UH Hilo Faculty Congress Meeting Minutes
January 15, 2016
New Student Service Multi-purpose Room
Members present (signed in):
Members present: (22 voting members)
Jon Goebel, Faith Mishina, Janet Ray, Judith Steinman, Mary Louise Haraguchi, Kekoa Harman, Susan
Shirachi, Yumiko Ohara, Armando Garcia, Chris Frueh, Linda Connelly, Mitchell Anderson, Seri
Luangphinith, Doug Mikkelson, Karen Pellegrin, Patricia Jusczak, Alice Davis, Vladi Skorikov, Kevin
Hopkins, Shawon Rahman, Norbert Furumo, Jim Beets, Jean Ippolito (non-voting)
Members absent: (5)
Donna Ohora, Tam Vu, Maria Haws, Lazareth Sye, Bobbi Barra
Others present: (1)
Shelby Wong
Approval of minutes from the last meeting (Dec. 18, 2015)
Motion to approve Dec 18 minutes: Mitch, Judy 2nd
Discussion: none
Vote: (18) all present voted unanimously in favor
Faculty Congress Chair Report
• Progress on Appointment of the Re-organization Task Force (membership)
 Updated task force members for CAFNRM: Mike Shintaku (primary), Kevin
Hopkins (alternate)
 Remove Kurt de la Cruz from list, Kainoa Ariola is the primary (there is no
alternate)
• Motion from CAS to rename Old Gym to be on January Faculty Congress (FC) agenda
o Discussed in new business
• Memo from VCAA on Locus of Tenure
o Possible policy – feedback from FC – will be in New Business
• Reminder for Colleges to begin evaluation of Deans
o Remind college senate chairs to begin their evaluations of their deans. Must start by a
certain date or FC has to do it for them.
o FC will do evaluation of VCAA and Chancellor
• Letter from Risa Dickson (VP for Academic Affairs for the UH system) regarding new
executive policy for programs with low numbers of graduates:
o She sent letter to all UH senate/congress chairs requesting follow up on this proposed
policy. Wanted feedback. Some campuses responded, but not all. She is providing
another opportunity for feedback by February 28, 2016.
o Clarify that they will look to low enrollment programs, not to cancel, but to make more
efficient.
o Email Jean with any comments/concerns
• All campus council meeting – big agenda item was promoting open resources to replace the
purchase textbooks (namely for GE courses). High cost of books starting to impact enrollment
in certain courses. Just in discussion, no decisions have been made yet.
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Standing Committee Reports
 Assessment Support, Seri Luangphinith
o Sent email to all chairs. Core competency information is coming in at 95%
participation rate.
o Lot to do still with DL and ALEX – need to report on these two areas in about a year
o April – academic resources conference
o Dick Osborne is no longer our rep – we have a new liaison: Geoff Chase
 Academic Policy, James Beets
o Items referred earlier in year
 Review of UHPA contract and its alignment with the guidelines for the
contract for renewal and promotion and tenure for teaching faculty policy
 2015-2017 no noted changes
 2 request for review of recording policy. There are UH policies on the UH
Hilo website. (copy forthcoming) University webpage shows these.
 The 1973 Rehabilitation and Americans with Disability act mandates
that we allow for students with disabilities to record lectures (if
approved). Students must request to record using the Student
Request Form (form is online). Jim will forward this form to be
included in the minutes.
 Also 2015-17 UHPA contract Article 11 on intellectual patents and
copyrights…Article 11, Item A, Classroom Lectures and Recording
presentations: Faculty Members shall own all rights to materials
prepared on their own initiative for classroom, educational or
professional purposes, and shall be exclusively entitled to the benefit
of any royalties derived therefrom.
For personal educational purposes, students may record classroom
lectures or other presentations, using tape recorders or other
electronic or mechanical devices, unless the Faculty Member denies
permission for such recording. Permission shall not be denied when
the student requires such devices as the result of a physical disability.
