University of Hawaii at Hilo Council of Deans and Directors Meeting, January 4, 2005 Minutes In Attendance: Linda Golian-Lui (Mo’okini Library); Hank Hennessey (COBE); Randy Hirokawa (CAS); Christopher Lu (VCAA); Ann B. Miser (VCAA Office); John Oshima (technology assistant); Marcel Tsang (CAFNRM); Cathy Zenz (Registrar) Item 1. CurricUNET presentation. Software developers George Tamas and Steven Thyberg gave a 45-minute presentation via teleconference to inform deans and directors of the potential of CurricUNET. This system is a web-based management system to track initiation of new academic courses and programs and changes in existing courses and programs. The system eliminates paper use, automatically routes data through the approval process, and after approval routes the data back into the entire UH system so the system can access the data. Estimated cost of the system: Customization and implementation fee = $70,000 Annual maintenance fee = $11,900 Annual usage fee for their server = $8000 If run on our server = $0 Note: Reductions of 30-40% for system buy-in, depending on the number of campus participated. General agreement was reached by deans and directors present that UHH should not purchase this system now for a variety of reasons including, but not limited to, those below: Financial constraints UHH operates under currently. Reluctance on part of all faculty to develop master course syllabi. Issue of property rights of syllabi that would be made public. Clear understanding of current system of course modification and initiation is a bit spotty because of recent changes and improvements. UHH has many more pressing needs than this issue to attend to if money is available. The processes we use should be useful and facilitative, not ones that create barriers and obstacles. We still need to work on reducing the complexity of the process of changing courses, initiating courses, and archiving courses before we will have the clarity needed to benefit from this proposed system. Item 2. Minutes Minutes of December 7, 2004 meeting were approved as submitted and placed on the VCAA web site. Item 3. Library updates. Hamilton Library at Manoa campus is going ahead with interlibrary loans, BUT faculty and students doing research should be forewarned that they should request needed items EARLY. The process will take longer than customary. A library consultant for the new College of Pharmacy will be on campus during Spring Break week to meet with any faculty who wish to consult with this person regarding future needs. The College of Hawaiian Studies is working with the library to acquire rare outof-print Hawaiian collections that have become available. Item 4. Announcements. Randy Hirokawa, new Dean of the College of Arts and Sciences, was introduced to deans and directors and heartily welcomed to campus. Thanks were extended to Steve Hora for his service as Interim Dean of CAS during the dean’s search. Chris Lu reminded everyone of the Diversity Summit occurring January 7th and asked deans and directors to encourage attendance.