MONTH DAY, YEAR To: REPRESENTATIVE_NAME Re: ORGANIZATION_NAME Funding Request for EVENT_NAME Aloha REPRESENTATIVE_NAME, I am writing this letter in reference to your funding request for the purchase of SUPPLIES_EQUIPMENT_ETC for EVENT_NAME on EVENT_DATES. I regret to inform you that the BOARD/COUNCIL/SENATE has not approved your request for the following reasons REASON_1 REASON_2 Please be aware that the BOARD/COUNCIL/SENATE’s decision is unbiased and well thought out. Although it is never easy to turn down any request, the BOARD/COUNCIL/SENATE bases these decisions according to University of Hawaii policies, fiscal guidelines, and the BOARD/COUNCIL/SENATE’s mission. If you have any further questions or concerns, please don’t hesitate to contact me. Mahalo, × EXECUTIVE_CHAIR/PRESIDENT_NAME, POSITION_NAME University of Hawai’i at Hilo CSO NAME