Student Affairs & Enrollment Management
Human Resources Request Process
HR Request Process
 Unit Manager consults with Subcabinet officer and if decision is made to move forward
 Subcabinet officer consults with AVP SAEM
 Subcabinet officer submits email request to SAEM Executive Council (EC) to be agendized at the
next EC Meeting for review and recommendation
 VP SAEM may consult with Subcabinet officer, makes and communicates final decision
HR Transaction Process
 Upon VP SAEM approval, Unit Manager/Subcabinet officer forwards soft copy forms and
supporting documents to AVP SAEM team
 AVP SAEM team reviews/provides substantive edits to Subcabinet officer/Unit Manager for
review; and forwards to HR for review as appropriate
 AVP SAEM team incorporates HR feedback and forwards to Unit Manager/Subcabinet officer for
printing and signatures
 Signed forms and supporting documentation are submitted to AVP SAEM for signature/initials
 AVP SAEM submits to VP SAEM for final approval
 VP SAEM returns approved documents to AVP SAEM team
 AVP SAEM team forwards to HR for processing, copying Unit Manager/Subcabinet officer
 AVP SAEM team serves as primary contact with HR throughout the process
“Rules of the Road”
 Nothing happens until VP SAEM and HR have approved HR transaction(s) – i.e. change in time
base, emergency hire start dates, etc.
 Proposed HR actions should be submitted for consideration at least four weeks prior to the
beginning of the pay period desired for effective date – no retroactive dating
Revised 10/7/14 by the Office of the Associate Vice President, Student Affairs & Enrollment Management
Approved by SAEM EC on Thursday 10/2/2014