APC reviewed these policies and they do not suggest that an
additional policy is necessary at this time. Recommendation is to
include a statement in the syllabus regarding this issue.
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Issue has more to do with posting the lecture rather than
recording. Perhaps add statement about not using the
recording outside the context of the classroom. The syllabus
is similar to a legal contract.
Perhaps a future motion to expand the UHPA contract to
address mental or psychological disabilities as well…
Request for more information on faculty development committee
motion provided. In November 2014, motion approved academic
leader development program. Did not have a charge under any
committee. Feb 20, 2015, the ad hoc committee faculty development
committee was established. Subsequently, they recommended a
bylaw change by motion – to create a standing committee. The first
reading April 7, 2015, for the faculty devilment standing committee.
The second reading was by Jan Ray since Jim was absent. Motion
was postponed until next academic year. Discussion with faculty
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from the ad hoc committee and the APP: they thought it was
important to discuss more and develop this more clearly…There was
a past motion for a summary statement from the ad hoc committee.
Will discuss further and supply the statement next congress meeting
to support the final reading.
Student Success Comm. and Academic Advising Task Force, Faith Mishina
o Not met yet – no report
Long Range Budget and Academic Affairs Advisory Board, Roberta Barra (Read by Faith)
o Meeting with Marcia, asked to rank IT proposals…1.) Classroom A/V repair and
replacement project $145k, 2.) Student life center security cameras $11.4k, 3.)
Classroom teaching station renovation project (option 1): conversion to laptop $147k,
or (option 2) upgrade classroom teaching computers for $64k. 4.) Lan school for
library. Clarify is the software is to disable student personal computers. 5.) Software
packages – check on listed price and see if lower institutional prices are available.
o Jan 1, Advisory Committee discussed the transfer of locus of tenure draft document.
Salary and fringe won’t follow. Document is appended to the minutes.
o Task force to reorganize the university is driven by budget. Moving budgets to deans
office
o VCAA has concerns that the long range advisory committee is divisive…maybe
discontinue. Congress’ thoughts? Jean’s suggestion was to merge tasks with other
existing committees so we don’t form new committees. Bobbi’s Long Range Budget
committee became this committee (Advisory Committee).
o Discuss the possibility of a separate advisory committee. Ask Matt to clarify these
committees. Revision on VCAA page is 2014 is outdated. In October, Bobbi
presented list of committee and it was approved. Get more clarification from Bobbi,
this is her report and she is not here.
Curriculum Review, Norbert Furumo
o Met December 17 and January 28 to wrap up course changes and mods
General Education, Yumiko Ohara
o Have not met yet, new course for GE – accepting new courses until Friday, February
19. Application has been updated online.
Program Review, Mitchell Anderson
o No report
o Some programs are not supporting this review because of previous MOUs not
followed through.
Other Committee with Faculty Congress Representation
 Prior Learning Assessment Committee, Faith Mishina
o Not met – no report
 UNIV 101 Analysis Committee, Norbert Furumo
o No report
Liaison Reports
 Curriculum Coordinator, Shelby Wong
o Finalized math renumbering for fall 2016
o 125 courses and 32 programs approved
 Professional Development, Jan Ray
o Met with Matt Baldwin and Cindy Yamaguchi to determine techno Tuesdays
o Feb-April brown bags are in the works
o Represented FC at the UH Hilo prof dev committee
 Distance Learning, Jan Ray
o Represented UHH at the DL program planning group
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Need a DL coordinator
Make a motion?
Motion: Refer this issue to the executive committee. We need to develop a DL
policy. Mitch. Judith seconded.
 Discussion: DL advisory committee has met once. No more input there. Was
a task force several years ago and gathered data. Matt has this information.
Request if we refer to FC Exec. Committee that the motion be very explicit.
Need more on the issue. In the APC, they did refer a request from congress to
consider listing a DL designation for courses…didn’t see how that would
work. Didn’t recommend a motion at that time. This is an important position.
Hiring is another issue – one is a directive another is the hiring.
Subsidiary motion: Motion to table the motion until the next meeting, Vladi,
Jim second
 Vote: (21) in favor. (1) opposed
Grad Council, Tam Vu
o No report
Research Council, Jim Beets
o Met. Several items. Changes to diff awards, travel, seed grants, etc…will be modifying
the amounts of these awards due to declines in budget.
Faculty Senate Chair Updates
 CAS, Jean Ippolito
o CAS senate was asked last semester by CAS dean to come up with procedure for
division chair elections across the board. Checked UHPA guidelines. Faculty voted,
approved policy. But earlier the dean had asked the DPC to come up with these
guidelines. Some divisions did not agree that this was part of their duties as the DPC
so the dean asked the senate to do it. Humanities had come up with own policy. This
policy differs from the Senate’s overall policy. Humanities contested the Senate’s
policy. UHPA decided that the separate units could have their own policy. The
election for Humanities DC has been postponed again…
 CAFNRM, Maria Haws (Read by Armando)
o CTAHR (College of AG at Manoa)…potential merger with this college.
o Additional discussion: Politicians and higher up university officials are urging this
merger.
 CoBE, Tam Vu
o No report
 KHUOK, Kekoa Harman
o No report
 Pharmacy, Karen Pellegrin
o 5 candidates for dean search next week through February
 Library, Mary Louise Haraguchi
o No report
Old Business:
• Update from APC Committee concerning past requests from FC – already had update
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Task Force for Investigation of Reorganization members.
o Kevin Hopkins name for alternate
 Motion to accept membership: Jan, Alice Davis second
 Discussion: none
 Call to Vote: Kekoa, Suzan seconded
 Vote: (22) in favor, unanimous.
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New Business:
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Motion from CAS Senate Executive Committee to rename Old Gym.
o Initiated by Jackie
 Amended a little bit
 Dropped dance facility from name
 Clarification about whereas
 Reading of motion (appended to minutes): Jean, Mitch seconded
 Discussion
 Renovation made gym safer. Why Manu oo, article, he worked with
Hawaiian culture, rather than independently. Passed out article.
 Friendly amendment – remove “the” from volcano
 Halau – a place of learning, a shelter for learning
 Call for vote: Susan, Mitch seconded
 Vote: (22) in favor - unanimous
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Transfer of Locus of Tenure document from VCAA
o Provide feedback to the document
o Discussion
 Chancellor decision to reapply for tenure problematic
 How does a unit feel about receiving a new member?
 Dean consults with faculty. Unit vs. college? Confusing verbiage.
 2 people want to transfer from CAS, what is the procedure? This document
came from this issue. Share the draft with faculty in your units. Make it clear
that this is Matt Platz’s draft. Write up concerns as statements to send to Jean.
Deadline 2 weeks.
o
Move to adjourn, Mitch, Jim second 4:42pm
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TRANSFER OF LOCUS OF TENURE
VERSION OF DECEMBER 2, 2015
From time to time, UH Hilo will consider the transfer of tenure track faculty from one unit to another.
This policy statement describes the process to be followed when such requests are initiated. At the outset,
it is important to note that the Locus of Tenure at UH Hilo exists in a College or Unit (i.e. CAS,
CAFNRM, COBE, KH’UOK, DKICP, CCECS, Student Affairs, OTDL, Library, Kilohana) and not in a
department or program.
Expectations of teaching and service and evaluation criteria for contract renewal, tenure and promotion
and Periodic (5 Year Review) differ by College/Division/Department/Program. In all cases, the faculty of
the unit gaining a new colleague shall have the opportunity to vote on the transfer.
In general, UH Hilo will not consider the transfer of tenure track faculty for the purpose of facilitating
contract renewal or tenure and promotion. If the faculty member involved has tenure, the Chancellor will
determine whether the faculty member needs to reapply for tenure in the new unit. Faculty may only
have tenure in one College or Unit. Once tenure is gained in the new College or Unit, then the faculty
member will lose tenure in the previous College or Unit.
