UHH Research
Functions, Challenges and
Organization
UHH Grants and Contracts
(x1000)
14000
12000
10000
Total
Federal
State
Local
8000
6000
4000
2000
0
'96- '97- '98- '99- '00- '01'97 '98 '99 '00 '01 02
Source: http://www.hawaii.edu/iro/ 2004
Chris Lu
2
UHH Extramural Fund (x1000)
16000
14000
12000
10000
Total
Federal
State
8000
6000
4000
2000
0
'00-'01
'01-'02
'02-'03
Source: RCUH Hilo 2003
Chris Lu
3
UHH ‘03-’04 RTRF Allocation
Research, Graduate
Education and
Academic Support
21%
Utility and
Maintenance
19%
Research Council
9%
Principal Investigator
18%
Chris Lu
RCUH Hilo
33%
4
UHH ‘03-’04 RTRF
Distribution after Fixed Cost
Research, Graduate
Education and
Academic Support
43%
Principal Investigator
38%
Research Council
19%
Chris Lu
5
UHH RTRF Distribution
2001-03
1200000
PI
1000000
Utility and
Maintenance
RCUH
800000
600000
400000
200000
0
2001
2002
Chris Lu
2003
Program
Support
Research
Council
Total
6
UHH Focus





Building Strategic Alliance to
Increase Sponsored Program
Activity
Integration of research and
graduate education
Increasing Faculty Proposal
Writing Productivities
Service and Support to PIs
Organizing Research Office
Chris Lu
7
Research Functions








Sponsored Research
Contracts & Grants
RTRF to PIs
Seed Grant
Research Relations Grant
Travel Grant
Matching
Infrastructure
Chris Lu
8
Pre-Award (Sponsored
Research)





Grant resource
Funding opportunities
Government, state and private
agencies
Foundations
Research relations
Chris Lu
9
Pre-Award (Sponsored
Research)





Grant Strategy
Grant Writing
Internal Review
Grant Submission
Grant Resubmission
Chris Lu
10
Pre-Award (Sponsored
Research)




University research policies and
procedures
Electronic forms
Deadlines
Subscription services human
subjects, animal care and use,
and other compliance
information
Chris Lu
11
Post-Award (Contracts &
Grants)







Grant Negotiation
Receiving Award
Implementation
Personnel
Purchasing
Fiscal Management
Compliance
Chris Lu
12
Post-Award (Contracts &
Grants)





Establish new accounts for sponsored
projects
Establish cost share accounts
Establish program income accounts
Process Budget Transfers for sponsored
projects, including initial budgets,
additional funding on existing accounts,
and budget conversions
Review and approve Purchase
Requisitions, Expenditure Transfer
Forms, and Tuition Waivers on
sponsored projects
Chris Lu
13
Post-Award (Contracts &
Grants)




Invoice sponsors
Collect revenue from sponsors
and follow up on outstanding
invoices
Reconcile cash balances on
sponsored projects
Monitor the amount of cost
share met on sponsored
projects
Chris Lu
14
Post-Award (Contracts &
Grants)





Prepare and submit financial reports to
sponsors
Prepare and submit property reports to
sponsors
Close out sponsored projects
Provide guidance on financial
compliance issues for sponsored projects
Establish policies and procedures
concerning the post award administration
of sponsored projects
Chris Lu
15
Post-Award (Contracts &
Grants)




Provide training on grants
management topics
Monitor subrecipients
Serve as a liaison with federal,
state, sponsor, and internal
auditors
Develop and negotiate the
University’s indirect cost rate
proposal
Chris Lu
16
UHH Challenges








Administrative Support for PIs
ORS Flexibility & Efficiency
Certification Committees
Streamlining the Service
Research Space and Facilities
University Research Position
Too Many Signatures for Form 1
Sustainable Growth
Chris Lu
17
Organizational Issues



Do we need an organization
structure to provide a
streamlined support service?
A full time leader for overall
research coordination?
RCUH Hilo Director for grant
resource, grant development,
and serve as a deputy to the
leader?
Chris Lu
18
Organizational Issues





A fiscal officer for RTRF
administration, infrastructure
building and matching?
A secretary for office support?
RCUH Hilo Clerk: Pre-award
RCUH Hilo Clerk: Post-award
EPSCoR Director for grant
administration and grant
development?
Chris Lu
19
Organizational Issues




STEM Director for faculty
development, student development
and instructional development?
Na Pua No’Eau Director for student
development and student
recruitment?
Upward Bound Director for student
development and student
recruitment?
A grant writer?
Chris Lu
20
Other Issues




RTRF Allocation
Intellectual Properties
Technology Transfer
University Park
Chris Lu
21
RTRF
PIs
SUSTAINABLE
RESEARCH
GROWTH
ORGANIZATION
SERVICE
Chris Lu
22