CONTRACTING AND PURCHASING SERVICES Revised Date: 11/20/14
Date: Requisition Number:
The Arizona Board of Regents (ABOR) Procurement Code requires goods and/or services shall be procured with the maximum practicable competition. As provided by ABOR 3-803B (Competitive Sealed Bidding) and 3-803C
(Competitive Sealed Proposals), all procurements costing more than $100,000 require competitive sealed bids. Under certain circumstances, the formal bidding procedure may be waived. The University President or designee(s) may authorize procurements without competitive bidding if a particular situation qualifies for one of the following (Sole
Source, Emergency Procurement, or Matching Existing Equipment).
Sole Source: There is not another offeror that provides the required goods and/or services. This means that there is only one source of supply for your purchase requirement. Preference for one vendor, product, or service following any market studies, quotation, acquisition, or demonstration/testing by a department shall not constitute a sole source.
1.
The requested product or service has unique design/performance specifications which are essential to my needs and are not available in comparable products. (Both A & B portions of this category shall be answered.)
A.
These design/performance specifications are:
B.
In addition to the product or service requested, offerors identified below have products of similar capabilities. These suppliers have been contacted/considered. The products are not acceptable because they are lacking one or more of the technical specifications described in ‘A’ above:
Vendor 1
Product Description:
Vendor Name/Contact/Phone Number:
Technical Deficiency:
Vendor 2
Product Description:
Vendor Name/Contact/Phone Number:
Technical Deficiency:
Emergency: The goods and/or services are required to correct or prevent an emergency health, environmental, or safety hazard; special or time sensitive events; and/or emergency repair or replacement of existing equipment essential for daily operations.
1.
Briefly describe this emergency.
2.
When was the requirement first known?
3.
Are there other alternatives to emergency purchase?

Match Existing Equipment: The use of another offeror would result in incompatibility with existing equipment; the product is being used in continuing experiments; University personnel have specialized training and/or extensive experience with the product and the use of another product would require considerable training, time, and money; and/or other investigators have used this product in similar research and, for comparability of results, it is required.
1.
The requested product or service is an integral part or service or accessory compatible with existing equipment.
A.
Existing Equipment:
Manufacturer/Model Number:
Age/Current Value:
Estimated Remaining Life Span:
B.
Requested Equipment/Accessory/Part/Service:
Manufacturer/Model Number:
2.
The requested product is essential in maintaining continuity.
A.
B.
Requested product is being used in continuing experiments.
Requested product is one with which I (or my staff) have specialized training and/or extensive experience. Retraining would incur substantial cost in money and/or time. i.
ii.
Manufacturer/Model of Existing Equipment:
Age/Current Value: iii.
Estimated hours/per person to retrain: iv.
Number of persons requiring retraining:
C.
Other investigators have used this product in similar research and, for comparability of results, I require it.
3.
Explain:
Describe the impact on the University if the waiver is not granted:
SUBMITTED BY:
Department Dean, Director or Chair Signature:
Area Vice President/Provost Signature:
Print Name
Print Name
CONTRACTING AND PURCHASING SERVICES USE ONLY
Purchasing Services Approval:
( ) Waiver of Bidding Requirements Greater Than $100,000 is adequate and recommend authorization of purchase without competitive bidding.
( ) Waiver of Bidding Requirements Greater Than $100,000 is inadequate and requisition is returned to the department.
Buyer:
Assistant Director of CPS:
Date:
Date: