th.
 The only new change to mid-year reporting is new cost recovery funds.
 Division reports are due to the Budget Office February 11, but each division has their own
internal deadlines.
 The purpose of the mid-year review is to present the President with projected year-end
balances for planning.
 The Budget Office is available for help and to answer your questions.
Contact the Budget Office x4461 if you have any questions.
 New Pay Warrant – Nancy Suarez
 Malia Tirado was introduced as the new Lead Cashier.
 Training will be held on the new procedures for Pay Warrants.
 Please sign up for training classes through the HR PeopleSoft portal.
 If you cannot make any of the trainings please call Malia at x4838 for 1:1 training.
Contact Student Financial Services x4490 if you have any questions.
 Travel Procedure Changes – Kris Roberts
 A new system wide travel policy will be effective April 1, 2011.
 Multiple trainings at multiple levels will be upcoming
 The current mileage rate is 51 cents.
Contact Kris Roberts x4466 if you have any questions.
 Account Numbers for Registration Fees – Tina Griffith
 Tina announced that expenses for registration fees should not be recorded to travel expense
accounts 606XXX. If the registration is for training, it should be recorded in account 660009:
Specialized Training. If the registration is for a conference or meeting without a training aspect,
it should be recorded to account 660858: Other Professional Development.
 Tina will send a summary with additional examples to the PCBO distribution list.
Contact Accounting x4483 if you have any questions.
 Questions and Concerns – All
 David Taylor announced that Barbara Sainz is now working with Contracts and Agreements and
not ProCard. Any ProCard questions should be directed to pcard@csusm.edu
 Chris Lambert announced that a survey will be going out to PCBO members in regards to the
nVision reports to aid reporting in the new data warehouse report creations.