As annual faculty hiring priorities reflect student needs and budgetary resources, the units involved must
anticipate that transfers will have an impact on subsequent hiring.
The collective Bargaining Agreement states:
Article XII. K. LOCUS AND TRANSFER OF TENURE WITHIN THE UNIVERSITY OF HAWAII
4. Transfer of Tenured Faculty
Tenured Faculty may be transferred from one (1) locus of tenure on a campus to another, or from
Campus 1 to Campus 2 within the UH system. The transfer of tenured Faculty may be initiated for the
following reasons:
a. at the request of the individual Faculty;
b. at the request of the Employer; or
c. as the result of the transfer of a program from Campus 1 to Campus 2.
Faculty may request transfer of locus of tenure by submitting a memo of request to their respective Dean
or Director, including justification as to how the transfer benefits the requesting faculty member, the
prospective unit, student academics and/or services, and the University as a whole.
If the proposed transfer is intra-college, the Dean or Director will consult with the tenure track faculty
member in the units involved. The Dean or Director will recommend approval/disapproval of the request
to the Chancellor or his/her designee, along with an MOA detailing the expectations and evaluation of
teaching, service and scholarship for the faculty member that is transferring his/her tenure, and a financial
and teaching assignment plan explaining the impact of the transfer on the two departments.
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If the transfer is inter-college, the Dean or Director of the two colleges will consult with the faculty
member and units involved. The Dean(s) or Director of the two colleges will recommend
approval/disapproval of the request to the Chancellor or his/her designee, along with an MOA detailing
the expectations and evaluation of teaching, service and scholarship for the faculty member that is
transferring his/her unit, and a financial and teaching assignment plan explaining the impact of the
transfer on the two departments.
The Chancellor or his/her designee shall have final authority on the approval/disapproval of the transfer
of tenured faculty member.
Transfer of Locus of Tenure between faculty classifications (e.g. Instructor to Specialist) will not be
approved under Article XII.K.
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COLLEGE OF ARTS AND SCIENCES SENATE MOTION
Naming Manu ʻŌʻō, The Earnest T. Morgan Hālau,the Old Gym, in honor of Earnest Theophilus
Morgan
November 24,
2015________________________________________________________________
Whereas Earnest Theophilus Morgan, born in Waipahu, O’ahu, in1947, died 1992, in Hilo, Hawai’i, was
one of the premier dancers and dance teachers in Hawai’i and the continental United States;
Whereas he was a graduate of Northwestern University and worked professionally as a dancer with the
Gus Giordano Company of Chicago, wherein his work was recognized with an Emmy award; and the
Paul Taylor international touring company; and in France, the Theatre Du Silence, founded and directed
by Jacques Garnier and Le Cercle, founded and directed by Sheela Raj.
Whereas he established the dance program at the University of Hawai’i at Hilo in 1974, and his classes
were taught in the “Old Gym” building, leading to providing a foundation for his colleagues and students
to continue his efforts to create a thriving dance community on Hawai’i Island;
Whereas he directed the Honolulu Ballet and started the first modern dance company in the state called
Dance O Hawai’i that fused ethnic roots into contemporary dance; and formed the Big Island Dance
Council; and coordinated summer dance retreats in the Volcano for local, national, and international
performers;
Whereas he conducted workshops and directed performances for thousands of Hawai’i school-aged
children statewide in the Department of Education; and co-founded his dream of a retreat center focused
on nature, culture, and wellness, Kalani Honua in Puna;
Whereas he believed that dance was an expression of mana, the life energy that flows through all things;
Whereas the UHH Performing Arts Department and leaders in the Hawai’i Island dance community wish
to honor his memory through the naming of the renovated Old Gym, bestowing the title of Manu ʻŌʻō,
The Earnest T. Morgan Hālau,
Therefore be it resolved:
The CAS Senate endorses naming the newly renovated Old Gym in honor of Earnest T. Morgan and
requests that the University of Hawai’i at Hilo Administration strongly endorse and forward this
recommendation to the University of Hawai’i Board of Regents for action.
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